Executive Assistant, President's Office

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    "description": "<p style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:107%\"><b><span style=\"color:#202124\">Brooklyn Academy of Music (BAM) </span></b><span style=\"color:#202124\">is a multi-disciplinary arts center located in Brooklyn, New York. For more than 150 years, BAM has been the home for adventurous artists, audiences, and ideas&mdash;engaging both global and local communities. With world-renowned programming in theater, dance, music, opera, film, and much more, BAM showcases the work of emerging artists and innovative modern masters.</span> </span></span></span></p>\r\n\r\n<p style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:107%\"><span style=\"color:#202124\">The <strong><em>Executive Assistant </em></strong>to the President provides high-level administrative, strategic, and communications support to the President of Brooklyn Academy of Music. Serving as a trusted partner and extension of the President, this role manages a complex and dynamic schedule, prepares correspondence and presentations, staffs the President at meetings and events, and ensures seamless coordination across the institution.</span></span></span></span></p>\r\n\r\n<p style=\"margin-top:16px; margin-bottom:16px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:107%\"><span style=\"color:#202124\">The Executive Assistant is often the first point of contact for a wide range of internal and external stakeholders and must exercise exceptional judgment, discretion, and professionalism. This position requires an experienced, highly motivated, and proactive individual with outstanding organizational and writing skills, a strong sense of discernment, and the ability to build effective working relationships with trustees, donors, artists, public officials, and staff at all levels.</span></span></span></span></p>\r\n\r\n<p style=\"margin-top:16px; margin-bottom:16px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:107%\"><span style=\"color:#202124\">While a dedicated member of the President&rsquo;s Office leads Board relations, the Executive Assistant will interact regularly with trustees and serve as a key backup in supporting Board communications, meeting logistics, and follow-up as needed.</span></span></span></span></p>\r\n\r\n<p style=\"margin-top:16px; margin-bottom:16px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:107%\"><span style=\"color:#202124\">This position reports directly to the President and works closely with the President&rsquo;s Office, Senior Leadership Team, and a broad range of internal and external stakeholders.</span></span></span></span></p>\r\n\r\n<p><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><b><span style=\"color:black\">ESSENTIAL DUTIES AND RESPONSIBILITIES:&nbsp;&nbsp;</span></b></span></span></p>\r\n\r\n<h3 style=\"margin-top:19px; margin-bottom:19px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:107%\"><span style=\"color:#0f4761\"><span style=\"font-weight:normal\"><b><span style=\"line-height:107%\">Executive and Administrative Support</span></b></span></span></span></span></span></h3>\r\n\r\n<ul>\r\n\t<li style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:#202124\">Manage the President&rsquo;s complex and fast-moving calendar, prioritizing internal and external meetings, performances, events, and travel.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:#202124\">Coordinate all travel arrangements, including itineraries, accommodations, and expense reconciliation.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:#202124\">Prepare daily schedules, briefing materials, agendas, and background information to ensure the President is fully prepared for meetings and engagements.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:#202124\">Track incoming requests, correspondence, and commitments, ensuring timely responses and follow-through.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:#202124\">Process and reconcile President&rsquo;s Office expenses and corporate credit card statements.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:#202124\">Maintain confidential files and sensitive information with the highest degree of discretion, including those related to collective bargaining with all of BAM&rsquo;s bargaining partners.</span></span></span></span></li>\r\n</ul>\r\n\r\n<h3 style=\"margin-top:19px; margin-bottom:19px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:107%\"><span style=\"color:#0f4761\"><span style=\"font-weight:normal\"><b><span style=\"line-height:107%\">Meeting, Event, and Hospitality Support</span></b></span></span></span></span></span></h3>\r\n\r\n<ul>\r\n\t<li style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:#202124\">Staff the President at meetings, performances, donor cultivation events, Board gatherings, and other institutional activities.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:#202124\">In partnership with Special Events and Board Relations, plan and coordinate events hosted by the President&rsquo;s Office, including trustee receptions, donor cultivation gatherings, staff convenings, and special meetings.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:#202124\">Oversee event logistics, guest communications, hospitality, and on-site support to ensure a high level of professionalism and warmth.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:#202124\">Coordinate logistics and hospitality for visitors to the President&rsquo;s Office.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:#202124\">Take meeting notes and synthesize key decisions, action items, and next steps on the President&rsquo;s agenda, including those related to all union negotiations.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:#202124\">Ensure timely follow-up on commitments and action items arising from meetings and events.</span></span></span></span></li>\r\n</ul>\r\n\r\n<h3 style=\"margin-top:19px; margin-bottom:19px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:107%\"><span style=\"color:#0f4761\"><span style=\"font-weight:normal\"><b><span style=\"line-height:107%\">Communications and Writing</span></b></span></span></span></span></span></h3>\r\n\r\n<ul>\r\n\t<li style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:#202124\">Draft and edit correspondence, speeches, presentations, talking points, and follow-up notes on behalf of the President.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:#202124\">Prepare briefing documents, reports, and research to support strategic decision-making.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:#202124\">Coordinate with departments across BAM to gather information and develop materials for meetings and presentations.</span></span></span></span></li>\r\n</ul>\r\n\r\n<h3 style=\"margin-top:19px; margin-bottom:19px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:107%\"><span style=\"color:#0f4761\"><span style=\"font-weight:normal\"><b><span style=\"line-height:107%\">Institutional Coordination</span></b></span></span></span></span></span></h3>\r\n\r\n<ul>\r\n\t<li style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:#202124\">Serve as a liaison among the President and the Senior Leadership Team, staff, and external stakeholders.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:#202124\">Facilitate communication and information flow across the institution.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:#202124\">Monitor and track progress on key initiatives and deliverables on behalf of the President.</span></span></span></span></li>\r\n</ul>\r\n\r\n<h3 style=\"margin-top:19px; margin-bottom:19px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:107%\"><span style=\"color:#0f4761\"><span style=\"font-weight:normal\"><b><span style=\"line-height:107%\">Trustee and Stakeholder Engagement</span></b></span></span></span></span></span></h3>\r\n\r\n<ul>\r\n\t<li style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:#202124\">Interact regularly with members of the Board of Trustees, donors, and other high-profile stakeholders with professionalism and discretion.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:#202124\">Provide backup support to the President&rsquo;s Office staff member responsible for Board relations, including assistance with scheduling, communications, and meeting preparation when needed.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:#202124\">Help coordinate stewardship and follow-up communications with trustees and donors.</span></span></span></span></li>\r\n</ul>\r\n\r\n<h3 style=\"margin-top:19px; margin-bottom:19px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:107%\"><span style=\"color:#0f4761\"><span style=\"font-weight:normal\"><b><span style=\"line-height:107%\">Special Projects</span></b></span></span></span></span></span></h3>\r\n\r\n<ul>\r\n\t<li style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:#202124\">Support strategic initiatives and special projects as assigned by the President.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:#202124\">Conduct research and compile information for reports, grants, speeches, and presentations.</span></span></span></span></li>\r\n\t<li style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:#202124\">Contribute to activities that strengthen the effectiveness and culture of the President&rsquo;s Office.</span></span></span></span></li>\r\n</ul>\r\n\r\n<p class=\"x\" style=\"margin-left:48px\">&nbsp;</p>\r\n",
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For more than 150 years, BAM has been the home for adventurous artists, audiences, and ideas&mdash;engaging both global and local communities. With world-renowned programming in theater, dance, music, opera, film, and much more, BAM showcases the work of emerging artists and innovative modern masters. \\r\\n\\r\\nThe Executive Assistant to the President provides high-level administrative, strategic, and communications support to the President of Brooklyn Academy of Music. Serving as a trusted partner and extension of the President, this role manages a complex and dynamic schedule, prepares correspondence and presentations, staffs the President at meetings and events, and ensures seamless coordination across the institution.\\r\\n\\r\\nThe Executive Assistant is often the first point of contact for a wide range of internal and external stakeholders and must exercise exceptional judgment, discretion, and professionalism. This position requires an experienced, highly motivated, and proactive individual with outstanding organizational and writing skills, a strong sense of discernment, and the ability to build effective working relationships with trustees, donors, artists, public officials, and staff at all levels.\\r\\n\\r\\nWhile a dedicated member of the President&rsquo;s Office leads Board relations, the Executive Assistant will interact regularly with trustees and serve as a key backup in supporting Board communications, meeting logistics, and follow-up as needed.\\r\\n\\r\\nThis position reports directly to the President and works closely with the President&rsquo;s Office, Senior Leadership Team, and a broad range of internal and external stakeholders.\\r\\n\\r\\nESSENTIAL DUTIES AND RESPONSIBILITIES:&nbsp;&nbsp;\\r\\n\\r\\nExecutive and Administrative Support\\r\\n\\r\\n\\r\\n\\tManage the President&rsquo;s complex and fast-moving calendar, prioritizing internal and external meetings, performances, events, and travel.\\r\\n\\tCoordinate all travel arrangements, including itineraries, accommodations, and expense reconciliation.\\r\\n\\tPrepare daily schedules, briefing materials, agendas, and background information to ensure the President is fully prepared for meetings and engagements.\\r\\n\\tTrack incoming requests, correspondence, and commitments, ensuring timely responses and follow-through.\\r\\n\\tProcess and reconcile President&rsquo;s Office expenses and corporate credit card statements.\\r\\n\\tMaintain confidential files and sensitive information with the highest degree of discretion, including those related to collective bargaining with all of BAM&rsquo;s bargaining partners.\\r\\n\\r\\n\\r\\nMeeting, Event, and Hospitality Support\\r\\n\\r\\n\\r\\n\\tStaff the President at meetings, performances, donor cultivation events, Board gatherings, and other institutional activities.\\r\\n\\tIn partnership with Special Events and Board Relations, plan and coordinate events hosted by the President&rsquo;s Office, including trustee receptions, donor cultivation gatherings, staff convenings, and special meetings.\\r\\n\\tOversee event logistics, guest communications, hospitality, and on-site support to ensure a high level of professionalism and warmth.\\r\\n\\tCoordinate logistics and hospitality for visitors to the President&rsquo;s Office.\\r\\n\\tTake meeting notes and synthesize key decisions, action items, and next steps on the President&rsquo;s agenda, including those related to all union negotiations.\\r\\n\\tEnsure timely follow-up on commitments and action items arising from meetings and events.\\r\\n\\r\\n\\r\\nCommunications and Writing\\r\\n\\r\\n\\r\\n\\tDraft and edit correspondence, speeches, presentations, talking points, and follow-up notes on behalf of the President.\\r\\n\\tPrepare briefing documents, reports, and research to support strategic decision-making.\\r\\n\\tCoordinate with departments across BAM to gather information and develop materials for meetings and presentations.\\r\\n\\r\\n\\r\\nInstitutional Coordination\\r\\n\\r\\n\\r\\n\\tServe as a liaison among the President and the Senior Leadership Team, staff, and external stakeholders.\\r\\n\\tFacilitate communication and information flow across the institution.\\r\\n\\tMonitor and track progress on key initiatives and deliverables on behalf of the President.\\r\\n\\r\\n\\r\\nTrustee and Stakeholder Engagement\\r\\n\\r\\n\\r\\n\\tInteract regularly with members of the Board of Trustees, donors, and other high-profile stakeholders with professionalism and discretion.\\r\\n\\tProvide backup support to the President&rsquo;s Office staff member responsible for Board relations, including assistance with scheduling, communications, and meeting preparation when needed.\\r\\n\\tHelp coordinate stewardship and follow-up communications with trustees and donors.\\r\\n\\r\\n\\r\\nSpecial Projects\\r\\n\\r\\n\\r\\n\\tSupport strategic initiatives and special projects as assigned by the President.\\r\\n\\tConduct research and compile information for reports, grants, speeches, and presentations.\\r\\n\\tContribute to activities that strengthen the effectiveness and culture of the President&rsquo;s Office.\\r\\n\\r\\n\\r\\n&nbsp;\\r\\nQualifications\\r\\n\\tMinimum of 3 years of progressively responsible experience supporting a senior executive, preferably a CEO, President, or Executive Director.\\r\\n\\tExceptional organizational and project management skills with meticulous attention to detail.\\r\\n\\tOutstanding written and verbal communication skills.\\r\\n\\tStrong judgment and the ability to handle highly confidential information with discretion.\\r\\n\\tDemonstrated ability to anticipate needs, solve problems proactively, and adapt to shifting priorities.\\r\\n\\tHigh emotional intelligence and strong interpersonal skills.\\r\\n\\tExperience planning and executing high-level meetings and events.\\r\\n\\tProficiency with Microsoft Office, Google Workspace, and presentation software.\\r\\n\\tExperience in the arts, nonprofit, philanthropic, or public sectors preferred.\\r\\n\\tProactive and resourceful\\r\\n\\tHighly organized and detail-oriented\\r\\n\\tStrategic and solutions-oriented\\r\\n\\tDiplomatic and relationship-focused\\r\\n\\tCalm under pressure and adaptable\\r\\n\\tAn exceptional writer and communicator\\r\\n\\tPassionate about the arts and BAM&rsquo;s mission\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nCompensation: The salary for this role is $80K - $90K.&nbsp; This position is full-time, exempt, and eligible for benefits. BAM provides a comprehensive benefits package including medical, dental, and vision insurance, retirement plan opportunities including both 401(k) and pension plans, as well as BAM-related benefits including access to BAM&#39;s fantastic programming.&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nWorking conditions:&nbsp;Administrative Work (Category 2): \\r\\n\\r\\n\\r\\n\\tThe employee is&nbsp;primarily working from a desk but&nbsp;must move about on foot to&nbsp;accomplish&nbsp;some tasks, including&nbsp;frequently&nbsp;moving from one location to another.&nbsp;\\r\\n\\tEnvironment: The employee is subject to both environmental conditions.&nbsp;Activities occur inside and outside\\r\\n\\tLocation: on site at BAM 2+ days a week,&nbsp;with occasional hybrid days&nbsp;consistent with the&nbsp;workload&nbsp;and the department&rsquo;s need&nbsp;\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nApplication Instructions: Must complete an online application through&nbsp;BAM&#39;s website  - no phone calls, emails or walk-ins, please.&nbsp;\\r\\n\\r\\nInternal Applicants must apply&nbsp;through&nbsp;BAM&#39;s website&nbsp;\\r\\n\\r\\nEmployees must meet all of the following criteria to be considered for an interview:&nbsp;\\r\\n\\r\\n\\r\\n\\tCompleted at least 1 year of continuous, active service in current position. (Positions excluded include, but are not limited to, temporary assignments, and probationary employees)&nbsp;\\r\\n\\tMeet the experience and skills requirements as outlined in the job post&nbsp;\\r\\n\\tBe employed in the current position for at least one year&nbsp;\\r\\n\\tPerformed in a satisfactory manner without any corrective actions in the last 12 months&nbsp;\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nBrooklyn Academy of Music is an Equal Opportunity Employer. BAM recognizes that historic institutional practices lead to a non-inclusive environment and is working to address diversity and inclusion in all forms. Individuals in BAM are experiencing their own pace during this process, which is not uncommon when addressing power and privilege. The President&rsquo;s Office supports and continues to take part in this process.&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\",\"responsibilities\":\"Brooklyn Academy of Music (BAM) is a multi-disciplinary arts center located in Brooklyn, New York. For more than 150 years, BAM has been the home for adventurous artists, audiences, and ideas&mdash;engaging both global and local communities. With world-renowned programming in theater, dance, music, opera, film, and much more, BAM showcases the work of emerging artists and innovative modern masters. \\r\\n\\r\\nThe Executive Assistant to the President provides high-level administrative, strategic, and communications support to the President of Brooklyn Academy of Music. Serving as a trusted partner and extension of the President, this role manages a complex and dynamic schedule, prepares correspondence and presentations, staffs the President at meetings and events, and ensures seamless coordination across the institution.\\r\\n\\r\\nThe Executive Assistant is often the first point of contact for a wide range of internal and external stakeholders and must exercise exceptional judgment, discretion, and professionalism. This position requires an experienced, highly motivated, and proactive individual with outstanding organizational and writing skills, a strong sense of discernment, and the ability to build effective working relationships with trustees, donors, artists, public officials, and staff at all levels.\\r\\n\\r\\nWhile a dedicated member of the President&rsquo;s Office leads Board relations, the Executive Assistant will interact regularly with trustees and serve as a key backup in supporting Board communications, meeting logistics, and follow-up as needed.\\r\\n\\r\\nThis position reports directly to the President and works closely with the President&rsquo;s Office, Senior Leadership Team, and a broad range of internal and external stakeholders.\\r\\n\\r\\nESSENTIAL DUTIES AND RESPONSIBILITIES:&nbsp;&nbsp;\\r\\n\\r\\nExecutive and Administrative Support\\r\\n\\r\\n\\r\\n\\tManage the President&rsquo;s complex and fast-moving calendar, prioritizing internal and external meetings, performances, events, and travel.\\r\\n\\tCoordinate all travel arrangements, including itineraries, accommodations, and expense reconciliation.\\r\\n\\tPrepare daily schedules, briefing materials, agendas, and background information to ensure the President is fully prepared for meetings and engagements.\\r\\n\\tTrack incoming requests, correspondence, and commitments, ensuring timely responses and follow-through.\\r\\n\\tProcess and reconcile President&rsquo;s Office expenses and corporate credit card statements.\\r\\n\\tMaintain confidential files and sensitive information with the highest degree of discretion, including those related to collective bargaining with all of BAM&rsquo;s bargaining partners.\\r\\n\\r\\n\\r\\nMeeting, Event, and Hospitality Support\\r\\n\\r\\n\\r\\n\\tStaff the President at meetings, performances, donor cultivation events, Board gatherings, and other institutional activities.\\r\\n\\tIn partnership with Special Events and Board Relations, plan and coordinate events hosted by the President&rsquo;s Office, including trustee receptions, donor cultivation gatherings, staff convenings, and special meetings.\\r\\n\\tOversee event logistics, guest communications, hospitality, and on-site support to ensure a high level of professionalism and warmth.\\r\\n\\tCoordinate logistics and hospitality for visitors to the President&rsquo;s Office.\\r\\n\\tTake meeting notes and synthesize key decisions, action items, and next steps on the President&rsquo;s agenda, including those related to all union negotiations.\\r\\n\\tEnsure timely follow-up on commitments and action items arising from meetings and events.\\r\\n\\r\\n\\r\\nCommunications and Writing\\r\\n\\r\\n\\r\\n\\tDraft and edit correspondence, speeches, presentations, talking points, and follow-up notes on behalf of the President.\\r\\n\\tPrepare briefing documents, reports, and research to support strategic decision-making.\\r\\n\\tCoordinate with departments across BAM to gather information and develop materials for meetings and presentations.\\r\\n\\r\\n\\r\\nInstitutional Coordination\\r\\n\\r\\n\\r\\n\\tServe as a liaison among the President and the Senior Leadership Team, staff, and external stakeholders.\\r\\n\\tFacilitate communication and information flow across the institution.\\r\\n\\tMonitor and track progress on key initiatives and deliverables on behalf of the President.\\r\\n\\r\\n\\r\\nTrustee and Stakeholder Engagement\\r\\n\\r\\n\\r\\n\\tInteract regularly with members of the Board of Trustees, donors, and other high-profile stakeholders with professionalism and discretion.\\r\\n\\tProvide backup support to the President&rsquo;s Office staff member responsible for Board relations, including assistance with scheduling, communications, and meeting preparation when needed.\\r\\n\\tHelp coordinate stewardship and follow-up communications with trustees and donors.\\r\\n\\r\\n\\r\\nSpecial Projects\\r\\n\\r\\n\\r\\n\\tSupport strategic initiatives and special projects as assigned by the President.\\r\\n\\tConduct research and compile information for reports, grants, speeches, and presentations.\\r\\n\\tContribute to activities that strengthen the effectiveness and culture of the President&rsquo;s Office.\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\",\"employmentType\":\"OTHER\",\"hiringOrganization\":{\"@type\":\"Organization\",\"name\":\"BROOKLYN ACADEMY OF MUSIC INC\",\"logo\":\"https://www.paycomonline.net/v4/ats/web.php/application/style/logo?clientkey=F89ACE187918C888D66C504E880B6E11\"},\"jobLocation\":{\"@type\":\"Place\",\"address\":{\"streetAddress\":\"30 Lafayette Avenue\",\"addressLocality\":\"Brooklyn\",\"addressRegion\":\"NY\",\"postalCode\":11217,\"addressCountry\":\"USA\"}},\"qualifications\":\"\\r\\n\\tMinimum of 3 years of progressively responsible experience supporting a senior executive, preferably a CEO, President, or Executive Director.\\r\\n\\tExceptional organizational and project management skills with meticulous attention to detail.\\r\\n\\tOutstanding written and verbal communication skills.\\r\\n\\tStrong judgment and the ability to handle highly confidential information with discretion.\\r\\n\\tDemonstrated ability to anticipate needs, solve problems proactively, and adapt to shifting priorities.\\r\\n\\tHigh emotional intelligence and strong interpersonal skills.\\r\\n\\tExperience planning and executing high-level meetings and events.\\r\\n\\tProficiency with Microsoft Office, Google Workspace, and presentation software.\\r\\n\\tExperience in the arts, nonprofit, philanthropic, or public sectors preferred.\\r\\n\\tProactive and resourceful\\r\\n\\tHighly organized and detail-oriented\\r\\n\\tStrategic and solutions-oriented\\r\\n\\tDiplomatic and relationship-focused\\r\\n\\tCalm under pressure and adaptable\\r\\n\\tAn exceptional writer and communicator\\r\\n\\tPassionate about the arts and BAM&rsquo;s mission\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nCompensation: The salary for this role is $80K - $90K.&nbsp; This position is full-time, exempt, and eligible for benefits. BAM provides a comprehensive benefits package including medical, dental, and vision insurance, retirement plan opportunities including both 401(k) and pension plans, as well as BAM-related benefits including access to BAM&#39;s fantastic programming.&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nWorking conditions:&nbsp;Administrative Work (Category 2): \\r\\n\\r\\n\\r\\n\\tThe employee is&nbsp;primarily working from a desk but&nbsp;must move about on foot to&nbsp;accomplish&nbsp;some tasks, including&nbsp;frequently&nbsp;moving from one location to another.&nbsp;\\r\\n\\tEnvironment: The employee is subject to both environmental conditions.&nbsp;Activities occur inside and outside\\r\\n\\tLocation: on site at BAM 2+ days a week,&nbsp;with occasional hybrid days&nbsp;consistent with the&nbsp;workload&nbsp;and the department&rsquo;s need&nbsp;\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nApplication Instructions: Must complete an online application through&nbsp;BAM&#39;s website  - no phone calls, emails or walk-ins, please.&nbsp;\\r\\n\\r\\nInternal Applicants must apply&nbsp;through&nbsp;BAM&#39;s website&nbsp;\\r\\n\\r\\nEmployees must meet all of the following criteria to be considered for an interview:&nbsp;\\r\\n\\r\\n\\r\\n\\tCompleted at least 1 year of continuous, active service in current position. (Positions excluded include, but are not limited to, temporary assignments, and probationary employees)&nbsp;\\r\\n\\tMeet the experience and skills requirements as outlined in the job post&nbsp;\\r\\n\\tBe employed in the current position for at least one year&nbsp;\\r\\n\\tPerformed in a satisfactory manner without any corrective actions in the last 12 months&nbsp;\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nBrooklyn Academy of Music is an Equal Opportunity Employer. BAM recognizes that historic institutional practices lead to a non-inclusive environment and is working to address diversity and inclusion in all forms. Individuals in BAM are experiencing their own pace during this process, which is not uncommon when addressing power and privilege. The President&rsquo;s Office supports and continues to take part in this process.&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\",\"experienceRequirements\":\"\\r\\n\\tMinimum of 3 years of progressively responsible experience supporting a senior executive, preferably a CEO, President, or Executive Director.\\r\\n\\tExceptional organizational and project management skills with meticulous attention to detail.\\r\\n\\tOutstanding written and verbal communication skills.\\r\\n\\tStrong judgment and the ability to handle highly confidential information with discretion.\\r\\n\\tDemonstrated ability to anticipate needs, solve problems proactively, and adapt to shifting priorities.\\r\\n\\tHigh emotional intelligence and strong interpersonal skills.\\r\\n\\tExperience planning and executing high-level meetings and events.\\r\\n\\tProficiency with Microsoft Office, Google Workspace, and presentation software.\\r\\n\\tExperience in the arts, nonprofit, philanthropic, or public sectors preferred.\\r\\n\\tProactive and resourceful\\r\\n\\tHighly organized and detail-oriented\\r\\n\\tStrategic and solutions-oriented\\r\\n\\tDiplomatic and relationship-focused\\r\\n\\tCalm under pressure and adaptable\\r\\n\\tAn exceptional writer and communicator\\r\\n\\tPassionate about the arts and BAM&rsquo;s mission\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nCompensation: The salary for this role is $80K - $90K.&nbsp; This position is full-time, exempt, and eligible for benefits. BAM provides a comprehensive benefits package including medical, dental, and vision insurance, retirement plan opportunities including both 401(k) and pension plans, as well as BAM-related benefits including access to BAM&#39;s fantastic programming.&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nWorking conditions:&nbsp;Administrative Work (Category 2): \\r\\n\\r\\n\\r\\n\\tThe employee is&nbsp;primarily working from a desk but&nbsp;must move about on foot to&nbsp;accomplish&nbsp;some tasks, including&nbsp;frequently&nbsp;moving from one location to another.&nbsp;\\r\\n\\tEnvironment: The employee is subject to both environmental conditions.&nbsp;Activities occur inside and outside\\r\\n\\tLocation: on site at BAM 2+ days a week,&nbsp;with occasional hybrid days&nbsp;consistent with the&nbsp;workload&nbsp;and the department&rsquo;s need&nbsp;\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nApplication Instructions: Must complete an online application through&nbsp;BAM&#39;s website  - no phone calls, emails or walk-ins, please.&nbsp;\\r\\n\\r\\nInternal Applicants must apply&nbsp;through&nbsp;BAM&#39;s website&nbsp;\\r\\n\\r\\nEmployees must meet all of the following criteria to be considered for an interview:&nbsp;\\r\\n\\r\\n\\r\\n\\tCompleted at least 1 year of continuous, active service in current position. (Positions excluded include, but are not limited to, temporary assignments, and probationary employees)&nbsp;\\r\\n\\tMeet the experience and skills requirements as outlined in the job post&nbsp;\\r\\n\\tBe employed in the current position for at least one year&nbsp;\\r\\n\\tPerformed in a satisfactory manner without any corrective actions in the last 12 months&nbsp;\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nBrooklyn Academy of Music is an Equal Opportunity Employer. BAM recognizes that historic institutional practices lead to a non-inclusive environment and is working to address diversity and inclusion in all forms. Individuals in BAM are experiencing their own pace during this process, which is not uncommon when addressing power and privilege. The President&rsquo;s Office supports and continues to take part in this process.&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\",\"industry\":\"President's Office\",\"validThrough\":\"-0001-11-30\"}",
    "applyAvailable": true,
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    "qualifications": "<ul>\r\n\t<li class=\"x\" style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Minimum of 3 years of progressively responsible experience supporting a senior executive, preferably a CEO, President, or Executive Director.</span></span></li>\r\n\t<li class=\"x\" style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Exceptional organizational and project management skills with meticulous attention to detail.</span></span></li>\r\n\t<li class=\"x\" style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Outstanding written and verbal communication skills.</span></span></li>\r\n\t<li class=\"x\" style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Strong judgment and the ability to handle highly confidential information with discretion.</span></span></li>\r\n\t<li class=\"x\" style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Demonstrated ability to anticipate needs, solve problems proactively, and adapt to shifting priorities.</span></span></li>\r\n\t<li class=\"x\" style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">High emotional intelligence and strong interpersonal skills.</span></span></li>\r\n\t<li class=\"x\" style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Experience planning and executing high-level meetings and events.</span></span></li>\r\n\t<li class=\"x\" style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Proficiency with Microsoft Office, Google Workspace, and presentation software.</span></span></li>\r\n\t<li class=\"x\" style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Experience in the arts, nonprofit, philanthropic, or public sectors preferred.</span></span></li>\r\n\t<li class=\"x\" style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Proactive and resourceful</span></span></li>\r\n\t<li class=\"x\" style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Highly organized and detail-oriented</span></span></li>\r\n\t<li class=\"x\" style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Strategic and solutions-oriented</span></span></li>\r\n\t<li class=\"x\" style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Diplomatic and relationship-focused</span></span></li>\r\n\t<li class=\"x\" style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Calm under pressure and adaptable</span></span></li>\r\n\t<li class=\"x\" style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">An exceptional writer and communicator</span></span></li>\r\n\t<li class=\"x\" style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Passionate about the arts and BAM&rsquo;s mission</span></span></li>\r\n</ul>\r\n\r\n<p class=\"x\">&nbsp;</p>\r\n\r\n<p class=\"x\">&nbsp;</p>\r\n\r\n<p>&nbsp;</p>\r\n\r\n<p class=\"paragraph\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"background:white\"><span style=\"vertical-align:baseline\"><b><span style=\"color:#202124\">Compensation:</span></b><span style=\"color:#202124\"> The salary for this role is $80K - $90K.&nbsp; This position is full-time, exempt, and eligible for benefits. BAM provides a comprehensive benefits package including medical, dental, and vision insurance, retirement plan opportunities including both 401(k) and pension plans, as well as BAM-related benefits including access to BAM&#39;s fantastic programming.</span>&nbsp;</span></span></span></span></p>\r\n\r\n<p class=\"paragraph\">&nbsp;</p>\r\n\r\n<p class=\"paragraph\">&nbsp;</p>\r\n\r\n<p class=\"paragraph\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"vertical-align:baseline\"><b>Working conditions:&nbsp;</b>Administrative Work (Category 2): </span></span></span></p>\r\n\r\n<ul>\r\n\t<li class=\"paragraph\" style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">The employee is&nbsp;primarily working from a desk but&nbsp;must move about on foot to&nbsp;accomplish&nbsp;some tasks, including&nbsp;frequently&nbsp;moving from one location to another.&nbsp;</span></span></li>\r\n\t<li class=\"paragraph\" style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Environment: The employee is subject to both environmental conditions.&nbsp;Activities occur inside and outside</span></span></li>\r\n\t<li class=\"paragraph\" style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Location: on site at BAM 2+ days a week,&nbsp;with occasional hybrid days&nbsp;consistent with the&nbsp;workload&nbsp;and the department&rsquo;s need&nbsp;</span></span></li>\r\n</ul>\r\n\r\n<p class=\"paragraph\">&nbsp;</p>\r\n\r\n<p class=\"paragraph\">&nbsp;</p>\r\n\r\n<p class=\"paragraph\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"vertical-align:baseline\"><strong><span style=\"color:#444444\">Application Instructions:</span></strong><span style=\"color:#444444\"> Must complete an online application through&nbsp;</span><a href=\"https://www.paycomonline.net/v4/ats/web.php/jobs?clientkey=F89ACE187918C888D66C504E880B6E11\" style=\"color:blue; text-decoration:underline\"><span style=\"color:#428bca\">BAM&#39;s website</span></a><span style=\"color:#444444\">  - no phone calls, emails or walk-ins, please.&nbsp;</span></span></span></span></p>\r\n\r\n<p class=\"ignore-global-css\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"background:white\"><span style=\"color:#444444\">Internal Applicants must apply&nbsp;through&nbsp;</span><span style=\"color:black\"><a href=\"https://www.paycomonline.net/v4/ats/web.php/jobs?clientkey=F89ACE187918C888D66C504E880B6E11\" style=\"color:blue; text-decoration:underline\"><span style=\"color:#428bca\">BAM&#39;s website</span></a></span>&nbsp;</span></span></span></p>\r\n\r\n<p class=\"ignore-global-css\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"background:white\"><span style=\"color:#444444\">Employees must meet all of the following criteria to be considered for an interview:&nbsp;</span></span></span></span></p>\r\n\r\n<ul style=\"list-style-type:square\">\r\n\t<li class=\"ignore-global-css\" style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"background:white\"><span style=\"color:#444444\">Completed at least 1 year of continuous, active service in current position. (Positions excluded include, but are not limited to, temporary assignments, and probationary employees)&nbsp;</span></span></span></span></li>\r\n\t<li class=\"ignore-global-css\" style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"background:white\"><span style=\"color:#444444\">Meet the experience and skills requirements as outlined in the job post&nbsp;</span></span></span></span></li>\r\n\t<li class=\"ignore-global-css\" style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"background:white\"><span style=\"color:#444444\">Be employed in the current position for at least one year&nbsp;</span></span></span></span></li>\r\n\t<li class=\"ignore-global-css\" style=\"margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"background:white\"><span style=\"color:#444444\">Performed in a satisfactory manner without any corrective actions in the last 12 months&nbsp;</span></span></span></span></li>\r\n</ul>\r\n\r\n<p class=\"paragraph\">&nbsp;</p>\r\n\r\n<p class=\"paragraph\">&nbsp;</p>\r\n\r\n<p class=\"paragraph\">&nbsp;</p>\r\n\r\n<p class=\"paragraph\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"background:white\"><span style=\"vertical-align:baseline\"><b><span style=\"color:#202124\">Brooklyn Academy of Music is an Equal Opportunity Employer. </span></b><span style=\"color:#202124\">BAM recognizes that historic institutional practices lead to a non-inclusive environment and is working to address diversity and inclusion in all forms. Individuals in BAM are experiencing their own pace during this process, which is not uncommon when addressing power and privilege. The President&rsquo;s Office supports and continues to take part in this process.</span>&nbsp;</span></span></span></span></p>\r\n\r\n<p>&nbsp;</p>\r\n\r\n<p style=\"margin-bottom:11px\">&nbsp;</p>\r\n",
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