Office Coordinator

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    "description": "<p><span style=\"font-size:11pt;\"><span style=\"line-height:normal;\"><span style=\"font-family:Calibri, sans-serif;\"><b><u>Position Summary</u></b></span></span></span></p>\r\n\r\n<p><span style=\"font-size:11pt;\"><span style=\"line-height:normal;\"><span style=\"font-family:Calibri, sans-serif;\">The Office Coordinator provides customer service and support for day-to-day operations of a highly specialized mental health treatment center offering intensive outpatient and partial hospitalization programming. Position is responsible for client relationship management, client payment collections, medical records management and quality assurance, facility management, and supporting on-site admissions processes. </span></span></span></p>\r\n\r\n<p><span style=\"font-size:11pt;\"><span><span style=\"line-height:115%;\"><span style=\"font-family:Calibri, sans-serif;\"><b><u>Relationships and Contacts</u></b></span></span></span></span></p>\r\n\r\n<p style=\"margin-left:48px;\"><span style=\"font-size:11pt;\"><span><span style=\"line-height:115%;\"><span style=\"font-family:Calibri, sans-serif;\"><b><i>Within the organization:&nbsp; </i></b>Initiates and maintains frequent and close working relationships with local team members and peers throughout the organization.<i> </i></span></span></span></span></p>\r\n\r\n<p style=\"margin-left:48px;margin-bottom:13px;\"><span style=\"font-size:11pt;\"><span style=\"line-height:115%;\"><span style=\"font-family:Calibri, sans-serif;\"><b><i>Outside the organization</i></b>:&nbsp; Initiates and maintains strong professional relationships with clients and families, referral partners and vendors, as needed. </span></span></span></p>\r\n\r\n<p style=\"margin-bottom:13px;\"><span style=\"font-size:11pt;\"><span style=\"line-height:115%;\"><span style=\"font-family:Calibri, sans-serif;\"><b><u>Position Responsibilities</u></b></span></span></span></p>\r\n\r\n<p><span style=\"font-size:11pt;\"><span><span style=\"line-height:115%;\"><span style=\"font-family:Calibri, sans-serif;\"><b>Essential Responsibilities</b></span></span></span></span></p>\r\n\r\n<ol>\r\n\t<li><span style=\"font-size:11pt;\"><span><span style=\"line-height:115%;\"><span style=\"font-family:Calibri, sans-serif;\">Greets clients and guests in a warm and welcoming manner.</span></span></span></span></li>\r\n\t<li><span style=\"font-size:11pt;\"><span><span style=\"line-height:115%;\"><span style=\"font-family:Calibri, sans-serif;\">Ensures facility is welcoming, tidy, and well maintained. </span></span></span></span></li>\r\n\t<li><span style=\"font-size:11pt;\"><span><span style=\"line-height:115%;\"><span style=\"font-family:Calibri, sans-serif;\">Responsible for using Regions OnePass to make these deposits.</span></span></span></span></li>\r\n\t<li><span style=\"font-size:11pt;\"><span><span style=\"line-height:115%;\"><span style=\"font-family:Calibri, sans-serif;\">Conducts all medical records activities in a highly confidential manner consistent with both clinical needs and other documentation requirements. </span></span></span></span></li>\r\n\t<li><span style=\"font-size:11pt;\"><span><span style=\"line-height:115%;\"><span style=\"font-family:Calibri, sans-serif;\">Facilitates communications with the Admissions Coordinator and/or Executive Director as needed for each admission. </span></span></span></span></li>\r\n\t<li><span style=\"font-size:11pt;\"><span><span style=\"line-height:115%;\"><span style=\"font-family:Calibri, sans-serif;\">Assists with the admissions process, creates client&rsquo;s medical record, and provides new client orientation.</span></span></span></span></li>\r\n\t<li><span style=\"font-size:11pt;\"><span><span style=\"line-height:115%;\"><span style=\"font-family:Calibri, sans-serif;\">Tracks and maintains a variety of reports in a timely and accurate manner.</span></span></span></span></li>\r\n\t<li><span style=\"font-size:11pt;\"><span><span style=\"line-height:115%;\"><span style=\"font-family:Calibri, sans-serif;\">Ensures all required safety inspections and other tasks required for licensure are completed within regulatory guidelines. </span></span></span></span></li>\r\n\t<li><span style=\"font-size:11pt;\"><span><span style=\"line-height:115%;\"><span style=\"font-family:Calibri, sans-serif;\">Responsible for tasks associated with maintaining phone system and IT equipment utilizing help desk staff. </span></span></span></span></li>\r\n</ol>\r\n\r\n<p>&nbsp;</p>\r\n\r\n<p><span style=\"font-size:11pt;\"><span><span style=\"line-height:115%;\"><span style=\"font-family:Calibri, sans-serif;\"><b>Additional Responsibilities</b></span></span></span></span></p>\r\n\r\n<ol>\r\n\t<li style=\"margin-left:8px;\"><span style=\"font-size:11pt;\"><span><span style=\"line-height:115%;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"line-height:115%;\">Can be relied upon to be at work as scheduled and is rarely absent from work, notifying the supervisor if absent.</span></span></span></span></span></li>\r\n\t<li style=\"margin-left:8px;\"><span style=\"font-size:11pt;\"><span><span style=\"line-height:115%;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"line-height:115%;\">Reads, understands, and adheres to all company policy statements on ethics, conduct, and conflict of interests; adheres to facility policies, procedures, rules, and regulations.</span></span></span></span></span></li>\r\n\t<li style=\"margin-left:8px;\"><span style=\"font-size:11pt;\"><span><span style=\"line-height:115%;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"line-height:115%;\">Maintains positive attitude and acts as a team player with others on the team.</span></span></span></span></span></li>\r\n\t<li style=\"margin-left:8px;\"><span style=\"font-size:11pt;\"><span><span style=\"line-height:115%;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"line-height:115%;\">Attends and completes all trainings within assigned time frames as required by the facility.</span></span></span></span></span></li>\r\n\t<li style=\"margin-left:8px;\"><span style=\"font-size:11pt;\"><span><span style=\"line-height:115%;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"line-height:115%;\">Main point person to check in clients, order meals/supplies, upload receipts, complete admission paperwork, accept deliveries and be available as needed for client supervision.</span></span></span></span></span></li>\r\n\t<li><span style=\"font-size:11pt;\"><span><span style=\"line-height:115%;\"><span style=\"font-family:Calibri, sans-serif;\">Performs other activities as requested, assumes other appropriate operational responsibilities as necessary.</span></span></span></span></li>\r\n\t<li><span style=\"font-size:11pt;\"><span><span style=\"line-height:115%;\"><span style=\"font-family:Calibri, sans-serif;\">Provides backup support to the admissions coordinators for inquiries directed to the facility.</span></span></span></span></li>\r\n\t<li><span style=\"font-size:11pt;\"><span><span style=\"line-height:115%;\"><span style=\"font-family:Calibri, sans-serif;\">Provides general administrative support, as needed. </span></span></span></span></li>\r\n</ol>\r\n",
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    "qualifications": "<p><span style=\"font-family:Calibri,sans-serif\"><strong><u>Requirements</u></strong></span></p>\n\n<p><span style=\"font-family:Calibri,sans-serif\"><strong>Education and Exper</strong><strong>ience</strong></span></p>\n\n<p><span style=\"font-family:Calibri,sans-serif\">Position requires a High School degree or equivalent in combined education and experience, Bachelor&rsquo;s degree preferred, and a minimum of two years of administrative experience in a behavioral health setting. Must have knowledge of behavioral health terminology and experience with Salesforce CRM or other client relationship management software. Experience working with physicians and therapist, strongly preferred.</span></p>\n\n<p>&nbsp;</p>\n\n<p><span style=\"font-family:Calibri,sans-serif\"><strong>Physical Requirements </strong></span></p>\n\n<ul>\n\t<li><span style=\"font-family:Calibri,sans-serif\">While performing the duties of this job, the employee will be required to communicate with peers/general public, clients and/or vendors.</span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Job performance will require the ability to move throughout the building as well as sit or remain stationary for extended periods of time.</span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">While performing the duties of this job, the employee may be required to talk or hear, sit, stand, walk, reach, climb or balance, stoop, kneel, crouch or crawl, taste, or smell. </span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Ability to move 25 pounds.</span></li>\n</ul>\n\n<p>&nbsp;</p>\n\n<p><span style=\"font-family:Calibri,sans-serif\"><strong>Other Requirements</strong></span></p>\n\n<ul>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Position requires incumbent to have a valid driver&rsquo;s license and acceptable driving record.&nbsp; </span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Clearance of TB test and any other mandatory state/federal requirements.</span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Current CPR and First Aid certification. </span></li>\n</ul>\n\n<p>&nbsp;</p>\n\n<p><span style=\"font-family:Calibri,sans-serif\"><strong>Skill Competencies</strong></span></p>\n\n<ul>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Demonstrates knowledge of and adherence to confidentiality standards, to include HIPAA.</span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Demonstrates a high level of customer service. </span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Demonstrates a high level of attention to detail. </span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Demonstrates excellent verbal and written communication skills. </span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Demonstrates proficiency with technology. </span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Demonstrates proficiency with Microsoft Office Suite, to include Excel. </span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Demonstrates alignment with company mission, core values and treatment philosophy. </span></li>\n</ul>\n\n<p><span style=\"color:#ffffff\">ISJPOP&nbsp;</span></p>\n",
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