Operations and Finance Coordinator

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    "location": {
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    "description": "<p><span style=\"color: rgb(0, 50, 82); font-size: 10pt; font-weight: bold\">Who We Are</span></p>\n<p><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">The<span> </span></span><a href=\"https://alliancefordecisioneducation.org/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-size: 10pt\">Alliance for Decision Education</span></a><span style=\"color: rgb(0, 50, 82); font-size: 10pt\"><span> </span>(the Alliance) is a national nonprofit and field builder with<span> </span></span><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">the mission of improving lives by empowering K-12 students with essential skills and dispositions for making better decisions. Founded in 2014 and backed by experts in decision sciences, business, and education—including several Nobel laureates—the Alliance believes that better decisions lead to better lives and a better society.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">As a field builder, the Alliance partners with teachers, academic and business leaders, families, and community members to raise awareness and lead the growing call to have Decision Education taught in schools across the country.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">The Alliance is committed to an inclusive, supportive, and collaborative culture. Our diverse team comprises educators, researchers, subject matter experts, and other professionals dedicated to our mission. We are proud to be an Equal Opportunity Employer.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 50, 82); font-size: 10pt; font-weight: bold\">What We Offer</span></p>\n<p><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">The Alliance offers a comprehensive total rewards package, inclusive of competitive compensation.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 50, 82); font-size: 10pt; font-weight: bold\">Annual Salary: </span></p>\n<ul>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">$19.00–$24.00 per hour, commensurate with experience and qualifications*</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(0, 50, 82); font-size: 10pt; font-weight: bold\">Benefits:</span></p>\n<ul>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Medical, dental, and vision insurance (100% employer paid)</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Basic life insurance and AD&amp;D (100% employer paid)</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Long-term disability insurance (100% employer paid)</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Employee Assistance Program</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">401(k) retirement plan with up to a 5% employer match (100% vested)</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Flexible Spending Accounts (healthcare and dependent care)</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Up to 20 days of Paid Time Off per calendar year (prorated the first year based on hire date)</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Unlimited paid sick time</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Hybrid work schedule</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Paid lunch stipend while working on-site</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">*Salary range is a good-faith estimate based on external benchmarking and industry standards, and may vary based on qualifications and experience. Benefits are subject to change at the organization’s discretion.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 50, 82); font-size: 10pt; font-weight: bold\">Job Overview</span></p>\n<p><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">The<span> </span></span><span style=\"color: rgb(0, 50, 82); font-size: 10pt; font-weight: bold\">Operations and Finance Coordinator</span><span style=\"color: rgb(0, 50, 82); font-size: 10pt\"><span> </span>will provide administrative and clerical support across all departments and will support specific projects and initiatives. The position requires balancing on-site office coordination with providing remote support to distributed team members.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">This full-time, non-exempt role reports to the Accounting Senior Manager within the Operations Department, which is responsible for ensuring that the Alliance has the people, processes, and platforms to optimize organizational health and achieve our mission.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 50, 82); font-size: 10pt; font-weight: bold\">Location and Schedule</span></p>\n<p><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">This full-time role requires an 8-hour day and a 40-hour work week and is eligible for overtime pay.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Candidates must reside in (or be willing to relocate to) the Greater Philadelphia region by the start date. Local team members are expected to follow a<span> </span></span><span style=\"color: rgb(0, 50, 82); font-size: 10pt; font-weight: bold\">hybrid schedule</span><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">, working on-site at our headquarters in Bala Cynwyd, PA, on Tuesdays and Wednesdays, with remote work permitted on Mondays, Thursdays, and Fridays. Occasional additional in-office days may be required.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 50, 82); font-size: 10pt; font-weight: bold\">Job Responsibilities</span></p>\n<p><span style=\"color: rgb(0, 50, 82); font-size: 10pt; text-decoration: underline\">Administrative </span></p>\n<ul>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Maintain, organize, and order general office supplies and equipment</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Assist with general office-related work (furniture/layout changes,<span> </span></span><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">making maintenance and repair requests, maintaining conference room technology and appearance,<span> </span></span><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">etc.)</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Provide technology support to employees (troubleshooting, equipment setup assistance)</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Receive, sort, and distribute the mail; copy, print, scan, and prepare documents</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Review, proof, and format documents as requested</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Conduct research on various topics as requested</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Enter data into Salesforce (Customer Relationship Management) and Wrike (Project Management System), and generate reports as requested</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Respond to, or forward, inquiries as appropriate</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Take meeting notes to supplement AI notes as appropriate and follow up on action items until completed</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Maintain Standard Operating Procedures (SOPs) with an updated registry of all organization procedures and guidelines, and ensure annual review and revision of all SOPs</span></li>\n</ul>\n<p><span style=\"color: rgb(0, 50, 82); font-size: 10pt; text-decoration: underline\">Events &amp; Travel Coordination</span></p>\n<ul>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Assist with planning and coordination of organizational events (internal and external)</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Assist with planning and coordination of conferences attended, sponsored, or presented at by staff or invited Alliance volunteers</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Coordinate travel arrangements for staff</span></li>\n</ul>\n<p><span style=\"color: rgb(0, 50, 82); font-size: 10pt; text-decoration: underline\">Finance &amp; Bookkeeping Support</span></p>\n<ul>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Enter invoices into QuickBooks and schedule payments through the online bill-pay system</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Coordinate expense approval workflows/fulfillment and process reimbursement requests</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Code and upload receipts for organizational credit card transactions</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Maintain accurate financial records and support month-end processes</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Other accounting duties in coordination with the Accounting Senior Manager</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Coordinate regular updating of various compliance and finance tracking schedules </span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Maintain contracts registry </span></li>\n</ul>\n<p><span style=\"color: rgb(0, 50, 82); font-size: 10pt; text-decoration: underline\">Human Resources</span></p>\n<ul>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Support employee onboarding, including: preparing new hire paperwork and tracking completion, coordinating tech and equipment setup</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Support employee offboarding, including: coordinating tech and equipment returns, disabling access to relevant accounts</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Support recruitment and hiring efforts, including: conducting phone screenings, scheduling interviews, assisting with candidate correspondence, office/bistro tours</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Supporting our employee engagement efforts, including coordinating cards and gifts, and event logistics as needed </span></li>\n</ul>\n<p><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">These responsibilities may change or expand over time, consistent with the organization’s needs and initiatives.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 50, 82); font-size: 10pt; font-weight: bold\">Job Qualifications</span></p>\n<p><span style=\"color: rgb(0, 50, 82); font-size: 10pt; text-decoration: underline\">Minimum Requirements</span></p>\n<ul>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">3+ years of experience as an Administrative and/or Executive Assistant (or equivalent role)</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Exceptional attention to detail and time-management skills</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Demonstrated ability to organize, prioritize tasks, and meet deadlines</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Excellent written and verbal communication skills</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Technologically proficient; experience with Google Workspace and/or Salesforce (or a similar CRM)</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Maintain strict confidentiality of financial and other sensitive information</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Basic office technology experience, including working with multi-function printers</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Ability to lift and/or move boxes weighing up to 20 pounds occasionally</span></li>\n</ul>\n<p><span style=\"color: rgb(0, 50, 82); font-size: 10pt; text-decoration: underline\">Preferred Requirements</span></p>\n<ul>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Experience or strong interest in education and/or the nonprofit sector</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Experience with troubleshooting technology; both hardware and software</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Experience with accounts payable or basic bookkeeping functions</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Experience with event planning or travel coordination </span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(0, 50, 82); font-size: 10pt; font-weight: bold\">Attributes We Value</span></p>\n<p><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">We are looking for someone who is:</span></p>\n<ul>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Responsible, diligent, and highly organized</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Resourceful, proactive, and flexible</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Personable, positive, and collaborative</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Passionate about our mission and reflects the Alliance’s core values and standards:</span>\n<ul>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Humanism: valuing others as human beings</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Rationality: thinking and skills to help answer “What is true?” and “What to do?”</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Education: growth mindset; dedication to developing knowledge and skills</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Conscientiousness: diligent work ethic; professionalism; high-quality work</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Initiative: owners’ and founders’ mentality; leadership skills</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Mission Alignment: dedication to the organization’s mission and goals</span></li>\n</ul>\n</li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(0, 50, 82); font-size: 10pt; font-weight: bold\">Additional Requirements</span><span style=\"color: rgb(0, 50, 82); font-size: 10pt; font-weight: bold\"><br></span></p>\n<ul>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Successful completion of the pre-employment screening process (reference check, criminal background check, social media check, and education verification)</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Ability to comply with all company policies and procedures</span></li>\n<li><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Understand and demonstrate safe work practices to ensure a safe work environment</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(0, 50, 82); font-size: 10pt; font-weight: bold\">Physical and Environmental Demands</span><span style=\"color: rgb(0, 50, 82); font-size: 10pt; font-weight: bold\"><br></span></p>\n<p><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Primarily desk-based work involving sitting at a workstation. Occasional walking, standing, or lifting/carrying up to 10 lbs. Constant hand/finger dexterity for typing, writing, or handling objects. Good vision and hearing are required for reading, computer work, and communication.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">The Alliance is committed to providing reasonable accommodations that enable individuals with disabilities to fulfill essential functions, including the use of assistive technologies, such as screen readers, captioning, amplified phones, and speech-to-text software.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">The position is based in the United States.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">The posted salary range represents our good-faith estimate and may vary based on candidate qualifications and experience. The salary and benefits mentioned are subject to revision at the company's discretion.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">The Alliance for Decision Education is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment based on merit and without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 50, 82); font-size: 10pt\">Employment at the Alliance for Decision Education is at-will. This means that the employee or the company can terminate the employment relationship at any time, with or without cause or notice.</span></p>",
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