Scheduling Coordinator (32335)

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    "city": "Portland",
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    "jobTitle": "Scheduling Coordinator (32335)",
    "location": "Portland, OR 97201",
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    "description": "<p style=\"text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:Courier;\"><strong><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\">SUMMARY</span></span></strong> </span></span></p>\n<p style=\"text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:Courier;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\">The Scheduling Coordinator is responsible to schedule and coordinate appointments with clients, physicians and examinees. This position ensures that client specific requirements for provider specialty and location are met, and that all ancillary services are arranged.</span></span></span></span></p>\n<p style=\"text-align:justify;\"> </p>\n<p style=\"text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:Courier;\"><strong><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\">ESSENTIAL JOB FUNCTIONS:</span></span></strong></span></span></p>\n<ul>\n\t<li style=\"text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:Courier;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\">Schedule examinations through the system database.</span></span></span></span></li>\n\t<li style=\"text-align:justify;\"><span style=\"font-size:12pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\">Schedule and confirm appointment dates and times with physicians’ offices.</span></span></span></span></li>\n\t<li style=\"text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:Courier;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\">Communicate with clients regarding appointment scheduling, physician CV’s, appointment changes, no shows, cancellations, and receipt of medical records and/or images.</span></span></span></span></li>\n\t<li style=\"text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:Courier;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\">Confirm receipt of records for record review referrals.</span></span></span></span></li>\n\t<li style=\"text-align:justify;\"><span style=\"font-size:12pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\">Prepare and send exam notification letters daily.</span></span></span></span></li>\n\t<li style=\"text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:Courier;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\">Communicate with physicians, clients and or examinees. </span></span></span></span></li>\n\t<li style=\"text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:Courier;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\">Submit client invoice and/or issues to accounting if charges are incurred.</span></span></span></span></li>\n\t<li style=\"text-align:justify;\"><span style=\"font-size:12pt;\"><span style=\"font-family:Symbol;\"><span style=\"color:#000000;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\">Ensure prompt pre-payment for services issued when required. </span></span></span></span></span></li>\n\t<li style=\"text-align:justify;\"><span style=\"font-size:12pt;\"><span style=\"font-family:Symbol;\"><span style=\"color:#000000;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\">Coordinate ancillary services such as interpretation, chaperones, transportation, and or exam site rentals when needed. </span></span></span></span></span></li>\n\t<li style=\"text-align:justify;\"><span style=\"font-size:12pt;\"><span style=\"font-family:Symbol;\"><span style=\"color:#000000;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\">Respond to requests for report status and/or information. </span></span></span></span></span></li>\n\t<li style=\"text-align:justify;\"><span style=\"font-size:12pt;\"><span style=\"font-family:Symbol;\"><span style=\"color:#000000;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\">Provide support to other offices as needed. </span></span></span></span></span></li>\n\t<li style=\"text-align:justify;\"><span style=\"font-size:12pt;\"><span style=\"font-family:Symbol;\"><span style=\"color:#000000;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\">Arrange lodging and or transportation for out-of-town examinees.</span></span></span></span></span></li>\n\t<li style=\"text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:Courier;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\">Process mail, deliveries and shipments as needed.</span></span></span></span></li>\n\t<li style=\"text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:Courier;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\">Participate in various educational and or training activities as required.</span></span></span></span></li>\n\t<li style=\"text-align:justify;\"><span style=\"font-size:10pt;\"><span style=\"font-family:Courier;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\">Perform other duties as assigned.</span></span></span></span></li>\n</ul>\n\n<p style=\"text-align:justify;\"> </p>\n\n<p style=\"text-align:justify;\"> </p>",
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    "salaryRange": "$20.00 - $22.00 Hourly",
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A minimum of one year related experience; or equivalent combination of training and experience. Experience in a medical office preferred. \\n\\n&nbsp;\\n\\nCertificates, Licenses, Registrations &nbsp;\\n\\nNo specific requirements.\\n\\n&nbsp;\\n\\nESSENTIAL COMPETENCIES \\n\\nQUALIFICATIONS&nbsp; \\n\\n\\n\\tAbility to consistently handle multiple phone lines with heavy call volume.\\n\\tAbility to operate computer, fax, copier, scanner, and telephone.\\n\\tMust be able to type a minimum of 35 W.P.M.\\n\\tAbility to follow instructions and respond to upper managements&rsquo; directions accurately.\\n\\tDemonstrates accuracy and thoroughness. Looks for ways to improve and promote quality and monitors own work to ensure quality is met.\\n\\tMust demonstrate exceptional communication skills.\\n\\tMust be able to work independently, prioritize work activities and use time efficiently.\\n\\tMust be able to maintain confidentiality.\\n\\tMust be able to demonstrate and promote a positive team -oriented environment.\\n\\tMust be able to stay focused and concentrate under normal or heavy distractions.\\n\\tMust be able to work well under pressure and or stressful conditions.\\n\\tMust possess the ability to manage change, delays, or unexpected events appropriately.\\n\\tAbility to follow all company policies and procedures in effect at time of hire and as they may change or be added from time to time.\\n\\n\\n&nbsp;\\n\\nLANGUAGE/COMMUNICATION SKILLS \\n\\n\\n\\tAbility to read, analyze and interpret common correspondence, medical records, and legal contracts and documents. \\n\\tAbility to write clearly and informatively to all required audiences and edit own work for appropriate spelling and grammar.\\n\\tAbility to respond appropriately and professionally to all inquiries or complaints from customers, upper management, regulatory agencies, and/or members of the business community.&nbsp; \\n\\tAbility to effectively present information one-on-one, in small groups, and/or clients or vendors of the company.\\n\\n\\nExamWorks is a leading provider of innovative healthcare services including independent medical examinations, peer reviews, bill reviews, Medicare compliance, case management, record retrieval, document management, and related services. 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A minimum of one year related experience; or equivalent combination of training and experience. Experience in a medical office preferred. \\n\\n&nbsp;\\n\\nCertificates, Licenses, Registrations &nbsp;\\n\\nNo specific requirements.\\n\\n&nbsp;\\n\\nESSENTIAL COMPETENCIES \\n\\nQUALIFICATIONS&nbsp; \\n\\n\\n\\tAbility to consistently handle multiple phone lines with heavy call volume.\\n\\tAbility to operate computer, fax, copier, scanner, and telephone.\\n\\tMust be able to type a minimum of 35 W.P.M.\\n\\tAbility to follow instructions and respond to upper managements&rsquo; directions accurately.\\n\\tDemonstrates accuracy and thoroughness. 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Our clients include property and casualty insurance carriers, law firms, third-party claim administrators, and government agencies that use independent services to confirm the veracity of claims by sick or injured individuals under automotive, disability, liability, and workers&#39; compensation insurance coverages\\n\\nExamWorks, LLC is an Equal Opportunity Employer and affords equal opportunity to all qualified applicants for all positions without regard to protected veteran status, qualified individuals with disabilities and all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or any other status protected under local, state, or federal laws.\\n\\n&nbsp;\\n\\nEqual Opportunity Employer - Minorities/Females/Disabled/Veterans\\n\\n&nbsp;\\n\\nExamWorks offers a fast-paced team atmosphere with competitive benefits (medical, vision, dental), paid time off, and 401k.\\n\\n&nbsp;\\n\",\"validThrough\":\"-0001-11-30\"}",
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    "qualifications": "<p style=\"text-align:justify\"><span style=\"display:block; font-size:12px\"><span style=\"font-family:Arial,Helvetica,sans-serif\"><strong>MINIMUM REQUIRED QUALIFICATIONS</strong></span></span></p>\n\n<p style=\"text-align:justify\">&nbsp;</p>\n\n<p style=\"text-align:justify\"><span style=\"display:block; font-size:12px\"><span style=\"font-family:Arial,Helvetica,sans-serif\"><strong>Education and/or Experience </strong>&nbsp;</span></span></p>\n\n<p style=\"text-align:justify\"><span style=\"display:block; font-size:12px\"><span style=\"font-family:Arial,Helvetica,sans-serif\">High school diploma or equivalent required. A minimum of one year related experience; or equivalent combination of training and experience. Experience in a medical office preferred. </span></span></p>\n\n<p style=\"text-align:justify\">&nbsp;</p>\n\n<p style=\"text-align:justify\"><span style=\"display:block; font-size:12px\"><span style=\"font-family:Arial,Helvetica,sans-serif\"><strong>Certificates, Licenses, Registrations </strong>&nbsp;</span></span></p>\n\n<p style=\"text-align:justify\"><span style=\"display:block; font-size:12px\"><span style=\"font-family:Arial,Helvetica,sans-serif\">No specific requirements.</span></span></p>\n\n<p style=\"text-align:justify\">&nbsp;</p>\n\n<p style=\"text-align:justify\"><span style=\"display:block; font-size:12px\"><span style=\"font-family:Arial,Helvetica,sans-serif\"><strong>ESSENTIAL COMPETENCIES </strong></span></span></p>\n\n<p style=\"text-align:justify\"><span style=\"display:block; font-size:12px\"><span style=\"font-family:Arial,Helvetica,sans-serif\"><strong>QUALIFICATIONS&nbsp; </strong></span></span></p>\n\n<ul>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:12px\"><span style=\"font-family:Arial,Helvetica,sans-serif\">Ability to consistently handle multiple phone lines with heavy call volume.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:12px\"><span style=\"font-family:Arial,Helvetica,sans-serif\">Ability to operate computer, fax, copier, scanner, and telephone.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:12px\"><span style=\"font-family:Arial,Helvetica,sans-serif\">Must be able to type a minimum of 35 W.P.M.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:12px\"><span style=\"font-family:Arial,Helvetica,sans-serif\">Ability to follow instructions and respond to upper managements&rsquo; directions accurately.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:12px\"><span style=\"font-family:Arial,Helvetica,sans-serif\">Demonstrates accuracy and thoroughness. Looks for ways to improve and promote quality and monitors own work to ensure quality is met.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:12px\"><span style=\"font-family:Arial,Helvetica,sans-serif\">Must demonstrate exceptional communication skills.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:12px\"><span style=\"font-family:Arial,Helvetica,sans-serif\">Must be able to work independently, prioritize work activities and use time efficiently.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:12px\"><span style=\"font-family:Arial,Helvetica,sans-serif\">Must be able to maintain confidentiality.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:12px\"><span style=\"font-family:Arial,Helvetica,sans-serif\">Must be able to demonstrate and promote a positive team -oriented environment.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:12px\"><span style=\"font-family:Arial,Helvetica,sans-serif\">Must be able to stay focused and concentrate under normal or heavy distractions.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:12px\"><span style=\"font-family:Arial,Helvetica,sans-serif\">Must be able to work well under pressure and or stressful conditions.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:12px\"><span style=\"font-family:Arial,Helvetica,sans-serif\">Must possess the ability to manage change, delays, or unexpected events appropriately.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:12px\"><span style=\"font-family:Arial,Helvetica,sans-serif\">Ability to follow all company policies and procedures in effect at time of hire and as they may change or be added from time to time.</span></span></li>\n</ul>\n\n<p style=\"text-align:justify\">&nbsp;</p>\n\n<p style=\"text-align:justify\"><span style=\"display:block; font-size:12px\"><span style=\"font-family:Arial,Helvetica,sans-serif\"><strong>LANGUAGE/COMMUNICATION SKILLS </strong></span></span></p>\n\n<ul>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:12px\"><span style=\"font-family:Arial,Helvetica,sans-serif\">Ability to read, analyze and interpret common correspondence, medical records, and legal contracts and documents. </span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:12px\"><span style=\"font-family:Arial,Helvetica,sans-serif\">Ability to write clearly and informatively to all required audiences and edit own work for appropriate spelling and grammar.</span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:12px\"><span style=\"font-family:Arial,Helvetica,sans-serif\">Ability to respond appropriately and professionally to all inquiries or complaints from customers, upper management, regulatory agencies, and/or members of the business community.&nbsp; </span></span></li>\n\t<li style=\"text-align:justify\"><span style=\"display:block; font-size:12px\"><span style=\"font-family:Arial,Helvetica,sans-serif\">Ability to effectively present information one-on-one, in small groups, and/or clients or vendors of the company.</span></span></li>\n</ul>\n\n<p><span style=\"display:block; font-size:12px\"><span style=\"font-family:Arial,Helvetica,sans-serif\"><strong>ExamWorks</strong> is a leading provider of innovative healthcare services including independent medical examinations, peer reviews, bill reviews, Medicare compliance, case management, record retrieval, document management, and related services. Our clients include property and casualty insurance carriers, law firms, third-party claim administrators, and government agencies that use independent services to confirm the veracity of claims by sick or injured individuals under automotive, disability, liability, and workers&#39; compensation insurance coverages</span></span></p>\n\n<p><span style=\"display:block; font-size:12px\"><span style=\"font-family:Arial,Helvetica,sans-serif\"><strong>ExamWorks</strong>, LLC is an Equal Opportunity Employer and affords equal opportunity to all qualified applicants for all positions without regard to protected veteran status, qualified individuals with disabilities and all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or any other status protected under local, state, or federal laws.</span></span></p>\n\n<p>&nbsp;</p>\n\n<p><span style=\"display:block; font-size:12px\"><span style=\"font-family:Arial,Helvetica,sans-serif\"><strong>Equal Opportunity Employer - Minorities/Females/Disabled/Veterans</strong></span></span></p>\n\n<p>&nbsp;</p>\n\n<p><span style=\"display:block; font-size:12px\"><span style=\"font-family:Arial,Helvetica,sans-serif\"><strong><em>ExamWorks offers a fast-paced team atmosphere with competitive benefits (medical, vision, dental), paid time off, and 401k.</em></strong></span></span></p>\n\n<p>&nbsp;</p>\n",
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