Administrative Assistance Support

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    "ExternalDescriptionStr": "<p style=\"text-align: center;\"><span style=\"font-family: Calibri, sans-serif;\"><strong>Administrative Assistance Support</strong></span></p><p style=\"background-color: white;\">&nbsp;</p><p style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Provide day-to-day administrative and clerical support for a headquarters office. Perform work in accordance with established procedures, templates, and Government/Program guidance. Coordinate routine office actions, maintain records, prepare standard correspondence, and support meetings and travel documentation. Escalate issues, exceptions, and priority conflicts to the Government lead and/or Regional Manager for direction.</span></p><p style=\"background-color: white;\">&nbsp;</p><p style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\"><strong>Compensation &amp; Benefits:</strong></span></p><p style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Estimated Starting Salary Range for <strong>Administrative Assistance Support</strong>: $29.00</span></p><p style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Pay commensurate with experience.</span></p><p style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided.<span>&nbsp; </span>Benefits are subject to change with or without notice.</span></p><p style=\"background-color: white;\">&nbsp;</p><p style=\"background-color: white; line-height: normal; margin-bottom: 0in;\"><span style=\"color: black; font-family: Calibri, sans-serif;\"><strong>Administrative Assistance Support Responsibilities Include:</strong><span><strong>&nbsp;</strong></span></span></p><ul style=\"list-style-type: disc;\"><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Provide administrative support for executive/front office operations, including answering phones, routing calls, responding to routine emails, and greeting visitors in accordance with office procedures.</span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Maintain paper and electronic filing systems; scan, upload, label, route, and retrieve documents as requested.</span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Update and publish routine SharePoint content and administrative updates as directed.</span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Maintain and update rosters, checklists, and trackers; distribute and collect documentation in accordance with established processes.</span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Track and submit office supply requests for the front office (including awards/accoutrements, patches, coins, and similar items) following established ordering procedures.</span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Prepare standard correspondence (emails, memorandums, reports, and briefing materials) using provided templates; coordinate for review and approval prior to release.</span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Route and distribute correspondence in accordance with approved guidelines and distribution lists.</span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Proofread and perform administrative quality checks on correspondence for format, grammar, typographical errors, completeness, and required attachments; elevate discrepancies for correction/approval.</span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Search for and retrieve documents from databases/files upon request; provide administrative research and document support to assigned staff.</span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Coordinate document packages for review/signature and distribute electronically as directed.</span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Schedule meetings and appointments; manage calendars; send invitations; reserve conference rooms; coordinate attendee lists and logistical details.</span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Support on-site/off-site meetings and events by coordinating facilities, visitor access, room setup, and required equipment; operate equipment as needed.</span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Support VTCs and virtual meetings (MS Teams, Webex, Zoom) by setting up links, testing connectivity, and assisting participants with basic access issues.</span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Draft meeting minutes and attendance rosters when required; distribute minutes and meeting materials per office process.</span></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Maintain assigned records and files in accordance with approved records management requirements.</span></p></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Performs other job-related duties as assigned</span></li></ul><p style=\"background-color: white; line-height: normal; margin-bottom: 0in;\">&nbsp;</p><p style=\"background-color: white; line-height: normal; margin-bottom: 0in;\"><span style=\"color: black; font-family: Calibri, sans-serif;\"><strong>Administrative Assistance Support Experience, Education, Skills, Abilities requested:</strong><span><strong>&nbsp;</strong></span></span></p><ul style=\"list-style-type: disc;\"><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Three (3) years of experience supporting DoD administrative operations performing duties similar to those listed; or an Associate degree plus two (2) years of equivalent experience.</span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">U.S. citizenship required.</span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Must successfully complete a U.S. Federal Government background investigation and pass a drug screen.</span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel) and SharePoint.</span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Proficient with MS Teams, Webex, and Zoom for meeting setup and support.</span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Strong attention to detail, time management, and ability to prioritize multiple administrative tasks in a deadline-driven environment.</span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Strong customer service skills and professional communication; ability to follow guidance and escalate issues appropriately.</span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Must pass pre-employment qualifications of Cherokee Federal</span></li></ul><p style=\"background-color: white; margin-left: 0.25in;\">&nbsp;</p><p style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\"><strong>Company Information:</strong></span></p><p style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\"><strong>Cherokee Nation Government Solutions (CNGS)</strong> is a part of Cherokee Federal – the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and <strong>serving</strong> the government’s mission with compassion and heart. To learn more about <strong>CNGS</strong>, visit cherokee-federal.com.</span></p><p style=\"background-color: white;\">&nbsp;</p><p style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\"><strong>#CherokeeFederal #LI</strong></span></p><p style=\"background-color: white;\">&nbsp;</p><p style=\"background-color: white; text-align: center;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.</span></p><p style=\"background-color: white;\">&nbsp;</p><p style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Similar searchable job titles:</span></p><ul style=\"list-style-type: disc;\"><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Administrative Assistant</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Executive Assistant</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Office Assistant</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Administrative Coordinator</span></p></li><li><p style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Program/Project Administrative Assistant</span></p></li></ul><p style=\"background-color: white;\">&nbsp;</p><p style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Keywords:</span></p><ul style=\"list-style-type: disc;\"><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Calendar management</span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Meeting coordination</span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Document preparation</span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Travel arrangements</span></li><li style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Customer service</span></li></ul><p style=\"background-color: white;\">&nbsp;</p><p style=\"background-color: white;\"><span style=\"color: black; font-family: Calibri, sans-serif;\"><strong>Legal Disclaimer:&nbsp;</strong>All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law.&nbsp;</span></p><p style=\"background-color: white;\">&nbsp;</p><p style=\"background-color: white;\"><a name=\"_Hlk146030743\"><span style=\"color: black; font-family: Calibri, sans-serif;\">Many of our job openings require access to government buildings or military installations.&nbsp;</span></a></p><p style=\"background-color: white;\">&nbsp;</p><p style=\"background-color: white;\">&nbsp;</p>",
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