Executive Assistant

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  "name": "Executive Assistant",
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          "text": "<p>We’re seeking a highly skilled, proactive Executive Assistant to support Dr. Bill Dorfman and Century City Aesthetic Dentistry. If you thrive in a dynamic environment, anticipate needs before they arise, and excel at keeping complex operations running smoothly, we want to hear from you.</p><p>As an Executive Assistant, you will serve as a trusted partner, ensuring priorities are managed, communication flows seamlessly, and key initiatives stay on track. You’ll handle a wide range of responsibilities from calendar and travel management to event coordination, invoicing oversight, and executive communications.</p><p><br>\nYour work will directly support high‑visibility projects, public appearances, and organizational operations, making you an essential member of our leadership support team.</p><p>Compensation Range: $75,000 - $80,000 annually based on experience&#xa0;</p><p>Daily Operations</p><ul><li><p>Manage and optimize executive calendars, including scheduling meetings, appointments, public appearances, and speaking engagements</p></li><li><p>Prepare meeting materials, presentations, agendas, and follow‑up documentation</p></li><li><p>Serve as the primary liaison between executive and internal/external stakeholders</p></li><li><p>Handle daily administrative duties: correspondence, filing, data entry, and document management</p></li><li><p>Coordinate complex domestic and international travel (flights, hotels, ground transport, itineraries)</p></li><li><p>Monitor, prioritize, and respond to emails, messages, and calls on behalf of the executive</p></li><li><p>Track deadlines, action items, and ensure timely task completion</p></li><li><p>Support expense tracking, reimbursements, and basic budget monitoring</p></li></ul><p>&#xa0;</p><p>Cross-Functional &amp; Special Projects</p><ul><li><p>Participate in relevant Zoom calls, including all publicist‑related meetings</p></li><li><p>Collaborate with our social media team to maximize event visibility and effectiveness</p></li><li><p>Organize company meetings, events, and off‑site activities</p></li><li><p>Oversee payment processing, track outstanding invoices, and coordinate with our accounting firm on approvals and reporting</p></li><li><p>Identify and implement opportunities to enhance efficiency and improve processes</p></li></ul><p>&#xa0;</p><p>Other duties assigned as needed to support the executive and team.</p><p>&#xa0;</p><p>Required Qualifications</p><ul><li><p>Proven experience as an Executive Assistant, Administrative Assistant, or similar support role</p></li><li><p>Exceptional organizational and time‑management skills with the ability to juggle multiple priorities</p></li><li><p>Excellent written and verbal communication skills</p></li><li><p>Proficiency in Microsoft Office, Google Workspace, and calendar/scheduling tools</p></li><li><p>Experience coordinating complex travel logistics</p></li><li><p>Strong attention to detail and problem‑solving abilities</p></li><li><p>Ability to work independently and anticipate executive needs</p></li><li><p>Highly professional and dependable</p></li><li><p>Proactive with a strong solution‑oriented mindset</p></li><li><p>Flexible, adaptable, and comfortable in a fast‑paced environment</p></li></ul>",
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