Executive Assistant, Care & Support Division

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    "requisitionDescription": "\n    <link href=\"https://static.workforcenow.adp.com/mas/mdf-components/22.23.21/styles/froala_editor.pkgd.min.css\" rel=\"stylesheet\" type=\"text/css\" />\n    <link href=\"https://static.workforcenow.adp.com/mas/mdf-components/22.23.21/styles/froala_style.min.css\" rel=\"stylesheet\" type=\"text/css\" />\n\n    <div class=\"fr-view\">\n      <p><span style=\"font-size: 18px; font-family: Arial, sans-serif; color: rgb(65, 65, 65);\"><strong>Position Summary:</strong></span></p><p style='margin-right:0in;margin-left:0in;font-size:15px;font-family:\"Calibri\",sans-serif;margin-top:0in;margin-bottom:11.25pt;line-height:normal;background:white;'><span style=\"font-size: 18px; font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">The Executive Assistant will coordinate and assist with the planning, management, and daily operations of the Care and Support division under the direction of the Chief Program Officer. This position requires a high-level of interpersonal communication, analytical, and organizational skills, with the ability to undertake multiple projects simultaneously.&nbsp;</span></p><p style='margin-right:0in;margin-left:0in;font-size:15px;font-family:\"Calibri\",sans-serif;margin-top:0in;margin-bottom:11.25pt;line-height:normal;background:white;'><span style=\"font-size: 18px; font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">This position is based at the Home Office in downtown Chicago, Illinois and reports to the Chief Program Officer.&nbsp;</span></p><p style='margin-right:0in;margin-left:0in;font-size:15px;font-family:\"Calibri\",sans-serif;margin-top:0in;margin-bottom:11.25pt;line-height:normal;background:white;'><span style=\"font-size: 18px;\"><strong><span style=\"font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Responsibilities:</span></strong></span></p><p style='margin-right:0in;margin-left:0in;font-size:15px;font-family:\"Calibri\",sans-serif;margin-top:0in;margin-bottom:11.25pt;line-height:normal;background:white;'><span style=\"font-size: 18px; font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Essential functions and responsibilities include, but are not limited to:</span></p><ul style=\"list-style-type: disc;margin-left:undefined;\"><li style=\"font-size: 18px;\"><span style=\"font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Maintains calendars and coordinates travel for Chief Program Officer and other Care and Support staff, including all associated logistics and coordination with on-site teams; reviews expense reports for compliance with travel policy and processes in a timely fashion.&nbsp;</span></li><li style=\"font-size: 18px;\"><span style=\"font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Manages logistics of on- and off-site meetings, webinars and teleconferences and assists Care and Support staff with management and execution of internal meetings.</span></li><li style=\"font-size: 18px;\"><span style=\"font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Maintains accurate and timely financial records for Care and Support staff, including processing and following up invoices for payment, reviewing and submitting reimbursement forms, as directed by director(s), supports preparation of monthly financial reports, and manages reconciliation for staff monthly expenses accounting and reporting.</span></li><li style=\"font-size: 18px;\"><span style=\"font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Supports coordination of contract management for Care and Support staff and assists with the maintenance of the Conflict of Interest Disclosures for advisory boards.&nbsp;</span></li><li style=\"font-size: 18px;\"><span style=\"font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Maintains monthly reports for department budget, forecast and expenses.&nbsp;</span></li><li style=\"font-size: 18px;\"><span style=\"font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Coordinates with other departments and divisions as required.</span></li><li style=\"font-size: 18px;\"><span style=\"font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Travels to and/or attends related meetings as needed for logistical support.</span></li><li style=\"font-size: 18px;\"><span style=\"font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Prepares and compiles PowerPoint presentations and other documents/materials for the Chief Program Officer.</span></li><li style=\"font-size: 18px;\"><span style=\"font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Serves as the technological liaison between the IT department, Office Support Team, outside vendors and department.</span></li><li style=\"font-size: 18px;\"><span style=\"font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Recommends improvements to systematic processes.</span></li><li style=\"font-size: 18px;\"><span style=\"font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Performs additional duties as needed.</span></li></ul><p style='margin-right:0in;margin-left:0in;font-size:15px;font-family:\"Calibri\",sans-serif;margin-top:0in;margin-bottom:11.25pt;line-height:normal;background:white;'><span style=\"font-size: 18px;\"><strong><span style=\"font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Qualifications &nbsp;</span></strong></span></p><ul style=\"list-style-type: disc;margin-left:undefined;\"><li style=\"font-size: 18px;\"><span style=\"font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Bachelor&rsquo;s degree preferred or equivalent combination of education and work&ndash;related experience&nbsp;</span></li><li style=\"font-size: 18px;\"><span style=\"font-family: Arial, sans-serif;\">5 years of&nbsp;</span><span style=\"color: initial;\">experience supporting an executive or team</span></li></ul><p style='margin-right:0in;margin-left:0in;font-size:15px;font-family:\"Calibri\",sans-serif;margin-top:0in;margin-bottom:10.0pt;line-height:normal;'><span style=\"font-size: 18px;\"><strong><span style=\"font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Knowledge, Skills and Abilities&nbsp;</span></strong></span></p><ul style=\"list-style-type: disc;margin-left:undefined;\"><li style=\"font-size: 18px;\"><span style=\"font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Demonstrated multi-tasking, problem-solving, and prioritization skills to handle multiple projects simultaneously while adapting to changing needs and schedules in a fast-paced environment&nbsp;</span></li><li style=\"font-size: 18px;\"><span style=\"font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Ability to develop and maintain relationships with internal and external constituencies and communicate with people at all levels of the Association&nbsp;</span></li><li style=\"font-size: 18px;\"><span style=\"font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Excellent verbal, written, and organizational skills to communicate in person and using phone or email&nbsp;</span></li><li style=\"font-size: 18px;\"><span style=\"font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Proficient with Microsoft Office Suite (e.g. Excel, Word, PowerPoint), Google suite and Google mail systems with the ability learn new software quickly</span></li><li style=\"font-size: 18px;\"><span style=\"font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Ability to help plan projects and meet deadlines&nbsp;</span></li><li style=\"font-size: 18px;\"><span style=\"font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Must be detail-oriented and able to review documents for content. Experience in care/support and/or diversity, equity and inclusion material is preferred</span></li><li style=\"font-size: 18px;\"><span style=\"font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Must be able to type 50 WPM&nbsp;</span></li><li style=\"font-size: 18px;\"><span style=\"font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Must be able to develop and maintain a variety of databases and reporting mechanisms&nbsp;</span></li><li style=\"font-size: 18px;\"><span style=\"font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Ability to understand scientific terms related to Alzheimer&rsquo;s disease and other related dementia&nbsp;</span></li><li style=\"font-size: 18px;\"><span style=\"font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Experience with coordinating departmental budgets and perform mathematical calculations as needed&nbsp;</span></li><li style=\"font-size: 18px;\"><span style=\"font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Possess the ability to lift up to 25lbs&nbsp;</span></li></ul><span style=\"font-size: 18px; font-family: Arial, sans-serif; color: rgb(65, 65, 65);\"><br></span><span style=\"font-size: 18px; font-family: Arial, sans-serif; color: rgb(65, 65, 65);\"><br></span><span style=\"font-size: 18px;\"><strong><span style=\"font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Title:&nbsp;</span></strong></span><span style=\"font-size: 18px; font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Executive Assistant to Care &amp; Support Division</span><p style='margin-right:0in;margin-left:0in;font-size:15px;font-family:\"Calibri\",sans-serif;margin-top:0in;margin-bottom:11.25pt;line-height:normal;background:white;'><span style=\"font-size: 18px;\"><strong><span style=\"font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Location: &nbsp;</span></strong></span><span style=\"font-size: 18px; font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Chicago, IL (Hybrid)</span></p><p style='margin-right:0in;margin-left:0in;font-size:15px;font-family:\"Calibri\",sans-serif;margin-top:0in;margin-bottom:11.25pt;line-height:normal;background:white;'><span style=\"font-size: 18px;\"><strong><span style=\"font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Work Hours:</span></strong></span><span style=\"font-size: 18px; font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">&nbsp;Full-time (based on 37.5 hour work week)</span></p><p style='margin-right:0in;margin-left:0in;font-size:15px;font-family:\"Calibri\",sans-serif;margin-top:0in;margin-bottom:11.25pt;line-height:normal;background:white;'><span style=\"font-size: 18px;\"><strong><span style=\"font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Reports To:&nbsp;</span></strong></span><span style=\"font-size: 18px; font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Chief Programs Officer</span></p><p style='margin-right:0in;margin-left:0in;font-size:15px;font-family:\"Calibri\",sans-serif;margin-top:0in;margin-bottom:11.25pt;line-height:normal;background:white;'><span style=\"font-size: 18px;\"><strong><span style=\"font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Grade:</span></strong></span><span style=\"font-size: 18px; font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">&nbsp;6</span></p><p style='margin-right:0in;margin-left:0in;font-size:15px;font-family:\"Calibri\",sans-serif;margin-top:0in;margin-bottom:11.25pt;line-height:normal;background:white;'><br></p><p style='margin-right:0in;margin-left:0in;font-size:15px;font-family:\"Calibri\",sans-serif;margin-top:0in;margin-bottom:11.25pt;line-height:normal;background:white;'><span style=\"font-size: 18px; font-family: Arial, sans-serif; color: rgb(65, 65, 65);\"><strong>Who We Are:</strong></span></p><p style='margin-right:0in;margin-left:0in;font-size:15px;font-family:\"Calibri\",sans-serif;margin-top:0in;margin-bottom:11.25pt;line-height:normal;background:white;'><span style=\"font-size: 18px; font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">The Alzheimer&rsquo;s Association is the leading voluntary health organization in Alzheimer&rsquo;s care, support and research. <strong><em>Our mission is to&nbsp;lead&nbsp;the way to end Alzheimer&#39;s and all other dementia - by accelerating global research, driving risk reduction and early detection, and maximizing quality care and support.</em></strong></span></p><p style='margin-right:0in;margin-left:0in;font-size:15px;font-family:\"Calibri\",sans-serif;margin-top:0in;margin-bottom:11.25pt;line-height:normal;background:white;'><span style=\"font-size: 18px; font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">At the Alzheimer&rsquo;s Association, our employees are at the core of all we do. Our network of more than 1,900 employees across the United States makes a difference each and every day for those impacted by Alzheimer&rsquo;s and those at risk for the disease.</span></p><p style='margin-right:0in;margin-left:0in;font-size:15px;font-family:\"Calibri\",sans-serif;margin-top:0in;margin-bottom:11.25pt;line-height:normal;background:white;'><span style=\"font-size: 18px; font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">We warmly invite qualified applicants to consider this opportunity to make a life changing impact on the millions living with Alzheimer&rsquo;s, their caregivers and those that may be diagnosed with the disease in the future. &nbsp;Read on to learn more about the role, then visit our website www.alz.org to find out more about who we are and why we&#39;ve been recognized as a Best Place to Work the last 12 years in a row. &nbsp;</span></p><span style=\"font-size: 18px; font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">&nbsp;</span><p style='margin-right:0in;margin-left:0in;font-size:15px;font-family:\"Calibri\",sans-serif;margin-top:0in;margin-bottom:11.25pt;line-height:normal;background:white;'><span style=\"font-size: 18px; font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Employees working 24 hours/week or more are eligible for a comprehensive benefits package, including medical, dental, vision, flex accounts, short and long-term disability, life insurance, tuition reimbursement, five weeks PTO and ten paid holidays, as well as an annual Cultural &amp; Heritage Day and Volunteer Day of their choosing. They are also eligible for our gold standard 401(k) retirement plan and up to six weeks Paid Family Leave annually.&nbsp;</span></p><p style='margin-right:0in;margin-left:0in;font-size:15px;font-family:\"Calibri\",sans-serif;margin-top:0in;margin-bottom:11.25pt;line-height:normal;background:white;'><span style=\"font-size: 18px; font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">Full time employees (37.5 hours/week), will enjoy all of the above plus an annual School Visitation Day and an Elder Care Facility Day of their choosing.</span></p><p style='margin-right:0in;margin-left:0in;font-size:15px;font-family:\"Calibri\",sans-serif;margin-top:0in;margin-bottom:11.25pt;line-height:normal;background:white;'><span style=\"font-size: 18px;\"><em><span style=\"font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">The Alzheimer&rsquo;s Association is committed to diversity, equity and inclusion in the workplace and provides consideration for an employment relationship without regard to race, color, religion, sex, sexual orientation, gender expression, gender identity, genetic predisposition, national origin, ethnicity, disability, veteran status,&nbsp;or</span></em></span><span style=\"font-size: 18px; font-family: Arial, sans-serif; color: rgb(65, 65, 65);\">&nbsp;<em>any other characteristic protected by federal, state or local law.</em></span></p><p style='margin-right:0in;margin-left:0in;font-size:15px;font-family:\"Calibri\",sans-serif;margin-top:0in;margin-bottom:11.25pt;line-height:115%;background:white;'><span style=\"font-size: 18px;\">&nbsp;</span></p><p></p>\n    </div>\n  \n",
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