Home › Companies › Averna1 › Office Manager (English version)
Office Manager (English version)
Averna1 · Montréal, QC, Canada · Active · SmartRecruiters
Job facts
| Field | Value |
|---|---|
| Company | Averna1 |
| Title | Office Manager (English version) |
| Normalized title | - |
| Department / team | Adm Services |
| Location | Montréal, QC, Canada |
| Work model | - |
| Employment type | Full Time |
| Salary | - |
| Status | active |
| ATS provider | SmartRecruiters |
| Posted / first seen | 2026-04-21 / 2026-05-31 |
| Changed / last seen | 2026-05-31 / 2026-06-06 |
Related slices
| Page | What it contains | Open |
|---|---|---|
| Company jobs | Active postings from Averna1. | Open |
| Company breakdowns | Role, location, ATS, and work model facets for this company. | Open |
| ATS provider jobs | Active postings observed through SmartRecruiters. | Open |
| Provider filtered search | The same provider as a filtered job collection. | Open |
| City jobs | Active postings in Montréal. | Open |
| Department jobs | Active postings in Adm Services. | Open |
| Lifecycle events | Open, update, close, and reopen events for this posting. | Open |
| Original posting | Canonical source or apply URL captured from the ATS. | Open |
Linked records
| Company | Averna1 |
| Source | 032b08a9-2314-42cb-9d3e-390d69f11c5a |
| ATS provider | SmartRecruiters |
Description
About Averna
Averna is recognized as a worldwide test & quality engineering leader, delivering innovative, end-to-end solutions across industries such as EV, automotive, aerospace, consumer electronics, life sciences, medical devices, power and energy. Our multidisciplinary team includes more than 1,100 experts across 11 countries. As our COO says, “At Averna, innovation is not optional – it’s part of our DNA.”
In January 2026, Averna and Spherea joined forces to create the Spherea‑Averna group , expanding our global footprint and strengthening our expertise.
Position Summary
The Office Manager plays a key role in ensuring the smooth day-to-day operations of the Montreal office. As the first point of contact for employees, clients, and visitors, this role combines front office reception, administrative coordination, and facilities support. The Office Manager partners closely with internal teams (HR, Finance, and leadership) to create an efficient, welcoming, and well-organized workplace while maintaining high standards of professionalism, discretion, and service.
Reception & Office Administration
Serve as the first point of contact by welcoming visitors and professionally managing and directing incoming calls. Manage general office communications, mail and reception inboxes Perform administrative tasks and manage office supplies, shipping, and courier coordination. Oversee and coordinate office administrative procedures; review, evaluate, and implement improvements as needed. Prioritize tasks, meet deadlines, and ensure procedures are followed. Administrative, budget, and event coordination
Lead the planning and coordination of office and company social events (i.e. Holiday party, team events, internal activities) Manage and monitor administrative and social budgets (Montreal office expenses, Social Committee, etc.) Compile data and prepare periodic and ad hoc reports, manuals, and contribute to the continuous improvement of office processes. Finance Support, Timesheets & Reconciliation
Ensure the tracking of timesheets and expense reports and verify the accuracy of information in internal systems. Perform the reconciliation of certain administrative data (leave balances, corporate credit cards, expenses, etc.). Provide administrative support to the Finance team as required. Meetings, logistics and facilities
Manage boardroom bookings and coordinate logistics for internal and external meetings Organize catering services and prepare meeting rooms set up as needed Liaise with building management for office repairs, maintenance, safety, and facility asset tracking (furniture, keys, etc.) Supervise the supply of office and kitchen supplies Ensure the proper functioning of facilities and workspaces. Employee Management
Provide day-to-day coordination and task prioritization for the Maintenance Clerk Ensure that maintenance tasks are carried out in accordance with operational needs.
The ideal candidate in a few words
Education
College diploma or high school diploma with relevant experience
Experience & Knowledge
Minimum 2 years of experience in office administration or a similar role
Excellent verbal and written communication in both French and English
Proficiency in Microsoft Office Suite (Excel required)
Experience with D365 is an asset
Skills & Competencies
Strong organizational skills and ability to manage multiple priorities across diverse teams and departments
High level of professionalism, discretion and attention to detail in all tasks
Excellent interpersonal and communication abilities, with ease interacting across all organizational levels
Ability to remain calm and effective in a fast-paced environment
Proactive, positive, and solution-oriented mindset enabling efficient handling of complex situations.
What's in it for YOU
Play a key role in keeping our Montreal office running at its best. Work in a dynamic, results-driven culture that rewards initiative and innovation A multinational high-tech work environment #LI-Onsite Competitive benefits package An additional day off for your birthday Significant discount on your Montreal transit pass Flex days paid between Christmas and New year’s Be part of a company that puts ESG at the heart of its mission, for people, planet, and performance Averna is committed to employment equity and to encouraging diversity and inclusion. We are pleased to consider all qualified applicants for employment, regardless of race, color, religion, sexual orientation, gender, national origin, age, disability, or any other legally protected status.
Full job record
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| Org ID | 59976fcd-5fd8-4640-a6c8-8a85fe620df5 |
| Source ID | 032b08a9-2314-42cb-9d3e-390d69f11c5a |
| Board ID | 032b08a9-2314-42cb-9d3e-390d69f11c5a |
| Provider | smartrecruiters |
| Provider Job Key | 744000122016389 |
| Title | Office Manager (English version) |
| Normalized Title | — |
| Status | active |
| Active | yes |
| Location Text | Montréal, QC, Canada |
| Department | Adm Services |
| Team | — |
| Employment Type | full_time |
| Workplace Type | — |
| Remote Policy | — |
| Country | Canada |
| Region | QC |
| City | Montréal |
| Salary Raw | About Averna Averna is recognized as a worldwide test & quality engineering leader, delivering innovative, end-to-end solutions across industries such as EV, automotive, aerospace, consumer electronics, life sciences, medical devices, power and energy. Our multidisciplinary team includes more than 1,100 experts across 11 countries. As our COO says, “At Averna, innovation is not optional – it’s part of our DNA.” In January 2026, Averna and Spherea joined forces to create the Spherea‑Averna group , expanding our global footprint and strengthening our expertise. Position Summary The Office Manager plays a key role in ensuring the smooth day-to-day operations of the Montreal office. As the first point of contact for employees, clients, and visitors, this role combines front office reception, administrative coordination, and facilities support. The Office Manager partners closely with internal teams (HR, Finance, and leadership) to create an efficient, welcoming, and well-organized workplace while maintaining high standards of professionalism, discretion, and service. Reception & Office Administration Serve as the first point of contact by welcoming visitors and professionally managing and directing incoming calls. Manage general office communications, mail and reception inboxes Perform administrative tasks and manage office supplies, shipping, and courier coordination. Oversee and coordinate office administrative procedures; review, evaluate, and implement improvements as needed. Prioritize tasks, meet deadlines, and ensure procedures are followed. Administrative, budget, and event coordination Lead the planning and coordination of office and company social events (i.e. Holiday party, team events, internal activities) Manage and monitor administrative and social budgets (Montreal office expenses, Social Committee, etc.) Compile data and prepare periodic and ad hoc reports, manuals, and contribute to the continuous improvement of office processes. Finance Support, Timesheets & Reconciliation Ensure the tracking of timesheets and expense reports and verify the accuracy of information in internal systems. Perform the reconciliation of certain administrative data (leave balances, corporate credit cards, expenses, etc.). Provide administrative support to the Finance team as required. Meetings, logistics and facilities Manage boardroom bookings and coordinate logistics for internal and external meetings Organize catering services and prepare meeting rooms set up as needed Liaise with building management for office repairs, maintenance, safety, and facility asset tracking (furniture, keys, etc.) Supervise the supply of office and kitchen supplies Ensure the proper functioning of facilities and workspaces. Employee Management Provide day-to-day coordination and task prioritization for the Maintenance Clerk Ensure that maintenance tasks are carried out in accordance with operational needs. The ideal candidate in a few words Education College diploma or high school diploma with relevant experience Experience & Knowledge Minimum 2 years of experience in office administration or a similar role Excellent verbal and written communication in both French and English Proficiency in Microsoft Office Suite (Excel required) Experience with D365 is an asset Skills & Competencies Strong organizational skills and ability to manage multiple priorities across diverse teams and departments High level of professionalism, discretion and attention to detail in all tasks Excellent interpersonal and communication abilities, with ease interacting across all organizational levels Ability to remain calm and effective in a fast-paced environment Proactive, positive, and solution-oriented mindset enabling efficient handling of complex situations. What's in it for YOU Play a key role in keeping our Montreal office running at its best. Work in a dynamic, results-driven culture that rewards initiative and innovation A multinational high-tech work environment #LI-Onsite Competitive benefits package An additional day off for your birthday Significant discount on your Montreal transit pass Flex days paid between Christmas and New year’s Be part of a company that puts ESG at the heart of its mission, for people, planet, and performance Averna is committed to employment equity and to encouraging diversity and inclusion. We are pleased to consider all qualified applicants for employment, regardless of race, color, religion, sexual orientation, gender, national origin, age, disability, or any other legally protected status. |
| Salary Min | — |
| Salary Max | — |
| Salary Currency | — |
| Salary Period | hour |
| Source URL | https://jobs.smartrecruiters.com/Averna1/744000122016389-office-manager-english-version- |
| Apply URL | https://jobs.smartrecruiters.com/Averna1/744000122016389-office-manager-english-version-?oga=true |
| First Seen At | 2026-05-31 17:30:37Z |
| Last Seen At | 2026-06-06 18:50:26Z |
| Last Checked At | 2026-06-06 18:50:26Z |
| Last Changed At | 2026-05-31 17:30:37Z |
| Inactive At | — |
| Source Posted At | 2026-04-21 12:29:11Z |
| Source Updated At | — |
| Raw Payload Uri | s3://job-postings-prod-raw-590183727216/raw/provider=smartrecruiters/board=averna1/date=2026-06-06/2026-06-06T18-50-24-619Z-f5a64c3f5cfd8528db591919d97822540ed9710493f075ddba6943c884864a91.json |
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