Home › Companies › Ecsr Fa Us2 Oraclecloud Com CX 1 › Administrative Assistant (Non-Exempt)
Administrative Assistant (Non-Exempt)
Ecsr Fa Us2 Oraclecloud Com CX 1 · Nashville, TN, United States · On Site · Active · Oracle Recruiting Cloud / Fusion HCM
Job facts
| Field | Value |
|---|---|
| Company | Ecsr Fa Us2 Oraclecloud Com CX 1 |
| Title | Administrative Assistant (Non-Exempt) |
| Normalized title | - |
| Department / team | University Operations |
| Location | Nashville, TN, United States |
| Work model | On Site |
| Employment type | Full Time |
| Salary | - |
| Status | active |
| ATS provider | Oracle Recruiting Cloud / Fusion HCM |
| Posted / first seen | 2026-06-18 / 2026-06-19 |
| Changed / last seen | 2026-06-19 / 2026-06-19 |
Related slices
| Page | What it contains | Open |
|---|---|---|
| Company jobs | Active postings from Ecsr Fa Us2 Oraclecloud Com CX 1. | Open |
| Company breakdowns | Role, location, ATS, and work model facets for this company. | Open |
| ATS provider jobs | Active postings observed through Oracle Recruiting Cloud / Fusion HCM. | Open |
| Provider filtered search | The same provider as a filtered job collection. | Open |
| City jobs | Active postings in Nashville. | Open |
| Department jobs | Active postings in University Operations. | Open |
| Work model jobs | Active On Site postings. | Open |
| Lifecycle events | Open, update, close, and reopen events for this posting. | Open |
| Original posting | Canonical source or apply URL captured from the ATS. | Open |
Linked records
| Company | Ecsr Fa Us2 Oraclecloud Com CX 1 |
| Source | 3664dde8-6061-4d3c-9a7b-1d7a789d2753 |
| ATS provider | Oracle Recruiting Cloud / Fusion HCM |
Description
Description
Job Description The individual will perform a variety of support services including coordinating travel and itineraries for guest speakers and visitors, creating seminar announcements, reconciling expenses and reimbursements, updating
departmental website and social media content, supporting department meetings and special events,
purchasing supplies and processing purchase orders, overseeing conference room scheduling, assisting
with facilities and key requests, and providing general support for faculty, leadership, and departmental
research activities.
About the Work Unit:
The Department of Pharmacology is one of the most distinguished Pharmacology departments in the country. Research interests include five major areas: signal transduction mechanisms, neuronal communication and synaptic signaling, bioactive lipid metabolism, molecular basis of neuropsychiatric disorders, and cancer biology. Molecules under investigation include G- protein coupled receptors (rhodopsin, adrenergic, serotonin and receptors), heterotrimeric G- proteins, ion channels, transporters, and regulatory proteins such as arrestins, protein kinases and protein phosphatases.
Key Functions and Expected Performance:
Support for seminars – includes Visiting Guest Seminars, Faculty Candidate Seminars, Secondary Appointment Seminars, Special Faculty Seminars and Chalk Talks, Graduate Student Association annual invited speaker, Department Retreat, and special symposiums
Contact Speaker
Arrange hotel and travel logistics
Establish and finalize visitor’s itinerary, including dinner(s) and lunch(es)
Create and distribute Seminar announcements
Reconcile expenses and reimbursement of travel expenses and speaker fees
Greets all visitors in office and shows around the department.
Acts as host with guest speakers and department visitors for all major programs and events.
Update content of department website calendar & personnel content.
Updates department social media platforms.
Updates digital signage.
Assists with logistics and event planning for department celebrations and special events. This includes purchase of alcoholic beverages and decorations and hands-on in every aspect of the event process – setup, teardown and cleanup. Places work orders with VUMC FM and VU Plant Ops as necessary.
Assists with key requests and distribution.
Purchase supplies and equipment as needed for the department, reconcile expenses and initiate check requests.
Submit Purchase Order requisitions as needed via Oracle platform.
Communicates routinely (on a daily to weekly basis) with leadership.
Oversees calendar scheduling requests for conference rooms.
Acts as host with guest speakers and department visitors for all major programs and events.
Assists with department meetings.
Support faculty recruitment efforts to include position advertisement, travel logistics and accommodations, and visit agenda/itinerary. Support research efforts as needed.
Education and Certifications:
A Bachelor’s degree in either a science-based discipline or administration from an accredited institution of higher education is required .
Experience and Skills:
At least two years of related experience working in a scientific lab is preferred.
Proficient in Excel.
Highly motivated.
Experience working in a team-based organization is preferred.
Ability to clearly communicate ideas and concerns is preferred.
Takes ownership and complete miscellaneous tasks identified in real-time.
Company
At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville , Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.
We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.
Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.
Full job record
| Job ID | d63d11b3d6c2f2b451fd5db2b6c10bdff29ab8a7 |
| Org ID | 0d2e39cf-1616-4992-a88e-a87018fc8c2a |
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| Board ID | 3664dde8-6061-4d3c-9a7b-1d7a789d2753 |
| Provider | oracle_hcm |
| Provider Job Key | 10008461 |
| Title | Administrative Assistant (Non-Exempt) |
| Normalized Title | — |
| Status | active |
| Active | yes |
| Location Text | Nashville, TN, United States |
| Department | University Operations |
| Team | — |
| Employment Type | full_time |
| Workplace Type | on_site |
| Remote Policy | — |
| Country | United States |
| Region | TN |
| City | Nashville |
| Salary Raw | Description Job Description The individual will perform a variety of support services including coordinating travel and itineraries for guest speakers and visitors, creating seminar announcements, reconciling expenses and reimbursements, updating departmental website and social media content, supporting department meetings and special events, purchasing supplies and processing purchase orders, overseeing conference room scheduling, assisting with facilities and key requests, and providing general support for faculty, leadership, and departmental research activities. About the Work Unit: The Department of Pharmacology is one of the most distinguished Pharmacology departments in the country. Research interests include five major areas: signal transduction mechanisms, neuronal communication and synaptic signaling, bioactive lipid metabolism, molecular basis of neuropsychiatric disorders, and cancer biology. Molecules under investigation include G- protein coupled receptors (rhodopsin, adrenergic, serotonin and receptors), heterotrimeric G- proteins, ion channels, transporters, and regulatory proteins such as arrestins, protein kinases and protein phosphatases. Key Functions and Expected Performance: Support for seminars – includes Visiting Guest Seminars, Faculty Candidate Seminars, Secondary Appointment Seminars, Special Faculty Seminars and Chalk Talks, Graduate Student Association annual invited speaker, Department Retreat, and special symposiums Contact Speaker Arrange hotel and travel logistics Establish and finalize visitor’s itinerary, including dinner(s) and lunch(es) Create and distribute Seminar announcements Reconcile expenses and reimbursement of travel expenses and speaker fees Greets all visitors in office and shows around the department. Acts as host with guest speakers and department visitors for all major programs and events. Update content of department website calendar & personnel content. Updates department social media platforms. Updates digital signage. Assists with logistics and event planning for department celebrations and special events. This includes purchase of alcoholic beverages and decorations and hands-on in every aspect of the event process – setup, teardown and cleanup. Places work orders with VUMC FM and VU Plant Ops as necessary. Assists with key requests and distribution. Purchase supplies and equipment as needed for the department, reconcile expenses and initiate check requests. Submit Purchase Order requisitions as needed via Oracle platform. Communicates routinely (on a daily to weekly basis) with leadership. Oversees calendar scheduling requests for conference rooms. Acts as host with guest speakers and department visitors for all major programs and events. Assists with department meetings. Support faculty recruitment efforts to include position advertisement, travel logistics and accommodations, and visit agenda/itinerary. Support research efforts as needed. Education and Certifications: A Bachelor’s degree in either a science-based discipline or administration from an accredited institution of higher education is required . Experience and Skills: At least two years of related experience working in a scientific lab is preferred. Proficient in Excel. Highly motivated. Experience working in a team-based organization is preferred. Ability to clearly communicate ideas and concerns is preferred. Takes ownership and complete miscellaneous tasks identified in real-time. Company At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville , Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice. We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story. Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law. |
| Salary Min | — |
| Salary Max | — |
| Salary Currency | — |
| Salary Period | day |
| Source URL | https://ecsr.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/10008461 |
| Apply URL | https://ecsr.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/10008461 |
| First Seen At | 2026-06-19 11:14:47Z |
| Last Seen At | 2026-06-19 11:14:47Z |
| Last Checked At | 2026-06-19 11:14:47Z |
| Last Changed At | 2026-06-19 11:14:47Z |
| Inactive At | — |
| Source Posted At | 2026-06-18 19:31:18Z |
| Source Updated At | — |
| Raw Payload Uri | s3://job-postings-prod-raw-590183727216/raw/provider=oracle_hcm/board=ecsr.fa.us2.oraclecloud.com|CX_1/date=2026-06-19/2026-06-19T11-14-35-933Z-c745d3bbfa710d06d266217b8662b66df60b61ab13505e3d1e40aeb9244f7897.json |
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"ExternalDescriptionStr": "<div><strong>Job Description</strong></div><p>The individual will perform a variety of support services including coordinating travel and itineraries for guest speakers and visitors, creating seminar announcements, reconciling expenses and reimbursements, updating<br>departmental website and social media content, supporting department meetings and special events,<br>purchasing supplies and processing purchase orders, overseeing conference room scheduling, assisting<br>with facilities and key requests, and providing general support for faculty, leadership, and departmental<br>research activities.</p><h1>About the Work Unit:</h1><p style=\"margin-left: 0in;\"> </p><p style=\"margin: 0in 12pt 0.0001pt 10pt;\"><span style=\"color: rgb(33, 33, 33);\">The Department of Pharmacology is one of the most distinguished Pharmacology departments in the country. Research interests include five major areas: signal transduction mechanisms, neuronal communication and synaptic signaling, bioactive lipid metabolism, molecular basis of neuropsychiatric disorders, and cancer biology. Molecules under investigation include G- protein coupled receptors (rhodopsin, adrenergic, serotonin and receptors), heterotrimeric G- proteins, ion channels, transporters, and regulatory proteins such as arrestins, protein kinases and protein phosphatases.</span></p><p style=\"margin: 0.55pt 0in 0.0001pt;\"> </p><h1><span style=\"color: rgb(33, 33, 33);\">Key Functions and Expected Performance:</span></h1><p style=\"margin: 0.05pt 0in 0.0001pt;\"> </p><ul style=\"list-style-type: disc; padding-left: 61.33px;\"><li><p style=\"line-height: 15.25pt; margin-bottom: 0.0001pt; margin-right: 0in; margin-top: 0.1pt;\"><span style=\"font-size: 12pt;\">Support for seminars – includes Visiting Guest Seminars, Faculty Candidate Seminars, Secondary Appointment Seminars, Special Faculty Seminars and Chalk Talks, Graduate Student Association annual invited speaker, Department Retreat, and special symposiums</span></p></li><li><p style=\"line-height: 15.25pt; margin-bottom: 0.0001pt; margin-right: 0in; margin-top: 0.1pt;\"><span style=\"font-size: 12pt;\">Contact Speaker</span></p></li><li><p style=\"line-height: 15.25pt; margin-bottom: 0.0001pt; margin-right: 0in; margin-top: 0.1pt;\"><span style=\"font-size: 12pt;\">Arrange hotel and travel logistics</span></p></li><li><p style=\"line-height: 15.25pt; margin-bottom: 0.0001pt; margin-right: 0in; margin-top: 0.1pt;\"><span style=\"font-size: 12pt;\">Establish and finalize visitor’s itinerary, including dinner(s) and lunch(es)</span></p></li><li><p style=\"line-height: 15.25pt; margin-bottom: 0.0001pt; margin-right: 0in; margin-top: 0.1pt;\"><span style=\"font-size: 12pt;\">Create and distribute Seminar announcements</span></p></li><li><p style=\"line-height: 15.25pt; margin-bottom: 0.0001pt; margin-right: 0in; margin-top: 0.1pt;\"><span style=\"font-size: 12pt;\">Reconcile expenses and reimbursement of travel expenses and speaker fees</span></p></li><li><p style=\"line-height: 15.25pt; margin-bottom: 0.0001pt; margin-right: 0in; margin-top: 0.1pt;\"><span style=\"font-size: 12pt;\">Greets all visitors in office and shows around the</span><span style=\"font-size: 12pt; letter-spacing: -0.35pt;\"> </span><span style=\"font-size: 12pt;\">department.</span></p></li><li><p style=\"line-height: normal; margin-bottom: 0.0001pt; margin-right: 27.95pt; margin-top: 0in;\"><span style=\"font-size: 12pt;\">Acts as host with guest speakers and department visitors for all major programs and events.</span></p></li><li><p style=\"line-height: 15.25pt; margin-bottom: 0.0001pt; margin-right: 0in; margin-top: 0.1pt;\"><span style=\"font-size: 12pt;\">Update content of department website calendar & personnel content. </span></p></li><li><p style=\"line-height: 15.25pt; margin-bottom: 0.0001pt; margin-right: 0in; margin-top: 0.1pt;\"><span style=\"font-size: 12pt;\">Updates department social media platforms.</span></p></li><li><p style=\"line-height: 15.25pt; margin-bottom: 0.0001pt; margin-right: 0in; margin-top: 0.1pt;\"><span style=\"font-size: 12pt;\">Updates digital signage. </span></p></li><li><span style=\"font-size: 12pt; line-height: 107%;\">Assists with logistics and event planning for department celebrations and special events. This includes purchase of alcoholic beverages and decorations and hands-on in every aspect of the event process – setup, teardown and cleanup.</span></li><li><p style=\"line-height: 15.25pt;\"><span style=\"font-size: 12pt;\">Places work orders with VUMC FM and VU Plant Ops as</span><span style=\"font-size: 12pt; letter-spacing: -0.55pt;\"> </span><span style=\"font-size: 12pt;\">necessary.</span></p></li><li><p style=\"line-height: 15.25pt;\"><span style=\"font-size: 12pt;\">Assists with key requests and</span><span style=\"font-size: 12pt; letter-spacing: -0.25pt;\"> </span><span style=\"font-size: 12pt;\">distribution.</span></p></li><li><p style=\"line-height: 15.25pt; margin-bottom: 0.0001pt; margin-right: 0in; margin-top: 0.05pt;\"><span style=\"font-size: 12pt;\">Purchase supplies and equipment as needed for the department, reconcile expenses and initiate check requests.</span></p></li><li><p style=\"line-height: 15.25pt;\"><span style=\"font-size: 12pt;\">Submit Purchase Order requisitions as needed via Oracle</span><span style=\"font-size: 12pt; letter-spacing: -0.5pt;\"> </span><span style=\"font-size: 12pt;\">platform.</span></p></li><li><p style=\"line-height: normal; margin-bottom: 0.0001pt; margin-right: 0in; margin-top: 0.05pt;\"><span style=\"font-size: 12pt;\">Communicates routinely (on a daily to weekly basis) with</span><span style=\"font-size: 12pt; letter-spacing: -0.5pt;\"> </span><span style=\"font-size: 12pt;\">leadership.</span></p></li><li><p style=\"line-height: 15.05pt;\"><span style=\"font-size: 12pt;\">Oversees calendar scheduling requests for conference rooms.</span></p></li><li><p style=\"line-height: normal; margin-bottom: 0.0001pt; margin-right: 27.95pt; margin-top: 0in;\"><span style=\"font-size: 12pt;\">Acts as host with guest speakers and department visitors for all major programs and events.</span></p></li><li><p style=\"line-height: 15.25pt;\"><span style=\"font-size: 12pt;\">Assists with department</span><span style=\"font-size: 12pt; letter-spacing: -0.15pt;\"> </span><span style=\"font-size: 12pt;\">meetings.</span></p></li><li><span style=\"font-size: 12pt; line-height: 107%;\">Support faculty recruitment efforts to include position advertisement, travel logistics and accommodations, and visit agenda/itinerary.</span></li><li><p style=\"line-height: 15.25pt;\"><span style=\"font-size: 12pt;\">Support research efforts as needed.</span></p></li></ul><p style=\"margin: 0.6pt 0in 0.0001pt;\"> </p><h1 style=\"margin-left: 9.95pt;\">Education and Certifications:</h1><p style=\"margin: 0.6pt 0in 0.0001pt;\"> </p><ul style=\"list-style-type: square; padding-left: 61.27px;\"><li><p style=\"line-height: normal; margin-bottom: 0.0001pt; margin-right: 51.65pt; margin-top: 0in;\"><span style=\"font-size: 12pt;\">A Bachelor’s degree in either a science-based discipline or administration from an accredited institution of higher education is</span><span style=\"font-size: 12pt; letter-spacing: -0.3pt;\"> required</span><span style=\"font-size: 12pt;\">.</span></p></li></ul><p style=\"margin: 0.05pt 0in 0.0001pt;\"> </p><h1 style=\"margin: 0.05pt 0in 0.0001pt 9.95pt;\">Experience and Skills:</h1><p style=\"margin: 0.55pt 0in 0.0001pt;\"> </p><ul style=\"list-style-type: square; padding-left: 61.33px;\"><li><p style=\"line-height: normal; margin-bottom: 0.0001pt; margin-right: 0in; margin-top: 0.05pt;\"><span style=\"font-size: 12pt;\">At least two years of related experience working in a scientific lab is</span><span style=\"font-size: 12pt; letter-spacing: -0.95pt;\"> </span><span style=\"font-size: 12pt;\">preferred.</span></p></li><li><p style=\"line-height: normal;\"><span style=\"font-size: 12pt;\">Proficient in</span><span style=\"font-size: 12pt; letter-spacing: -0.15pt;\"> </span><span style=\"font-size: 12pt;\">Excel.</span></p></li><li><p style=\"line-height: normal;\"><span style=\"font-size: 12pt;\">Highly</span><span style=\"font-size: 12pt; letter-spacing: -0.05pt;\"> </span><span style=\"font-size: 12pt;\">motivated.</span></p></li><li><p style=\"line-height: normal;\"><span style=\"font-size: 12pt;\">Experience working in a team-based organization is</span><span style=\"font-size: 12pt; letter-spacing: -0.35pt;\"> </span><span style=\"font-size: 12pt;\">preferred.</span></p></li><li><p style=\"line-height: normal;\"><span style=\"font-size: 12pt;\">Ability to clearly communicate ideas and concerns is</span><span style=\"font-size: 12pt; letter-spacing: -0.3pt;\"> </span><span style=\"font-size: 12pt;\">preferred.</span></p></li><li><p style=\"line-height: normal;\"><span style=\"font-size: 12pt;\">Takes ownership and complete miscellaneous tasks identified in</span><span style=\"font-size: 12pt; letter-spacing: -0.25pt;\"> </span><span style=\"font-size: 12pt;\">real-time.</span></p></li></ul>",
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"CorporateDescriptionStr": "<p>At <b> <a href=\"http://www.vanderbilt.edu\" target=\"_blank\" rel=\"nofollow\">Vanderbilt University</a> </b>, our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in <a href=\"https://www.nashville.gov/\" target=\"_blank\" rel=\"nofollow\">Nashville</a>, Tennessee, on a 330+ acre campus and <a href=\"https://www.vanderbilt.edu/trees/\" target=\"_blank\" rel=\"nofollow\">arboretum</a> dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.</p>\n<ul>\n</ul>\n<p>We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.</p>\n<div>\n Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.<br/>\n</div>",
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}Get this page with API
Rendered from the bluedoor Job Postings API. Reproduce it:
GET https://api.bluedoor.sh/job-postings/v1/jobs/d63d11b3d6c2f2b451fd5db2b6c10bdff29ab8a7?include=descriptionJSONGET https://api.bluedoor.sh/job-postings/v1/orgs/0d2e39cf-1616-4992-a88e-a87018fc8c2aJSONGET https://api.bluedoor.sh/job-postings/v1/sources/3664dde8-6061-4d3c-9a7b-1d7a789d2753JSONGET https://api.bluedoor.sh/job-postings/v1/jobs/d63d11b3d6c2f2b451fd5db2b6c10bdff29ab8a7/eventsJSON