Executive Assistant / Office Manager

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    "datePosted": "2026-06-04T04:00:00.000Z",
    "description": "<h2>Who You Are</h2>\n<p>We are seeking a highly organized and proactive <strong>Executive Assistant</strong> to support senior executives based in the U.S. This role requires exceptional <strong>English proficiency</strong>, outstanding <strong>client-facing</strong> abilities, and strong <strong>letter writing</strong> skills. The ideal candidate will be adept at managing executive schedules, handling communications with people from various backgrounds, including high-level communication with clients and ensuring seamless coordination across teams and stakeholders.</p>\n<h2>What You'll Do</h2>\n<ul>\n <li>Provide <strong>administrative support</strong> to senior executives, including calendar management, travel arrangements, and expense reporting.</li>\n <li>Serve as a <strong>liaison</strong> between executives, clients, and internal teams, ensuring clear and professional communication.</li>\n <li>Draft, review, and refine <strong>business correspondence, reports, and client communications</strong> with precision and professionalism.</li>\n <li>Manage and prioritize incoming requests, emails, and confidential documents.</li>\n <li>Coordinate and schedule <strong>meetings, appointments, and conference calls</strong> across multiple time zones.</li>\n <li>Prepare presentations, reports, and briefing materials as needed.</li>\n <li>Assist in project management by tracking tasks, deadlines, and deliverables.</li>\n <li>Conduct research and compile information to support executive decision-making.</li>\n <li>Handle sensitive and confidential information with discretion.</li>\n <li>Manage office tasks such as ensuring all spaces are tidy and clear. Stocking up kitchen with beverages and supplies. Placing work orders for repairs and any maintenance needed</li>\n</ul>\n<h2>What You Bring</h2>\n<ul>\n <li><strong>Fluent in English (written and spoken)</strong> with <strong>excellent communication skills</strong>.</li>\n <li><strong>At least 3 years</strong> proven experience as an <strong>Executive Assistant, Personal Assistant, or in a similar role</strong>.</li>\n <li>Strong <strong>client-facing</strong> skills with the ability to engage professionally with stakeholders.</li>\n <li>Exceptional <strong>letter writing and business correspondence</strong> abilities.</li>\n <li>Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.</li>\n <li>Highly <strong>organized</strong>, detail-oriented, and able to <strong>prioritize tasks effectively</strong>.</li>\n <li>Ability to work <strong>independently in a remote setting</strong>, demonstrating initiative and problem-solving skills.</li>\n <li>Experience working in an international or U.S.-based organization is a plus.</li>\n</ul>\n<h2>What We Offer</h2>\n<ul>\n <li>Hybrid</li>\n <li>$80,000 - $90,000 annually, commensurate with experience.</li>\n</ul>\n<p>#IND1</p>",
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