Executive Administrative Assistant

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    "datePosted": "2026-06-08T04:00:00.000Z",
    "description": "<h2>Overview</h2>\n<p>The C‑Suite Executive Assistant provides high‑impact strategic, administrative and project management support to senior executives within a global life science tools organization.  This role is central to enabling executive effectiveness, ensuring operational excellence, and maintaining seamless communication.  The ideal candidate thrives in a fast‑paced environment and brings exceptional judgment, discretion, and organizational mastery.</p>\n<h2>Responsibilities</h2>\n<p><strong>Executive Support & Strategic Partnership</strong></p>\n<ul>\n <li>Serve as a trusted partner to C‑suite leaders, anticipating needs, managing priorities, and enabling focus on the highest‑value initiatives.</li>\n <li>Manage complex, global calendars across multiple time zones, balancing strategic priorities, internal governance, customer engagements, and board‑level commitments.</li>\n <li>Prepare executives for meetings through briefing materials, agendas, research summaries, and follow‑up tracking.</li>\n <li>Act as a liaison between the executive and internal/external stakeholders, ensuring timely communication and alignment.</li>\n</ul>\n<p><strong>Operational Excellence</strong></p>\n<ul>\n <li>Coordinate domestic and international travel, including itineraries, logistics, visas, and expense management.</li>\n <li>Drive preparation and coordination of executive presentations, leadership offsites, quarterly business reviews, and leadership team related materials.</li>\n <li>Maintain confidentiality of sensitive business information, including M&A activity, financial performance </li>\n <li>Support operational rhythms such as annual planning, budget cycles, and organizational communications.</li>\n</ul>\n<p><strong>Cross‑Functional Collaboration</strong></p>\n<ul>\n <li>Partner closely with global teams across the enterprise and Executive Assistant to the CEO.</li>\n <li>Facilitate smooth information flow across the organization, ensuring the executive is informed, prepared, and connected to key initiatives.</li>\n <li>Build strong relationships with other executive assistants to coordinate enterprise‑wide priorities and events.</li>\n</ul>\n<p><strong>Project & Process Management</strong></p>\n<ul>\n <li>Lead or support special projects, including process improvements, culture initiatives, and cross‑functional programs.</li>\n <li>Track action items, deadlines, and deliverables to ensure accountability and follow‑through.</li>\n <li>Identify opportunities to streamline workflows and enhance executive productivity.</li>\n</ul>\n<h2>Qualifications</h2>\n<p> </p>\n<p><strong>Required</strong></p>\n<ul>\n <li>7–10+ years of experience supporting senior executives, with at least 3 years supporting C‑suite or equivalent global leadership.</li>\n <li>Experience in life sciences, biotech, medical devices, pharmaceuticals, or a similarly regulated, science‑driven industry.</li>\n <li>Exceptional communication skills, both written and verbal, with the ability to represent the executive with professionalism and clarity.</li>\n <li>Mastery of calendar management, travel coordination, and executive‑level logistics in a global environment.</li>\n <li>High level of discretion, emotional intelligence, and sound judgment.</li>\n <li>Strong proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, Excel), virtual collaboration tools, and enterprise systems.</li>\n</ul>\n<p><strong>Preferred</strong></p>\n<ul>\n <li>Experience in a company of comparable scale (10,000–20,000 employees) with global operations.</li>\n <li>Familiarity with scientific terminology, R&D workflows, or commercial life‑science markets.</li>\n <li>Bachelor’s degree in business, communications, or related field.</li>\n</ul>\n<p><strong>Success Profile</strong></p>\n<p>The strongest candidates will demonstrate:</p>\n<ul>\n <li><strong>Proactive problem‑solving</strong> and the ability to anticipate needs before they arise.</li>\n <li><strong>Calm under pressure</strong>, especially in a fast‑moving, innovation‑driven environment.</li>\n <li><strong>Executive presence</strong> and the ability to interact confidently with senior leaders, scientists, board members, and global partners.</li>\n <li><strong>Operational rigor</strong> with a commitment to accuracy, organization, and follow‑through.</li>\n <li><strong>Adaptability</strong> in navigating shifting priorities, scientific complexity, and global time zones.</li>\n</ul>\n<h2>Company Description</h2>\n<p>Waters Corporation (NYSE:WAT)  is a global leader in life sciences and diagnostics, dedicated to accelerating the benefits of pioneering science through analytical technologies, informatics, and service. With a focus on regulated, high-volume testing environments, our innovative portfolio harnesses deep scientific expertise across chemistry, physics, and biology. We collaborate with customers around the world to advance the release of effective, high-quality medicines, ensure the safety of food and water, and drive better patient outcomes by detecting diseases earlier, managing routine infections, and combating antibiotic resistance. Through a shared culture of relentless innovation, our passionate team of ~16,000 colleagues turn scientific challenges into breakthroughs that improve lives worldwide.  </p>\n<p> </p>\n<p> </p>\n<p> </p>\n<p><em> Diversity and inclusion are fundamental to our core values at Waters Corporation. It benefits our employees, our products, our customers and our community. Waters complies with all applicable federal, state, and local laws. Qualified applicants are considered without regard to sex, race, color, ancestry, national origin, citizenship status, religion, age, marital status (including civil unions), military service, veteran status, pregnancy (including childbirth and related medical conditions), genetic information, sexual orientation, gender identity, legally recognized disability, domestic violence victim status, or any other characteristic protected by law. Waters is proud to be an equal opportunity workplace and is an affirmative action employer. All hiring decisions are based solely on qualifications, merit, and business needs at the time.</em></p>\n<h2>Key Words</h2>#LI-Hybrid #Executive Administrative Assistant",
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