Specialist - Procurement

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    "jobTitle": "Specialist - Procurement",
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    "description": "<p><span style=\"font-family:Calibri, sans-serif;\"><strong><span style=\"font-family:'Times New Roman', serif;\">Job Summary:</span></strong> </span></p>\r\n\r\n<p><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">The Procurement Specialist for our federally funded organization will play a pivotal role in ensuring that the organization procures goods and services in compliance with federal regulations and standards. The specialist will work closely with various departments to assess needs, manage vendor relationships, and execute contracts that align with organizational goals and federal guidelines.</span></span></p>\r\n\r\n<p><span style=\"font-family:Calibri, sans-serif;\"><strong><span style=\"font-family:'Times New Roman', serif;\">Major Responsibilities/Activities:</span></strong> </span></p>\r\n\r\n<p style=\"margin-left:48px;\"><strong><span style=\"background-color:#ffffff;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"color:#000000;\">Key Responsibilities:</span></span></span></strong></p>\r\n\r\n<ul>\r\n\t<li><span style=\"background-color:#ffffff;\"><span style=\"font-family:'Times New Roman', serif;\"><u><span style=\"color:#000000;\">Regulatory Compliance</span></u><span style=\"color:#000000;\">: Ensure all procurement activities are conducted in accordance with federal, state, and organizational policies and regulations. Stay updated with changes in federal procurement standards and policies and ensure timely compliance within the organization.</span></span></span></li>\r\n\t<li><span style=\"background-color:#ffffff;\"><span style=\"font-family:'Times New Roman', serif;\"><u><span style=\"color:#000000;\">Vendor Management</span></u><span style=\"color:#000000;\">: Identify, evaluate, and select vendors based on the organization&#39;s requirements and federal guidelines. Maintain good vendor relationships and manage performance reviews to ensure quality and value.</span></span></span></li>\r\n\t<li><span style=\"background-color:#ffffff;\"><span style=\"font-family:'Times New Roman', serif;\"><u><span style=\"color:#000000;\">Procurement Processes</span></u><span style=\"color:#000000;\">: Oversee the end-to-end procurement process, including requisition, tendering, negotiation, contracting, and purchase order issuance. Ensure transparency and fairness in all procurement processes.</span></span></span></li>\r\n\t<li><span style=\"background-color:#ffffff;\"><span style=\"font-family:'Times New Roman', serif;\"><u><span style=\"color:#000000;\">Budgeting and Cost Management</span></u><span style=\"color:#000000;\">: Work closely with the finance department to ensure that procurement decisions are fiscally responsible and align with the organization&#39;s budget. Monitor contracts and procurement activities for cost-effectiveness and potential cost savings.</span></span></span></li>\r\n\t<li><span style=\"background-color:#ffffff;\"><span style=\"font-family:'Times New Roman', serif;\"><u><span style=\"color:#000000;\">Documentation and Reporting</span></u><span style=\"color:#000000;\">: Maintain accurate and comprehensive records of all procurement activities, contracts, and vendor evaluations. Prepare periodic procurement reports for senior management and relevant federal agencies.</span></span></span></li>\r\n\t<li><span style=\"background-color:#ffffff;\"><span style=\"font-family:'Times New Roman', serif;\"><u><span style=\"color:#000000;\">Training and Development</span></u><span style=\"color:#000000;\">: Train and guide staff members on federal procurement regulations and best practices. Attend workshops, seminars, and conferences related to federal procurement to stay updated and enhance professional growth.</span></span></span></li>\r\n</ul>\r\n\r\n<p>&nbsp;</p>\r\n\r\n<p><span style=\"background-color:#ffffff;\"><span style=\"font-family:'Times New Roman', serif;\"><strong><span style=\"color:#000000;\">&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; </span><u><span style=\"color:#000000;\">&nbsp;Procurement</span></u></strong></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Ensures compliance with all purchasing protocols including Financial Policies and Procedures, Federal and State purchasing guidelines, and grant specific purchasing requirements.</span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Serves as Administrator/Trainer for Electronic Requisitioning software module.</span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">In response to departmental requests, may issue requisitions for purchases utilizing the agency&rsquo;s electronic requisition (eReq) system.</span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Reviews/approves program/department eReqs above $2,000 for CFO and/or CEO approval.</span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Identify and notify Programs/Departments and the CFO in determining when the next RFP/RFB cycles are for regular goods/services such but not limited to food, insurance brokers, audit, facility maintenance, etc. </span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Act as the liaison in the RFP/RFB process when working with the agency&rsquo;s Program/Department directors</span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Ensure compliance with required documentation during the RFP/RFB process including communication with potential bidders, letters of acceptance and declining letters.</span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Work closely with Program/Department directors in crafting text to ensure precise articulation of scope of work and other particulars depending on the type of solicitation/agreement.</span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Generates and publishes Requests for Proposals (RFPs), Requests for Sealed Bids, or requests for contractor/vendor quotes.</span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Prepares Cost Comparison Analysis Sheet for and summarizes Score Sheets for the Contractor Selection Committee.</span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Responsible for maintaining current and accurate vendor/contractor data files for purchases above $2,000 (including but not limited to Form W-9, Liability Insurance and Workman&rsquo;s Comp certificates, signed contracts, board approvals, pricing comparisons, results of RFPs/RFBs/quotes and Davis Bacon reports.) utilizing the electronic data management system (Document Imaging). </span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Responsible for verifying vendor/contractor debarment status. </span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Ensure contract documents are complete and signed by appropriate parties </span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Address Davis Bacon Act requirements as needed for construction contracts and routine sub-contractor projects</span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Monitor open service orders for compliance with Davis Bacon Act requirements.&nbsp; Communicate with contractors to obtain required documents where necessary. </span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Maintain up-to-date certificates of liability insurance and licenses for contractors/vendors as appropriate.</span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Responsible for identifying contractors/vendors to be utilized agency wide for office, maintenance (janitorial), other operational supplies; standard lists of items that may be purchased from these vendors will need to be developed, reviewed, and approved annually by Executive Leadership Team.</span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Responsible for researching, identifying, and recommending utilization of federal, state and/or local purchasing pools whenever feasible/possible and only if the cost savings will be realized from that arrangement.</span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Reviews purchase card statements monthly to ensure authorization limits/documentation are not bypassed.</span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Work closely with the Accounting Associate 1&nbsp; (Accounts Payable/Receivable) to resolve any issues with purchase orders or release of encumbered expenses</span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Prepare or generate, review, and distribute weekly, monthly, quarterly and/or annual reports (including but not limited to information required for program/agency-wide monitoring reviews/audits) </span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Reviews approved contractor/vendor list annually and issues the same to departments.</span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Produce, monitor, and distribute various reports in the eReq and electronic contracts database as required or necessary.&nbsp; Identify exceptions or items for follow up and communicate to CFO or others with a need to know. </span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Performs monthly audit of prices for goods/services under long-term contract.</span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">In coordination with Programs/Departments, conducts contractor/vendor evaluation once a year before the end of the contract and/or after delivery of goods/services.</span></span></li>\r\n</ul>\r\n\r\n<p>&nbsp;</p>\r\n\r\n<p><span style=\"font-family:Calibri, sans-serif;\"><strong><u><span style=\"font-family:'Times New Roman', serif;\">Fixed Assets</span></u></strong></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Maintain fixed asset records.</span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Generate, review, and update fixed asset reports as required.</span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Coordinate and conduct annual capital asset physical inventory.</span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Communicate with departments to ensure assets are properly recorded and tagged. </span></span></li>\r\n</ul>\r\n\r\n<p><span style=\"font-family:Calibri, sans-serif;\"><strong><u><span style=\"font-family:'Times New Roman', serif;\">Contracts</span></u></strong></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\">Review contract with Finance to ensure funds are in the organization&rsquo;s budget.</span></li>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\">Provide the CEO with the contract for signature.</span></li>\r\n\t<li><span style=\"font-family:'Times New Roman', serif;\">Save electronic and hard copy of the contract, and document in Excel. </span></li>\r\n</ul>\r\n",
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The specialist will work closely with various departments to assess needs, manage vendor relationships, and execute contracts that align with organizational goals and federal guidelines.\\r\\n\\r\\nMajor Responsibilities/Activities: \\r\\n\\r\\nKey Responsibilities:\\r\\n\\r\\n\\r\\n\\tRegulatory Compliance: Ensure all procurement activities are conducted in accordance with federal, state, and organizational policies and regulations. Stay updated with changes in federal procurement standards and policies and ensure timely compliance within the organization.\\r\\n\\tVendor Management: Identify, evaluate, and select vendors based on the organization&#39;s requirements and federal guidelines. Maintain good vendor relationships and manage performance reviews to ensure quality and value.\\r\\n\\tProcurement Processes: Oversee the end-to-end procurement process, including requisition, tendering, negotiation, contracting, and purchase order issuance. Ensure transparency and fairness in all procurement processes.\\r\\n\\tBudgeting and Cost Management: Work closely with the finance department to ensure that procurement decisions are fiscally responsible and align with the organization&#39;s budget. Monitor contracts and procurement activities for cost-effectiveness and potential cost savings.\\r\\n\\tDocumentation and Reporting: Maintain accurate and comprehensive records of all procurement activities, contracts, and vendor evaluations. Prepare periodic procurement reports for senior management and relevant federal agencies.\\r\\n\\tTraining and Development: Train and guide staff members on federal procurement regulations and best practices. Attend workshops, seminars, and conferences related to federal procurement to stay updated and enhance professional growth.\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\n&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Procurement\\r\\n\\r\\n\\r\\n\\tEnsures compliance with all purchasing protocols including Financial Policies and Procedures, Federal and State purchasing guidelines, and grant specific purchasing requirements.\\r\\n\\tServes as Administrator/Trainer for Electronic Requisitioning software module.\\r\\n\\tIn response to departmental requests, may issue requisitions for purchases utilizing the agency&rsquo;s electronic requisition (eReq) system.\\r\\n\\tReviews/approves program/department eReqs above $2,000 for CFO and/or CEO approval.\\r\\n\\tIdentify and notify Programs/Departments and the CFO in determining when the next RFP/RFB cycles are for regular goods/services such but not limited to food, insurance brokers, audit, facility maintenance, etc. \\r\\n\\tAct as the liaison in the RFP/RFB process when working with the agency&rsquo;s Program/Department directors\\r\\n\\tEnsure compliance with required documentation during the RFP/RFB process including communication with potential bidders, letters of acceptance and declining letters.\\r\\n\\tWork closely with Program/Department directors in crafting text to ensure precise articulation of scope of work and other particulars depending on the type of solicitation/agreement.\\r\\n\\tGenerates and publishes Requests for Proposals (RFPs), Requests for Sealed Bids, or requests for contractor/vendor quotes.\\r\\n\\tPrepares Cost Comparison Analysis Sheet for and summarizes Score Sheets for the Contractor Selection Committee.\\r\\n\\tResponsible for maintaining current and accurate vendor/contractor data files for purchases above $2,000 (including but not limited to Form W-9, Liability Insurance and Workman&rsquo;s Comp certificates, signed contracts, board approvals, pricing comparisons, results of RFPs/RFBs/quotes and Davis Bacon reports.) utilizing the electronic data management system (Document Imaging). \\r\\n\\tResponsible for verifying vendor/contractor debarment status. \\r\\n\\tEnsure contract documents are complete and signed by appropriate parties \\r\\n\\tAddress Davis Bacon Act requirements as needed for construction contracts and routine sub-contractor projects\\r\\n\\tMonitor open service orders for compliance with Davis Bacon Act requirements.&nbsp; Communicate with contractors to obtain required documents where necessary. \\r\\n\\tMaintain up-to-date certificates of liability insurance and licenses for contractors/vendors as appropriate.\\r\\n\\tResponsible for identifying contractors/vendors to be utilized agency wide for office, maintenance (janitorial), other operational supplies; standard lists of items that may be purchased from these vendors will need to be developed, reviewed, and approved annually by Executive Leadership Team.\\r\\n\\tResponsible for researching, identifying, and recommending utilization of federal, state and/or local purchasing pools whenever feasible/possible and only if the cost savings will be realized from that arrangement.\\r\\n\\tReviews purchase card statements monthly to ensure authorization limits/documentation are not bypassed.\\r\\n\\tWork closely with the Accounting Associate 1&nbsp; (Accounts Payable/Receivable) to resolve any issues with purchase orders or release of encumbered expenses\\r\\n\\tPrepare or generate, review, and distribute weekly, monthly, quarterly and/or annual reports (including but not limited to information required for program/agency-wide monitoring reviews/audits) \\r\\n\\tReviews approved contractor/vendor list annually and issues the same to departments.\\r\\n\\tProduce, monitor, and distribute various reports in the eReq and electronic contracts database as required or necessary.&nbsp; Identify exceptions or items for follow up and communicate to CFO or others with a need to know. \\r\\n\\tPerforms monthly audit of prices for goods/services under long-term contract.\\r\\n\\tIn coordination with Programs/Departments, conducts contractor/vendor evaluation once a year before the end of the contract and/or after delivery of goods/services.\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nFixed Assets\\r\\n\\r\\n\\r\\n\\tMaintain fixed asset records.\\r\\n\\tGenerate, review, and update fixed asset reports as required.\\r\\n\\tCoordinate and conduct annual capital asset physical inventory.\\r\\n\\tCommunicate with departments to ensure assets are properly recorded and tagged. \\r\\n\\r\\n\\r\\nContracts\\r\\n\\r\\n\\r\\n\\tReview contract with Finance to ensure funds are in the organization&rsquo;s budget.\\r\\n\\tProvide the CEO with the contract for signature.\\r\\n\\tSave electronic and hard copy of the contract, and document in Excel. \\r\\n\\r\\nQualificationsMinimum Requirements:\\r\\n\\r\\nEssential Mental Functions:\\r\\n\\r\\n\\r\\n\\tExcellent time management skills\\r\\n\\tOrganize, set priorities, and exercise sound judgment within established guidelines.\\r\\n\\tExcellent attention to details \\r\\n\\r\\n\\r\\n\\r\\n\\tAbility to maintain confidentiality.\\r\\n\\tAbility to utilize office equipment such as personal computer and associated software such as: Microsoft Word, Excel, and other payroll and financial accounting systems.\\r\\n\\r\\n\\r\\n\\r\\n\\tUnderstand, interpret, explain and apply state and federal laws, rules, regulations and policies and procedures applicable to assigned areas of responsibility.\\r\\n\\r\\n\\r\\n\\r\\n\\tReach sound decisions in accordance with laws, rules, regulations and policies and procedures.\\r\\n\\tAbility to solve practical problems and deal with a variety of work situations within the scope of the job.\\r\\n\\r\\n\\r\\n\\r\\n\\tMake calculations, tabulations and review accounting and related documents timely and accurately.\\r\\n\\tUnderstand and carry out written and oral instructions.\\r\\n\\tCommunicate clearly, concisely, and effectively both orally and in writing.\\r\\n\\tPrepare clear and accurate financial records, reports, and statements.\\r\\n\\tEstablish and maintain highly effective working relationships and teamwork with staff, customers, contractors/vendors, partners, and the general public.\\r\\n\\r\\n\\r\\n\\r\\n\\tAbility to perform detailed and complex tasks.\\r\\n\\tGather and analyze data and maintain records.\\r\\n\\tWork independently and use good judgment.\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nEssential Physical Functions: \\r\\n\\r\\nIncumbent is regularly required to walk, sit, use hands and fingers to handle or feel objects, tools or controls; reach with hands and arms; and talk and hear.&nbsp; Occasionally required to stand, climb, balance, and stoop, kneel, crouch or crawl.\\r\\n\\r\\nRegularly lift and/or move up to ten (10) pounds and frequently lift and/or move up to twenty five (25) pounds.&nbsp; Specific vision abilities required including close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.\\r\\n\\r\\nThe physical demands described here are representative of those that must be met to successfully perform the essential functions of this job.&nbsp; Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.\\r\\n\\r\\n&nbsp;\\r\\n\",\"responsibilities\":\"Job Summary: \\r\\n\\r\\nThe Procurement Specialist for our federally funded organization will play a pivotal role in ensuring that the organization procures goods and services in compliance with federal regulations and standards. The specialist will work closely with various departments to assess needs, manage vendor relationships, and execute contracts that align with organizational goals and federal guidelines.\\r\\n\\r\\nMajor Responsibilities/Activities: \\r\\n\\r\\nKey Responsibilities:\\r\\n\\r\\n\\r\\n\\tRegulatory Compliance: Ensure all procurement activities are conducted in accordance with federal, state, and organizational policies and regulations. Stay updated with changes in federal procurement standards and policies and ensure timely compliance within the organization.\\r\\n\\tVendor Management: Identify, evaluate, and select vendors based on the organization&#39;s requirements and federal guidelines. Maintain good vendor relationships and manage performance reviews to ensure quality and value.\\r\\n\\tProcurement Processes: Oversee the end-to-end procurement process, including requisition, tendering, negotiation, contracting, and purchase order issuance. Ensure transparency and fairness in all procurement processes.\\r\\n\\tBudgeting and Cost Management: Work closely with the finance department to ensure that procurement decisions are fiscally responsible and align with the organization&#39;s budget. Monitor contracts and procurement activities for cost-effectiveness and potential cost savings.\\r\\n\\tDocumentation and Reporting: Maintain accurate and comprehensive records of all procurement activities, contracts, and vendor evaluations. Prepare periodic procurement reports for senior management and relevant federal agencies.\\r\\n\\tTraining and Development: Train and guide staff members on federal procurement regulations and best practices. Attend workshops, seminars, and conferences related to federal procurement to stay updated and enhance professional growth.\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\n&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Procurement\\r\\n\\r\\n\\r\\n\\tEnsures compliance with all purchasing protocols including Financial Policies and Procedures, Federal and State purchasing guidelines, and grant specific purchasing requirements.\\r\\n\\tServes as Administrator/Trainer for Electronic Requisitioning software module.\\r\\n\\tIn response to departmental requests, may issue requisitions for purchases utilizing the agency&rsquo;s electronic requisition (eReq) system.\\r\\n\\tReviews/approves program/department eReqs above $2,000 for CFO and/or CEO approval.\\r\\n\\tIdentify and notify Programs/Departments and the CFO in determining when the next RFP/RFB cycles are for regular goods/services such but not limited to food, insurance brokers, audit, facility maintenance, etc. \\r\\n\\tAct as the liaison in the RFP/RFB process when working with the agency&rsquo;s Program/Department directors\\r\\n\\tEnsure compliance with required documentation during the RFP/RFB process including communication with potential bidders, letters of acceptance and declining letters.\\r\\n\\tWork closely with Program/Department directors in crafting text to ensure precise articulation of scope of work and other particulars depending on the type of solicitation/agreement.\\r\\n\\tGenerates and publishes Requests for Proposals (RFPs), Requests for Sealed Bids, or requests for contractor/vendor quotes.\\r\\n\\tPrepares Cost Comparison Analysis Sheet for and summarizes Score Sheets for the Contractor Selection Committee.\\r\\n\\tResponsible for maintaining current and accurate vendor/contractor data files for purchases above $2,000 (including but not limited to Form W-9, Liability Insurance and Workman&rsquo;s Comp certificates, signed contracts, board approvals, pricing comparisons, results of RFPs/RFBs/quotes and Davis Bacon reports.) utilizing the electronic data management system (Document Imaging). \\r\\n\\tResponsible for verifying vendor/contractor debarment status. \\r\\n\\tEnsure contract documents are complete and signed by appropriate parties \\r\\n\\tAddress Davis Bacon Act requirements as needed for construction contracts and routine sub-contractor projects\\r\\n\\tMonitor open service orders for compliance with Davis Bacon Act requirements.&nbsp; Communicate with contractors to obtain required documents where necessary. \\r\\n\\tMaintain up-to-date certificates of liability insurance and licenses for contractors/vendors as appropriate.\\r\\n\\tResponsible for identifying contractors/vendors to be utilized agency wide for office, maintenance (janitorial), other operational supplies; standard lists of items that may be purchased from these vendors will need to be developed, reviewed, and approved annually by Executive Leadership Team.\\r\\n\\tResponsible for researching, identifying, and recommending utilization of federal, state and/or local purchasing pools whenever feasible/possible and only if the cost savings will be realized from that arrangement.\\r\\n\\tReviews purchase card statements monthly to ensure authorization limits/documentation are not bypassed.\\r\\n\\tWork closely with the Accounting Associate 1&nbsp; (Accounts Payable/Receivable) to resolve any issues with purchase orders or release of encumbered expenses\\r\\n\\tPrepare or generate, review, and distribute weekly, monthly, quarterly and/or annual reports (including but not limited to information required for program/agency-wide monitoring reviews/audits) \\r\\n\\tReviews approved contractor/vendor list annually and issues the same to departments.\\r\\n\\tProduce, monitor, and distribute various reports in the eReq and electronic contracts database as required or necessary.&nbsp; Identify exceptions or items for follow up and communicate to CFO or others with a need to know. \\r\\n\\tPerforms monthly audit of prices for goods/services under long-term contract.\\r\\n\\tIn coordination with Programs/Departments, conducts contractor/vendor evaluation once a year before the end of the contract and/or after delivery of goods/services.\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nFixed Assets\\r\\n\\r\\n\\r\\n\\tMaintain fixed asset records.\\r\\n\\tGenerate, review, and update fixed asset reports as required.\\r\\n\\tCoordinate and conduct annual capital asset physical inventory.\\r\\n\\tCommunicate with departments to ensure assets are properly recorded and tagged. \\r\\n\\r\\n\\r\\nContracts\\r\\n\\r\\n\\r\\n\\tReview contract with Finance to ensure funds are in the organization&rsquo;s budget.\\r\\n\\tProvide the CEO with the contract for signature.\\r\\n\\tSave electronic and hard copy of the contract, and document in Excel. \\r\\n\\r\\n\",\"employmentType\":\"FULL_TIME\",\"hiringOrganization\":{\"@type\":\"Organization\",\"name\":\"ENRICHMENT SERVICES PROGRAM INCORPORATED\",\"logo\":\"https://www.paycomonline.net/v4/ats/web.php/application/style/logo?clientkey=10AF42A730BADA28304B2884D9DB1392\"},\"jobLocation\":{\"@type\":\"Place\",\"address\":{\"streetAddress\":\"2601 Cross Country Drive\",\"addressLocality\":\"Columbus\",\"addressRegion\":\"GA\",\"postalCode\":31906,\"addressCountry\":\"USA\"}},\"qualifications\":\"Minimum Requirements:\\r\\n\\r\\nEssential Mental Functions:\\r\\n\\r\\n\\r\\n\\tExcellent time management skills\\r\\n\\tOrganize, set priorities, and exercise sound judgment within established guidelines.\\r\\n\\tExcellent attention to details \\r\\n\\r\\n\\r\\n\\r\\n\\tAbility to maintain confidentiality.\\r\\n\\tAbility to utilize office equipment such as personal computer and associated software such as: Microsoft Word, Excel, and other payroll and financial accounting systems.\\r\\n\\r\\n\\r\\n\\r\\n\\tUnderstand, interpret, explain and apply state and federal laws, rules, regulations and policies and procedures applicable to assigned areas of responsibility.\\r\\n\\r\\n\\r\\n\\r\\n\\tReach sound decisions in accordance with laws, rules, regulations and policies and procedures.\\r\\n\\tAbility to solve practical problems and deal with a variety of work situations within the scope of the job.\\r\\n\\r\\n\\r\\n\\r\\n\\tMake calculations, tabulations and review accounting and related documents timely and accurately.\\r\\n\\tUnderstand and carry out written and oral instructions.\\r\\n\\tCommunicate clearly, concisely, and effectively both orally and in writing.\\r\\n\\tPrepare clear and accurate financial records, reports, and statements.\\r\\n\\tEstablish and maintain highly effective working relationships and teamwork with staff, customers, contractors/vendors, partners, and the general public.\\r\\n\\r\\n\\r\\n\\r\\n\\tAbility to perform detailed and complex tasks.\\r\\n\\tGather and analyze data and maintain records.\\r\\n\\tWork independently and use good judgment.\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nEssential Physical Functions: \\r\\n\\r\\nIncumbent is regularly required to walk, sit, use hands and fingers to handle or feel objects, tools or controls; reach with hands and arms; and talk and hear.&nbsp; Occasionally required to stand, climb, balance, and stoop, kneel, crouch or crawl.\\r\\n\\r\\nRegularly lift and/or move up to ten (10) pounds and frequently lift and/or move up to twenty five (25) pounds.&nbsp; Specific vision abilities required including close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.\\r\\n\\r\\nThe physical demands described here are representative of those that must be met to successfully perform the essential functions of this job.&nbsp; Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.\\r\\n\\r\\n&nbsp;\\r\\n\",\"experienceRequirements\":\"Minimum Requirements:\\r\\n\\r\\nEssential Mental Functions:\\r\\n\\r\\n\\r\\n\\tExcellent time management skills\\r\\n\\tOrganize, set priorities, and exercise sound judgment within established guidelines.\\r\\n\\tExcellent attention to details \\r\\n\\r\\n\\r\\n\\r\\n\\tAbility to maintain confidentiality.\\r\\n\\tAbility to utilize office equipment such as personal computer and associated software such as: Microsoft Word, Excel, and other payroll and financial accounting systems.\\r\\n\\r\\n\\r\\n\\r\\n\\tUnderstand, interpret, explain and apply state and federal laws, rules, regulations and policies and procedures applicable to assigned areas of responsibility.\\r\\n\\r\\n\\r\\n\\r\\n\\tReach sound decisions in accordance with laws, rules, regulations and policies and procedures.\\r\\n\\tAbility to solve practical problems and deal with a variety of work situations within the scope of the job.\\r\\n\\r\\n\\r\\n\\r\\n\\tMake calculations, tabulations and review accounting and related documents timely and accurately.\\r\\n\\tUnderstand and carry out written and oral instructions.\\r\\n\\tCommunicate clearly, concisely, and effectively both orally and in writing.\\r\\n\\tPrepare clear and accurate financial records, reports, and statements.\\r\\n\\tEstablish and maintain highly effective working relationships and teamwork with staff, customers, contractors/vendors, partners, and the general public.\\r\\n\\r\\n\\r\\n\\r\\n\\tAbility to perform detailed and complex tasks.\\r\\n\\tGather and analyze data and maintain records.\\r\\n\\tWork independently and use good judgment.\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nEssential Physical Functions: \\r\\n\\r\\nIncumbent is regularly required to walk, sit, use hands and fingers to handle or feel objects, tools or controls; reach with hands and arms; and talk and hear.&nbsp; Occasionally required to stand, climb, balance, and stoop, kneel, crouch or crawl.\\r\\n\\r\\nRegularly lift and/or move up to ten (10) pounds and frequently lift and/or move up to twenty five (25) pounds.&nbsp; Specific vision abilities required including close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.\\r\\n\\r\\nThe physical demands described here are representative of those that must be met to successfully perform the essential functions of this job.&nbsp; Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.\\r\\n\\r\\n&nbsp;\\r\\n\",\"industry\":\"Accounting\",\"validThrough\":\"2026-07-02\"}",
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    "qualifications": "<p><span style=\"font-family:'Times New Roman', serif;\"><strong>Minimum Requirements:</strong></span></p>\r\n\r\n<p><span style=\"font-family:Calibri, sans-serif;\"><strong><span style=\"font-family:'Times New Roman', serif;\">Essential Mental Functions:</span></strong></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Excellent time management skills</span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Organize, set priorities, and exercise sound judgment within established guidelines.</span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Excellent attention to details </span></span></li>\r\n</ul>\r\n\r\n<ul>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Ability to maintain confidentiality.</span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Ability to utilize office equipment such as personal computer and associated software such as: Microsoft Word, Excel, and other payroll and financial accounting systems.</span></span></li>\r\n</ul>\r\n\r\n<ul>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Understand, interpret, explain and apply state and federal laws, rules, regulations and policies and procedures applicable to assigned areas of responsibility.</span></span></li>\r\n</ul>\r\n\r\n<ul>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Reach sound decisions in accordance with laws, rules, regulations and policies and procedures.</span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Ability to solve practical problems and deal with a variety of work situations within the scope of the job.</span></span></li>\r\n</ul>\r\n\r\n<ul>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Make calculations, tabulations and review accounting and related documents timely and accurately.</span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Understand and carry out written and oral instructions.</span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Communicate clearly, concisely, and effectively both orally and in writing.</span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Prepare clear and accurate financial records, reports, and statements.</span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Establish and maintain highly effective working relationships and teamwork with staff, customers, contractors/vendors, partners, and the general public.</span></span></li>\r\n</ul>\r\n\r\n<ul>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Ability to perform detailed and complex tasks.</span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Gather and analyze data and maintain records.</span></span></li>\r\n\t<li><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Work independently and use good judgment.</span></span></li>\r\n</ul>\r\n\r\n<p>&nbsp;</p>\r\n\r\n<p><span style=\"font-family:Calibri, sans-serif;\"><strong><span style=\"font-family:'Times New Roman', serif;\">Essential Physical Functions:</span></strong> </span></p>\r\n\r\n<p><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Incumbent is regularly required to walk, sit, use hands and fingers to handle or feel objects, tools or controls; reach with hands and arms; and talk and hear.&nbsp; Occasionally required to stand, climb, balance, and stoop, kneel, crouch or crawl.</span></span></p>\r\n\r\n<p><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">Regularly lift and/or move up to ten (10) pounds and frequently lift and/or move up to twenty five (25) pounds.&nbsp; Specific vision abilities required including close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.</span></span></p>\r\n\r\n<p><span style=\"font-family:Calibri, sans-serif;\"><span style=\"font-family:'Times New Roman', serif;\">The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job.&nbsp; Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.</span></span></p>\r\n\r\n<p>&nbsp;</p>\r\n",
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    "jobId": 525372,
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    "jobTitle": "Specialist - Procurement",
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    "locations": "Agency - Columbus, GA 31906",
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    "description": "Job Summary: \r\n\r\nThe Procurement Specialist for our federally funded organization will play a pivotal role in ensuring that the organization procures ...",
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