Acquisitions Specialist

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    "description": "<p><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:13.65pt\"><strong>PURPOSE OF THIS POSITION:</strong> </span></span></span></p>\r\n\r\n<p><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\"><span style=\"line-height:13.65pt\">The Acquisitions Specialist (AS) is responsible for the accurate and timely purchase and receipt of Library materials and equipment and the maintenance and monitoring of the Library budget information. The AS serves as the primary contact for various vendor representatives. Additionally, the AS provides a variety of administrative support duties including preparing confidential material, scheduling meetings, maintaining records and files, and other similar duties.</span></span></span></p>\r\n\r\n<p style=\"margin-top:3px\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\"><strong>ESSENTIAL DUTIES:</strong><br />\r\nPlease list in order of importance, with the first duty being the most important.</span></span></p>\r\n\r\n<ol>\r\n\t<li style=\"margin-top: 3px;\">\r\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Maintains Library budget information in III Acquisitions module; reconciles Library budget with University system on a monthly basis; researches any discrepancies and notifies the Associate Director if unable to resolve.</span></span></p>\r\n\t</li>\r\n\t<li style=\"margin-top: 3px;\">\r\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Orders new acquisitions and all Library supplies. Maintains Library serials and database subscriptions.</span></span></p>\r\n\t</li>\r\n\t<li style=\"margin-top: 3px;\">\r\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Makes budget transfers in University system; adjusts budget lines in III Acquisitions module. Performs Fiscal Year Close in III; enters new budget information</span></span></p>\r\n\t</li>\r\n\t<li style=\"margin-top: 3px;\">\r\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Meets with vendors and assists with negotiating contracts.</span></span></p>\r\n\t</li>\r\n\t<li style=\"margin-top: 3px;\">\r\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Maintains Library Purchasing Card receipts; reconciles with the monthly Credit Card Report.</span></span></p>\r\n\t</li>\r\n\t<li style=\"margin-top: 3px;\">\r\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Participates in budget meetings with the Associate Director and Associate Dean for Library and Information Resources.</span></span></p>\r\n\t</li>\r\n\t<li style=\"margin-top: 3px;\">\r\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Provides administrative support and maintains confidential files for the Associate Dean for Library and Information Resources.</span></span></p>\r\n\t</li>\r\n\t<li style=\"margin-top: 3px;\">\r\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Drafts official Library correspondence for Associate Dean for Library and Information Resources.</span></span></p>\r\n\t</li>\r\n\t<li style=\"margin-top: 3px;\">\r\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Assists in compilation of ABA annual statistics.</span></span></p>\r\n\t</li>\r\n\t<li style=\"margin-top: 3px;\">\r\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Initiates Library work tickets and follows up on outstanding tickets.</span></span></p>\r\n\t</li>\r\n\t<li style=\"margin-top: 3px;\">\r\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Researches problems related to orders, invoices, claims, missing materials, and IP address issues; contacts appropriate vendors for resolution.</span></span></p>\r\n\t</li>\r\n\t<li style=\"margin-top: 3px;\">\r\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Ensures all invoices are inputted in III Acquisitions module; processes invoices for payment either directly through the vendor or by sending to the Procurement Department.</span></span></p>\r\n\t</li>\r\n\t<li style=\"margin-top: 3px;\">\r\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Handles major Library projects, such as those involving complex cancellation issues; follows through with other staff to ensure all necessary steps are completed.</span></span></p>\r\n\t</li>\r\n\t<li style=\"margin-top: 3px;\">\r\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Coordinates retrieval of new faculty scholarship and arranges displays of new scholarship.</span></span></p>\r\n\t</li>\r\n\t<li style=\"margin-top: 3px;\">\r\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Maintains Library service contracts for all Library equipment.</span></span></p>\r\n\t</li>\r\n\t<li style=\"margin-top: 3px;\">\r\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Prepares and tracks purchase orders for Library products and equipment.</span></span></p>\r\n\t</li>\r\n\t<li style=\"margin-top: 3px;\">\r\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Monitors Librarian review process; prepares materials for distribution to Cataloging Department.</span></span></p>\r\n\t</li>\r\n\t<li style=\"margin-top: 3px;\">\r\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Prepares Fund Activity Report. Compiles statistics related to the order, cancellation, and return of materials.</span></span></p>\r\n\t</li>\r\n\t<li style=\"margin-top: 3px;\">\r\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Maintains the Library&#39;s database subscriptions spreadsheet and license agreements; contacts vendors with database access issues; notifies vendor of IP changes.</span></span></p>\r\n\t</li>\r\n\t<li style=\"margin-top: 3px;\">\r\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Acts as Accounts Receivable for the Library. Receives all incoming funds and deposits funds in appropriate Library account.</span></span></p>\r\n\t</li>\r\n\t<li style=\"margin-top: 3px;\">\r\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Prepares material returns.&nbsp; </span></span></p>\r\n\t</li>\r\n</ol>\r\n\r\n<p style=\"margin-top:3px\">&nbsp;</p>\r\n\r\n<p style=\"margin-top:3px\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\"><strong>MARGINAL DUTIES: </strong></span></span></p>\r\n\r\n<ol>\r\n\t<li style=\"margin-top: 3px;\">\r\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Assigns work to student employees.</span></span></p>\r\n\t</li>\r\n\t<li style=\"margin-top: 3px;\">\r\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Assists in other areas of the Library as needed.</span></span></p>\r\n\t</li>\r\n\t<li style=\"margin-top: 3px;\">\r\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Creates and designs forms, form letters, and documents for the Library.</span></span></p>\r\n\t</li>\r\n\t<li style=\"margin-top: 3px;\">\r\n\t<p><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:14px;\">Performs other duties as assigned.&nbsp; </span></span></p>\r\n\t</li>\r\n</ol>\r\n",
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Hand dexterity to type, use computer keyboard, open boxes of various sizes, file microfiche into paper sleeves and in cabinet drawers, and shelve material of various sizes..\\r\\n\\r\\n\\r\\nHOURS: \\r\\n\\r\\nNormal business hours, Monday-Friday.\\r\\n\\r\\nWestern New England University is committed to enhancing diversity, equity, inclusion and belonging by acknowledging and embracing diversity of thought, opinion, and approach with colleagues regardless of background, culture, and organizational level. WNE encourages diversity in our job applicants to ensure the best culture and work outcomes.\\r\\n\",\"responsibilities\":\"PURPOSE OF THIS POSITION: \\r\\n\\r\\nThe Acquisitions Specialist (AS) is responsible for the accurate and timely purchase and receipt of Library materials and equipment and the maintenance and monitoring of the Library budget information. The AS serves as the primary contact for various vendor representatives. 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Strong communication and interpersonal skills. Must be flexible and able to prioritize.&nbsp; Ability to handle confidential information, i.e., budget and personnel information. Knowledge of accounting/ bookkeeping procedures is preferred. Experience with automated Library systems is preferred.&nbsp;&nbsp; &nbsp;\\r\\n\\r\\n\\r\\nQUALIFICATION STANDARDS:Some college preferred. Prior Library experience preferred. Prior accounting/bookkeeping experience preferred. No special license is required.\\r\\n\\r\\nERGONOMIC REQUIREMENTS:&nbsp;\\r\\nRequires full range of normal body motion to include standing, walking, and sitting, bending, stooping, squatting, reaching, balancing and keyboarding. Corrected vision and hearing to normal ranges. The ability to reason and speak intelligibly, and to handle heavy public contact in person, by telephone, and online. Occasionally lifts up to 30 pounds, carries up to 30 pounds, and pushes book trucks weighing up to 75 pounds. Hand dexterity to type, use computer keyboard, open boxes of various sizes, file microfiche into paper sleeves and in cabinet drawers, and shelve material of various sizes..\\r\\n\\r\\n\\r\\nHOURS: \\r\\n\\r\\nNormal business hours, Monday-Friday.\\r\\n\\r\\nWestern New England University is committed to enhancing diversity, equity, inclusion and belonging by acknowledging and embracing diversity of thought, opinion, and approach with colleagues regardless of background, culture, and organizational level. WNE encourages diversity in our job applicants to ensure the best culture and work outcomes.\\r\\n\",\"experienceRequirements\":\"REQUIRED KNOWLEDGE, SKILL AND ABILITIES:&nbsp;Strong analytical and problem-solving skills, particularly regarding accounting matters. Strong communication and interpersonal skills. Must be flexible and able to prioritize.&nbsp; Ability to handle confidential information, i.e., budget and personnel information. Knowledge of accounting/ bookkeeping procedures is preferred. Experience with automated Library systems is preferred.&nbsp;&nbsp; &nbsp;\\r\\n\\r\\n\\r\\nQUALIFICATION STANDARDS:Some college preferred. Prior Library experience preferred. Prior accounting/bookkeeping experience preferred. No special license is required.\\r\\n\\r\\nERGONOMIC REQUIREMENTS:&nbsp;\\r\\nRequires full range of normal body motion to include standing, walking, and sitting, bending, stooping, squatting, reaching, balancing and keyboarding. Corrected vision and hearing to normal ranges. The ability to reason and speak intelligibly, and to handle heavy public contact in person, by telephone, and online. Occasionally lifts up to 30 pounds, carries up to 30 pounds, and pushes book trucks weighing up to 75 pounds. 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