Administrative Assistant

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    "description": "<p><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\"><strong><u>Position Purpose:</u> </strong></span></span></span></p>\n\n<p><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\"><strong> </strong></span></span></span></p>\n\n<p style=\"margin-left:1px;\"><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\">The Administrative Assistant provides administrative services in support of the various SEIU LOCAL 2015 Departments, membership and staff to accomplish the organizational goals. The position may be located in offices across the state and would primarily report to the Regional or Department Director  </span></span></span></p>\n\n<p><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\"> </span></span></span></p>\n\n<p><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\"><strong><u>Duties and Responsibilities:</u>   </strong></span></span></span></p>\n\n<p><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\"><strong> </strong></span></span></span></p>\n\n<p style=\"margin-left:1px;\"><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\">Any one position may not include all of the specific duties and responsibilities listed. Examples provide a general summary of the work required and should not be treated as a total and complete list of expected duties to be performed by employees in the classification.  </span></span></span></p>\n\n<p><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\"> </span></span></span></p>\n\n<p style=\"margin-left:1px;\"><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\">Provide and coordinate administrative support to the assigned departments and respective personnel by:  </span></span></span></p>\n\n<p><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\"> </span></span></span></p>\n\n<ol>\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\">Creating and or maintaining various data systems for tracking and monitoring staff compliance with department and Union programs such as COPE and membership drive, petition drives, and membership mobilization.  </span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\">Ensure staff compliance with administrative requirements such as Activity reports, attendance records and expense reports filings.  </span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\">Prepares materials, including urgent correspondence, letters, fliers, forms, announcements and coordinates mailing for the Regional or Department Manager  </span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\">Establish and maintain hard copy and/or electronic filing system  </span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\">Processing mail and phone calls for the Regional or Department Manager  </span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\">Works on special projects as assigned by immediate supervisor  </span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\">Maintains Regional or Department Manager’s calendar and coordinating travel arrangements  </span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\">Creates spreadsheets, updates and maintains Member Strength databases which includes entering of membership cards, entering COPE cards, activities reporting, organizing lists, stewards and leadership lists, grievance lists, and may include employer lists.  </span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\">Attends and participates at Regional meetings, assisting in room prep, agenda preparation, typing and distributing minutes, and executes follow up work from meetings.  </span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\">Conducts inventory and request office supplies consistent with approval policy  </span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\">Assists in the implementation and coordination of other local wide events  </span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\">Process member requests and complaints (telephone and walk-in) and refers to appropriate staff for resolution  </span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\">Process Beck Notices to include all communications with members and legal.  </span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\">Interact courteously and tactfully with managers, co-workers, members, vendors or associates  </span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\">Perform other duties as required to support the department and mission of the organization.  </span></span></span></li>\n</ol>",
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