Executive Assistant - Toronto, ON

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    "id": "55",
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    "location": {
      "city": "Montreal",
      "state": "Quebec"
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    "location": {
      "city": "Montreal",
      "state": "Quebec",
      "postalCode": "H2R 2Y9",
      "addressCountry": "Canada"
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    "datePosted": "2026-05-13",
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    "description": "<p><span style=\"color: rgb(34, 34, 34); font-size: 12pt; font-weight: bold\">About WAVO</span><span style=\"color: rgb(34, 34, 34); font-size: 12pt; font-weight: bold\"><br></span><span style=\"font-size: 10pt\">Wavo.me is a rapidly-expanding global consulting and media planning agency with a modern approach to digital marketing. With roots in the music industry, Wavo navigates the continually evolving digital landscape to help artists, entertainers, and brands manage their digital presence, reach new audiences, and connect with fans through unique campaigns. </span></p>\n<p><span style=\"font-size: 10pt\">Wavo’s clients include over one hundred top music destinations and advertisers such as Universal Music Group, Sony Music Entertainment, Warner Music Group, Live Nation, Paradigm Talent Agency, Creative Artists Agency, William Morris Endeavor and Apple Music. Wavo has consistently been ranked as one of the fastest growing start-ups in Canada.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">About the Role</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">We’re looking for a highly organized, proactive, and motivated Executive Assistant to support the CEO in a fast-paced music industry environment. This is an entry-level opportunity ideal for someone passionate about music, live events, artists, and entertainment who is looking to build a long-term career in the industry.</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">The Executive Assistant will play a key role in helping manage the CEO’s day-to-day operations, communications, scheduling, and priorities while supporting broader company initiatives and internal teams. </span></p>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">Key Responsibilities</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Manage the CEO’s calendar, scheduling, and meeting coordination</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Coordinate internal and external communications on behalf of the CEO</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Organize travel, accommodations, itineraries, and logistics</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Prepare meeting notes, agendas, follow-ups, and action items</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Help prioritize tasks and maintain organization across multiple projects</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Organize documents, assets, spreadsheets, and internal systems</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Assist with presentations, research, and administrative projects</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Provide day-to-day operational and personal administrative support to the CEO</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Handle sensitive information with professionalism and confidentiality</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Support ad hoc tasks, urgent requests, and evolving business needs as they arise</span><br></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">Qualifications</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Recent graduate with a BA/BSc degree or equivalent practical experience</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Strong organizational and multitasking skills</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Excellent written and verbal communication skills</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">High attention to detail and strong follow-through</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Ability to remain calm and adaptable in fast-paced environments</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Strong sense of professionalism, discretion, and reliability</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Passion for music, live events, and entertainment culture</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Comfortable managing shifting priorities and deadlines</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Ability to work independently and proactively anticipate needs</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Previous internship, hospitality, administrative, event, or music industry experience is considered an asset, but not required</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Prior experience in executive support or administrative coordination is an asset</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Comfortable working in a technology-focused environment</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Basic familiarity with automation or scripting tools (e.g., Python, APIs, AI tools) is considered an asset</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">Requirements</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Must be based in downtown Toronto or the immediate city area</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Must be available to work in-office 5 days per week</span><br></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(34, 34, 34); font-size: 12pt; font-weight: bold\">Benefits + Perks</span><span style=\"color: rgb(34, 34, 34); font-size: 12pt; font-weight: bold\"><br></span><span style=\"font-size: 10pt\">Along with our great work culture and colleagues, you’ll also have the following:</span></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Group health and dental insurance plan; </span></li>\n<li><span style=\"font-size: 10pt\">Competitive base salary + variable commission compensation structure;</span></li>\n<li><span style=\"font-size: 10pt\">A dynamic and empowering workspace, wherein employees come from a wide range of cultural and professional backgrounds;</span></li>\n<li><span style=\"font-size: 10pt\">Access to technological infrastructure to be able to effectively onboard and work in a hybrid environment;</span></li>\n<li><span style=\"font-size: 10pt\">Being a part of innovation at the nexus of music, marketing/advertising, and technology.</span><span style=\"font-size: 10pt\"><br><br></span></li>\n</ul>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Equal Opportunity Employer</span></p>\n<p><span style=\"font-size: 10pt\">We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</span></p>\n<p><span style=\"font-size: 10pt\">The company specializes in intelligent marketing for the music and entertainment industries, based on AI data analysis, for talent agents, producers and artists from all over the world; it develops its software in teams formed of colleagues from outside Quebec with whom interaction is constant. It offers turnkey programming or self service to its clients, 99% of whom are foreign. Accordingly, knowledge of English is required for this position.</span></p>\n<p><span style=\"font-size: 10pt\">Knowledge of French is required for positions permanently located in Quebec so incumbents can communicate with their colleagues and suppliers in Quebec as necessary. French-language training will be offered to all incumbents in permanent positions in Quebec who do not have a good knowledge of French.</span></p>",
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