Administrative Assistant-SHS

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    "description": "<p><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:#000000\">The SHS Administrative Assistant supports the operations and function of the School of Health Sciences. More specifically, the position will support the office of the Dean for Health Sciences.&nbsp;</span></span></p>\n\n<p><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:#000000\">Duties and Responsibilities:</span></span></p>\n\n<ul>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:#000000\">Comply with all rules, policies, and procedures as established by Emory &amp; Henry University and the School of Health Sciences;</span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:#000000\">Work efficiently and effectively in the use of standard office equipment and/or practices, including but not limited to: copier, phone system, general computer software (Word, Excel, Adobe Acrobat. Google, etc.) and University specific software;&nbsp;</span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:#000000\">Assist with management of SHS Budgets, including entry and tracking of invoices in the University&rsquo;s Financial Management System;</span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:#000000\">Prepare agendas, make travel arrangements, and maintain calendars for the Interim Dean of Health Sciences;</span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:#000000\">Identify opportunities for cost savings, better efficiency, or other improvements; recommend and implement policy or process changes as appropriate;&nbsp;</span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:#000000\">Screen incoming calls and correspondence and respond independently when possible;</span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:#000000\">Facilitate the scheduling of events or conferences held on the Health Science Campus;</span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:#000000\">Direct preparation of records, such as agendas, notices, minutes, and resolutions for SHS meetings;</span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:#000000\">Prepare confidential correspondence, reports, and other documents;</span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:#000000\">Operate personal computer and software, including the ability to create and manage databases, spreadsheets, tables, digital signage, and external report formats;&nbsp;</span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:#000000\">Monitor and insure the appropriate use of photocopy and fax machines;</span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:#000000\">Serve as the point of contact for reporting building and/or campus maintenance and repair needs to the Facilities and Housekeeping departments;&nbsp;</span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:#000000\">Input and manage the card swipe building access data for faculty, staff, and students;</span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:#000000\">Maintain office supplies that are necessary for the Dean&rsquo;s Office;&nbsp;</span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:#000000\">Maintain a professional work environment;&nbsp;</span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:#000000\">Perform other duties as assigned.&nbsp;</span></span></li>\n</ul>\n\n<p>Required Education and Experience</p>\n\n<ul>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:#000000\">Associates degree and related work experience preferred;</span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:#000000\">Previous experience working in a professional office or educational setting preferred;</span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:#000000\">Excellent written and verbal communication skills;</span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:#000000\">Excellent organizational skills and attention to detail;</span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:#000000\">Excellent time management skills with a proven ability to meet deadlines;</span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:#000000\">Ability to maintain confidentiality;</span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:#000000\">Ability to function independently in a fast-paced, occasionally stressful environment;&nbsp;</span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:#000000\">Proficient with Microsoft Office Suite, Google, and Adobe Acrobat.&nbsp;</span></span></li>\n</ul>\n\n<p>Working and Environment Conditions:</p>\n\n<ul>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:#000000\">The work environment characteristics for this position are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position has no specific working conditions; the work environment is typical of that of a small college with a focus on health science education. Occasional evening and weekend work is required (e.g. commencement).&nbsp;</span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:#000000\">The physical demands for this position are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position involves prolonged periods sitting at a desk and working a computer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires minor lifting activities related to the management of office supplies.&nbsp;</span></span></li>\n</ul>\n\n<p>Supervisory Responsibility:</p>\n\n<ul>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:#000000\">This job typically has no supervisory responsibilities</span></span></li>\n</ul>\n",
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