Functional and Administrative Support Specialist

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    "location": {
      "city": "Washington",
      "state": "District of Columbia",
      "postalCode": "20301",
      "addressCountry": "United States"
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    "datePosted": "2026-05-22",
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    "description": "<p><span style=\"font-weight: bold\">Location:</span> Washington, DC (On-Site)<br><span style=\"font-weight: bold\">Employment Type:</span> Full-Time<br><span style=\"font-weight: bold\">Clearance Required:</span> Active TS//SCI; SAP eligibility required</p>\n<p><br></p>\n<p><span style=\"font-size: 24pt\">Position Overview</span></p>\n<p>ASI is seeking a <span style=\"font-weight: bold\">Functional and Administrative Support Specialist</span> to support senior-level defense engagements, planning activities, and multi-stakeholder coordination in an enterprise Integrated Air and Missile Defense (IAMD) environment.</p>\n<p><br></p>\n<p>This role is ideal for a detail-oriented professional with experience supporting headquarters-level operations, senior leader engagements, complex meetings, classified administrative processes, and coordination across Services, Combatant Commands, agencies, and other defense stakeholders.</p>\n<p><br></p>\n<p><span style=\"font-size: 24pt\">Key Responsibilities</span></p>\n<ul>\n<li>Provide functional and administrative support for senior-level defense meetings, engagements, briefings, and planning activities.</li>\n<li>Coordinate schedules, meeting logistics, read-ahead materials, briefings, and follow-up actions.</li>\n<li>Support preparation and tracking of staff packages, correspondence, taskers, and executive-level products.</li>\n<li>Assist with coordination across Services, Combatant Commands, agencies, and headquarters stakeholders.</li>\n<li>Maintain accurate files, records, action trackers, and administrative documentation.</li>\n<li>Support classified and unclassified meeting execution, including attendee coordination, access requirements, and room logistics.</li>\n<li>Assist technical and analytical teams with formatting, routing, and quality control of deliverables.</li>\n<li>Support travel coordination, trip reports, meeting summaries, and recurring status reporting as required.</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 24pt\">Basic Qualifications</span></p>\n<ul>\n<li>Bachelor’s degree.</li>\n<li>5+ years of experience supporting Joint Staff, OSD, Service Headquarters, Combatant Command Headquarters, or comparable senior defense organizations.</li>\n<li>Experience supporting senior leader engagements, staff actions, briefings, and multi-organization coordination.</li>\n<li>Strong proficiency with Microsoft Office tools, including:\n<ul>\n<li>Word</li>\n<li>PowerPoint</li>\n<li>Excel</li>\n<li>Outlook</li>\n</ul>\n</li>\n<li>Strong organizational, communication, and task-tracking skills.</li>\n<li>Ability to work in a fast-paced, classified defense environment.</li>\n<li>Active TS//SCI clearance required; SAP eligibility required.</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 24pt\">Preferred Qualifications</span></p>\n<ul>\n<li>Experience supporting:\n<ul>\n<li>Integrated Air and Missile Defense (IAMD)</li>\n<li>Missile defense</li>\n<li>Air defense</li>\n<li>Force protection</li>\n<li>Multi-domain defense mission areas</li>\n</ul>\n</li>\n<li>Experience with executive-level correspondence, briefing development, and senior staff coordination.</li>\n<li>Familiarity with:\n<ul>\n<li>Task management systems</li>\n<li>Action tracking</li>\n<li>Classified meeting protocols</li>\n</ul>\n</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 24pt\">Why Join ASI</span></p>\n<p>ASI supports mission-critical national defense initiatives by delivering operational, administrative, and strategic support to senior defense stakeholders and enterprise-level mission activities. Join a collaborative team supporting high-visibility defense operations in a fast-paced and impactful environment.</p>\n<p><br></p>\n<p><span style=\"font-size: 24pt\">Application Process</span></p>\n<p>Interested candidates should submit a resume highlighting experience supporting:</p>\n<ul>\n<li>Senior defense headquarters operations</li>\n<li>Executive-level engagements</li>\n<li>Classified administrative processes</li>\n<li>Cross-organization coordination</li>\n</ul>\n<p><br></p>\n<p>We look forward to reviewing your application.</p>",
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