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HomeCompanies2b465708 28c5 49ed 89c5 Fa3ed1bc56c8 19000101 000001Operations Coordinator

Operations Coordinator

2b465708 28c5 49ed 89c5 Fa3ed1bc56c8 19000101 000001 · Honolulu, HI, US, Honolulu, HI · Active · $24–$26 / year · ADP Workforce Now Recruiting

Job facts

FieldValue
Company2b465708 28c5 49ed 89c5 Fa3ed1bc56c8 19000101 000001
TitleOperations Coordinator
Normalized title-
Department / team-
LocationHonolulu, HI, United States
Work model-
Employment typeFull Time
Salary$24–$26 / year
Statusactive
ATS providerADP Workforce Now Recruiting
Posted / first seen2026-04-21 / 2026-05-31
Changed / last seen2026-06-06 / 2026-06-06

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Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in Honolulu.Open
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Linked records

Company2b465708 28c5 49ed 89c5 Fa3ed1bc56c8 19000101 000001
Sourcebb0f09a3-793d-4d7a-8722-03d98a612cae
ATS providerADP Workforce Now Recruiting

Description

POSITION SUMMARY Highly visible position providing coordination and assistance with high level internal and external stakeholders on behalf of the John A Burns School of Medicine (JABSOM) Dean’s Office, including providing direct support and coordination to the Dean, Chief of Staff, and Associate Deans. Lo cation: John A Burns School of Medicine (JABSOM) Dean’s Office Full - Time Monday-Friday, 8:00 a.m. to 5:00 p.m. Hours may be flexed, and duties may require extended hours (evenings and weekends). ESSENTIAL JOB DUTIES AND FUNCTIONS Serves as the Dean’s office operations coordinator under the direction of the JABSOM Operations and Administrative Coordinators providing professional level support in the planning, development, and directing of JABSOM Dean’s office matters, including assisting in developing procedures and processes that increase the efficiency and function within the Dean’s office. Provides operations support to the JABSOM’s executive team including scheduling, organizing events, identifying work priorities, and implementing special projects driven by the Dean’s office executive leaders. Develops programming content, may conduct program presentations and evaluations, and maintains programming databases. Drafts, edits, and proofreads Dean’s office correspondences, reports, and other documents on behalf of the Dean’s Office to include responding to emails and inquiries on behalf of Dean’s Office in a professional and timely manner and maintaining effective communications with internal and external stakeholders. Organize meetings of high-level university officials and external stakeholders, to include preparing background briefings and reports for meetings with state and federal government officials. Supports in gathering and synthesizing research materials for the JABSOM executive team’s projects, including gathering research on relevant topics, compiling data, and preparing summaries, reports, or memorandums for meetings, conferences or publications. Supports the Dean’s office with the preparation or review of administrative and fiscal related documents, including but not limited to requisitions, purchase orders, travel requests in compliance with the University of Hawaii (UH), Research Corporation of UH (RCUH), University Health Partners of Hawaii (UHP), and the UH Foundation (UH). Supervise lower-level staff, graduate assistants, or student assistants; provides feedback, coaching, and evaluations. Other duties as assigned. Complies with all legal requirements and company policies. MINIMUM QUALIFICATION REQUIREMENTS Education/Training/ Experience: Minimum: Possession of a baccalaureate degree in Business Administration, Management, Economics or related field or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. One year of progressively responsible professional experience with responsibilities for office or operations management, human resources, or administrative duties. Preferred: Two to three years of professional level experience working in a university, healthcare, academic, research, or corporate office setting. Skills/Knowledge : Minimum: Strong organizational and planning skills. Strong oral and written communication skills. Excellent time-management skills, including ability to prioritize/meet deadlines. Preferred: Functional knowledge of principles, practices and techniques in higher education or business management demonstrated by ability to apply concepts, terminology. BENEFITS Generous time off benefits 100% employee health and dental coverage and vision Flexible spending plan Retirement plan with up to 3% dollar-for-dollar company matching contributions 100% company paid group Life/AD&D/LTD insurance Employee assistance program (EAP) Pet Insurance, Prepaid legal with competitive rates UHP Hawai‘i is an EEO employer.

Full job record

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Org ID1818a25b-8791-4d81-a29e-860c9058616e
Source IDbb0f09a3-793d-4d7a-8722-03d98a612cae
Board IDbb0f09a3-793d-4d7a-8722-03d98a612cae
Provideradp_workforcenow
Provider Job Key543837
TitleOperations Coordinator
Normalized Title
Statusactive
Activeyes
Location TextHonolulu, HI, US, Honolulu, HI
Department
Team
Employment Typefull_time
Workplace Type
Remote Policy
CountryUnited States
RegionHI
CityHonolulu
Salary Raw24.00 To 26.00 (USD) Annually
Salary Min24
Salary Max26
Salary CurrencyUSD
Salary Periodyear
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Apply URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=2b465708-28c5-49ed-89c5-fa3ed1bc56c8&ccId=19000101_000001&lang=en_US&type=JS&jobId=543837&jwId=9201273242589_1
First Seen At2026-05-31 18:52:35Z
Last Seen At2026-06-06 12:46:11Z
Last Checked At2026-06-06 12:46:11Z
Last Changed At2026-06-06 12:46:11Z
Inactive At
Source Posted At2026-04-21 00:22:00Z
Source Updated At
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Event Fields
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Extensions
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    "requisitionDescription": "<div><div><div><p data-pasted=\"true\"><strong><span style=\"font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\">POSITION SUMMARY</span></strong></p><p><span style=\"font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\">Highly visible position providing coordination and assistance with high level internal and external stakeholders on behalf of the John A Burns School of Medicine (JABSOM) Dean&rsquo;s Office, including providing direct support and coordination to the Dean, Chief of Staff, and Associate Deans.&nbsp;</span></p><p><span style=\"font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\"><br></span></p><p><span style=\"font-family: arial, sans-serif; font-size: 16px;\"><span style=\"color: rgb(0, 0, 0);\"><strong>Lo</strong></span><span style=\"box-sizing: border-box; --tw-shadow: 0 0 #0000; --tw-ring-inset: ; --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,.5); --tw-ring-offset-shadow: 0 0 #0000; --tw-ring-shadow: 0 0 #0000; color: rgb(0, 0, 0); font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: left; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; background-color: rgb(255, 255, 255); text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;\" data-pasted=\"true\"><strong>cation:</strong> </span><span style=\"color: rgb(0, 0, 0); font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: left; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; background-color: rgb(255, 255, 255); text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial; float: none; display: inline !important;\">John A Burns School of Medicine (JABSOM) Dean&rsquo;s Office</span></span></p><h1><span style=\"font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\">Full - Time Monday-Friday, 8:00 a.m. to 5:00 p.m. Hours may be flexed, and duties may require extended hours (evenings and weekends).</span></h1><p><span style=\"font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\"><br></span></p><p><span style=\"font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\"><strong>ESSENTIAL JOB DUTIES AND FUNCTIONS</strong></span></p><ol style=\"list-style-type: decimal;margin-left: 0in;\"><li style=\"font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\">Serves as the Dean&rsquo;s office operations coordinator under the direction of the JABSOM&nbsp;Operations and Administrative Coordinators providing professional level support in the planning, development, and directing of JABSOM Dean&rsquo;s office matters, including assisting in developing procedures and processes that increase the efficiency and function within the Dean&rsquo;s office.</li><li style=\"font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\">Provides operations support to the JABSOM&rsquo;s executive team including scheduling, organizing events, identifying work priorities, and implementing special projects driven by the Dean&rsquo;s office executive leaders.</li><li style=\"font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\">Develops programming content, may conduct program presentations and evaluations, and maintains programming databases.</li><li style=\"font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\">Drafts, edits, and proofreads Dean&rsquo;s office correspondences, reports, and other documents on behalf of the Dean&rsquo;s Office to include responding to emails and inquiries on behalf of Dean&rsquo;s Office in a professional and timely manner and maintaining effective communications with internal and external stakeholders.</li><li style=\"font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\">Organize meetings of high-level university officials and external stakeholders, to include preparing background briefings and reports for meetings with state and federal government officials.</li><li style=\"font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\">Supports in gathering and synthesizing research materials for the JABSOM executive team&rsquo;s projects, including gathering research on relevant topics, compiling data, and preparing summaries, reports, or memorandums for meetings, conferences or publications.&nbsp;</li><li style=\"font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\">Supports the Dean&rsquo;s office with the preparation or review of administrative and fiscal related documents, including but not limited to requisitions, purchase orders, travel requests in compliance with the University of Hawaii (UH), Research Corporation of UH (RCUH), University Health Partners of Hawaii (UHP), and the UH Foundation (UH).</li><li style=\"font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\">Supervise lower-level staff, graduate assistants, or student assistants; provides feedback, coaching, and evaluations.</li><li style=\"font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\">Other duties as assigned.</li><li style=\"font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\">Complies with all legal requirements and company policies.</li></ol><p><span style=\"font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\"><br></span></p><h1><span style=\"font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\">MINIMUM QUALIFICATION REQUIREMENTS</span></h1><h1><span style=\"font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\"><u>Education/Training/</u><u>Experience:</u></span></h1><p><span style=\"font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\">Minimum:</span></p><ul style=\"margin-left: 0in;\"><li style=\"font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\">Possession of a baccalaureate degree in Business Administration, Management, Economics or related field or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.&nbsp;</li><li data-pasted=\"true\" style=\"font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\">One year of progressively responsible professional experience with responsibilities for office or operations management, human resources, or administrative duties.&nbsp;</li></ul><p><span style=\"font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\">Preferred:</span></p><ul style=\"margin-left: 0in;\"><li style=\"font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\">Two to three years of professional level experience working in a university, healthcare, academic, research, or corporate office setting.</li></ul><p style=\"margin-left:.75in;\"><span style=\"font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\"><br></span></p><p><span style=\"font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\"><u>Skills/Knowledge</u><strong>:</strong></span></p><p><span style=\"font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\">Minimum:</span></p><ul style=\"margin-left: 0in;\"><li style=\"font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\">Strong organizational and planning skills.&nbsp;</li><li style=\"font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\">Strong oral and written communication skills.</li><li style=\"font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\">Excellent time-management skills, including ability to prioritize/meet deadlines.</li></ul><p><span style=\"font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\">Preferred:</span></p><ul style=\"margin-left: 0in;\"><li style=\"font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\">Functional knowledge of principles, practices and techniques in higher education or business management demonstrated by ability to apply concepts, terminology.</li></ul><p><span style=\"color: rgb(0, 0, 0);\"><br></span></p><p data-pasted=\"true\" style='box-sizing: border-box; outline: none; --tw-shadow: 0 0 #0000; --tw-ring-inset: ; --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,.5); --tw-ring-offset-shadow: 0 0 #0000; --tw-ring-shadow: 0 0 #0000; line-height: 1.25; margin-top: 0px; margin-bottom: 1rem; color: rgb(38, 35, 33); font-family: Circular, -apple-system, BlinkMacSystemFont, \"Segoe UI\", Roboto, Oxygen, Ubuntu, Cantarell, \"Fira Sans\", \"Droid Sans\", \"Helvetica Neue\", sans-serif; font-size: 16px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; background-color: rgb(255, 255, 255); text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;'><span style=\"box-sizing: border-box; outline: none; --tw-shadow: 0 0 #0000; --tw-ring-inset: ; --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,.5); --tw-ring-offset-shadow: 0 0 #0000; --tw-ring-shadow: 0 0 #0000; font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\"><strong style=\"box-sizing: border-box; outline: none; --tw-shadow: 0 0 #0000; --tw-ring-inset: ; --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,.5); --tw-ring-offset-shadow: 0 0 #0000; --tw-ring-shadow: 0 0 #0000;\">BENEFITS</strong>&nbsp; &nbsp;</span></p><ul style='box-sizing: border-box; outline: none; --tw-shadow: 0 0 #0000; --tw-ring-inset: ; --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,.5); --tw-ring-offset-shadow: 0 0 #0000; --tw-ring-shadow: 0 0 #0000; color: rgb(38, 35, 33); font-family: Circular, -apple-system, BlinkMacSystemFont, \"Segoe UI\", Roboto, Oxygen, Ubuntu, Cantarell, \"Fira Sans\", \"Droid Sans\", \"Helvetica Neue\", sans-serif; font-size: 16px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; background-color: rgb(255, 255, 255); text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;'><li style=\"box-sizing: border-box; outline: none; --tw-shadow: 0 0 #0000; --tw-ring-inset: ; --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,.5); --tw-ring-offset-shadow: 0 0 #0000; --tw-ring-shadow: 0 0 #0000; font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\">Generous time off benefits&nbsp;</li><li style=\"box-sizing: border-box; outline: none; --tw-shadow: 0 0 #0000; --tw-ring-inset: ; --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,.5); --tw-ring-offset-shadow: 0 0 #0000; --tw-ring-shadow: 0 0 #0000; font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\">100% employee health and dental coverage and vision &nbsp;</li><li style=\"box-sizing: border-box; outline: none; --tw-shadow: 0 0 #0000; --tw-ring-inset: ; --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,.5); --tw-ring-offset-shadow: 0 0 #0000; --tw-ring-shadow: 0 0 #0000; font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\">Flexible spending plan &nbsp;</li><li style=\"box-sizing: border-box; outline: none; --tw-shadow: 0 0 #0000; --tw-ring-inset: ; --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,.5); --tw-ring-offset-shadow: 0 0 #0000; --tw-ring-shadow: 0 0 #0000; font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\">Retirement plan with up to 3% dollar-for-dollar company matching contributions</li><li style=\"box-sizing: border-box; outline: none; --tw-shadow: 0 0 #0000; --tw-ring-inset: ; --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,.5); --tw-ring-offset-shadow: 0 0 #0000; --tw-ring-shadow: 0 0 #0000; font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\">100% company paid group Life/AD&amp;D/LTD insurance &nbsp;</li><li style=\"box-sizing: border-box; outline: none; --tw-shadow: 0 0 #0000; --tw-ring-inset: ; --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,.5); --tw-ring-offset-shadow: 0 0 #0000; --tw-ring-shadow: 0 0 #0000; font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\">Employee assistance program (EAP) &nbsp;</li><li style=\"box-sizing: border-box; outline: none; --tw-shadow: 0 0 #0000; --tw-ring-inset: ; --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,.5); --tw-ring-offset-shadow: 0 0 #0000; --tw-ring-shadow: 0 0 #0000; font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\">Pet Insurance, Prepaid legal with competitive rates &nbsp;</li></ul><p style='box-sizing: border-box; outline: none; --tw-shadow: 0 0 #0000; --tw-ring-inset: ; --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,.5); --tw-ring-offset-shadow: 0 0 #0000; --tw-ring-shadow: 0 0 #0000; line-height: 1.25; margin-top: 0px; margin-bottom: 1rem; color: rgb(38, 35, 33); font-family: Circular, -apple-system, BlinkMacSystemFont, \"Segoe UI\", Roboto, Oxygen, Ubuntu, Cantarell, \"Fira Sans\", \"Droid Sans\", \"Helvetica Neue\", sans-serif; font-size: 16px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; background-color: rgb(255, 255, 255); text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;'><span style=\"box-sizing: border-box; outline: none; --tw-shadow: 0 0 #0000; --tw-ring-inset: ; --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,.5); --tw-ring-offset-shadow: 0 0 #0000; --tw-ring-shadow: 0 0 #0000; font-family: arial, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\">&nbsp;</span></p><p style='box-sizing: border-box; outline: none; --tw-shadow: 0 0 #0000; --tw-ring-inset: ; --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,.5); --tw-ring-offset-shadow: 0 0 #0000; --tw-ring-shadow: 0 0 #0000; line-height: 1.25; margin-top: 0px; margin-bottom: 1rem; color: rgb(38, 35, 33); font-family: Circular, -apple-system, BlinkMacSystemFont, \"Segoe UI\", Roboto, Oxygen, Ubuntu, Cantarell, \"Fira Sans\", \"Droid Sans\", \"Helvetica Neue\", sans-serif; font-size: 16px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; background-color: rgb(255, 255, 255); text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;'><span style=\"box-sizing: border-box; outline: none; --tw-shadow: 0 0 #0000; --tw-ring-inset: ; --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,.5); --tw-ring-offset-shadow: 0 0 #0000; --tw-ring-shadow: 0 0 #0000; font-family: arial, sans-serif; font-size: 14px;\"><em style=\"box-sizing: border-box; outline: none; --tw-shadow: 0 0 #0000; --tw-ring-inset: ; --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,.5); --tw-ring-offset-shadow: 0 0 #0000; --tw-ring-shadow: 0 0 #0000;\"><span style=\"color: rgb(0, 0, 0);\">UHP Hawai&lsquo;i is an EEO employer.</span></em></span></p></div></div></div>\n",
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