Office Manager & Personal Assistant (Maternity Cover)

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  "list_job": {
    "id": "319",
    "isRemote": null,
    "location": {
      "city": "Dublin",
      "state": "Leinster"
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    "departmentId": "18483",
    "locationType": "2",
    "jobOpeningName": "Office Manager & Personal Assistant (Maternity Cover)",
    "departmentLabel": "Administration",
    "employmentStatusLabel": "Full-Time FTC Employee"
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  "detail_job_opening": {
    "location": {
      "city": "Dublin",
      "state": "Leinster",
      "postalCode": "Dublin 4",
      "addressCountry": "Ireland"
    },
    "datePosted": "2026-05-18",
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    "description": "<p><span style=\"font-weight: bold\">WHO WE ARE</span></p>\n<p>Ding is the global leader in cross-border value transfer. Since 2006, we’ve moved more than $6BN across borders — putting money directly into the hands of diaspora communities so they can support the families they left behind. Today, we operate in 160+ countries, partner with 600+ mobile operators, and serve some of the world’s most underserved markets with technology that is fast, reliable and genuinely life-changing.</p>\n<p> </p>\n<p>We’re headquartered in Dublin and built by a team of 200+ people spread across the globe — engineers, operators and product thinkers who believe that moving value across borders should be as simple as sending a message.</p>\n<p> </p>\n<p>We move fast, build with purpose, and hold ourselves to four values:</p>\n<ul>\n<li>We’re Here to Make a Difference</li>\n<li>We are Thinkers, Linkers &amp; Doers</li>\n<li>We Win Together</li>\n<li>We Imagine Boldly &amp; Build Fast</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">THE ROLE</span></p>\n<p>JOB TITLE: Office Manager &amp; Personal Assistant (Maternity Cover)</p>\n<p><span style=\"font-weight: bold\">LOCATION: Dublin or London<br>TYPE OF CONTRACT: Fixed Term - Maternity Cover<br>SALARY RANGE: Up to €55k plus bonus</span></p>\n<p><br></p>\n<p>We have an exciting opportunity for an enthusiastic, highly organised, and engaging <span style=\"font-weight: bold\">Office Manager &amp; Personal Assistant </span>(Maternity Cover) to join our team, based in either our Dublin HQ or London office.<br></p>\n<p>In this role, you will provide <span style=\"font-weight: bold\">high-quality support to the CEO</span>, managing priorities, coordinating schedules, and ensuring day-to-day operations run smoothly at a leadership level. You’ll be a proactive self-starter who thrives in a fast-paced, global environment, working closely with the CEO, leadership team, and colleagues across our Dublin and London offices.</p>\n<p>Alongside your executive support responsibilities, you will oversee the <span style=\"font-weight: bold\">smooth running of the office</span>, managing day-to-day operations and responding confidently to ad hoc requirements as they arise.</p>\n<p>You will also contribute to creating a positive and well-connected workplace environment, supporting key moments that bring people together and enhance the overall employee experience.</p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">WHAT YOU'LL DO</span></p>\n<p><span style=\"font-weight: bold\">Executive Assistance</span></p>\n<ul>\n<li>Provide high-quality administrative support to the CEO, including diary management, meeting coordination, agenda preparation, onboarding logistics, company All Hands meetings, and expense management</li>\n<li>Manage the CEO’s schedule and priorities, ensuring time is used effectively and key commitments are coordinated seamlessly</li>\n<li>Coordinate board meeting logistics (typically quarterly), including travel, accommodation, and catering</li>\n<li>Manage the company’s travel system, coordinating travel arrangements for leadership and employees globally, and maintaining relationships with preferred providers</li>\n<li>Support wider leadership team logistics and coordination as needed</li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-weight: bold\">Office Management</span></p>\n<ul>\n<li>Maintain a welcoming, professional office environment, acting as a key point of contact for employees, leadership, and visitors</li>\n<li>Liaise with building management and oversee essential services, including facilities, maintenance, deliveries, post, and workplace safety</li>\n<li>Manage office-related vendor contracts (e.g. facilities, cleaning, catering, supplies, and services), ensuring high standards and cost efficiency</li>\n<li>Oversee office facilities and presentation, including coordinating cleaning schedules, submitting hours to payroll, and maintaining adequate stock levels</li>\n<li>Manage office supplies and general provisions to ensure a well-functioning workplace</li>\n<li>Process invoices and manage office budgets, ensuring accuracy and value for money</li>\n<li>Organise and support company events and key moments throughout the year</li>\n<li>Communicate with staff regarding office operations, responding promptly to issues as they arise<br></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-weight: bold\">WHAT WE'RE LOOKING FOR</span></p>\n<ul>\n<li><span style=\"font-weight: bold\">Proven experience</span> in an Office Manager and/or Personal Assistant role, ideally within a <span style=\"font-weight: bold\">fast-paced</span>, global organisation</li>\n<li>A <span style=\"font-weight: bold\">proactive</span>, solutions-focused approach, with the confidence to take ownership and anticipate needs - particularly at senior leadership level</li>\n<li>High level of <span style=\"font-weight: bold\">discretion</span>, professionalism, and sound judgement when handling confidential information</li>\n<li><span style=\"font-weight: bold\">Strong organisational skills</span>, with the ability to manage multiple priorities and maintain attention to detail</li>\n<li>Ability to remain calm under pressure and adapt in a dynamic environment</li>\n<li>Excellent communication and interpersonal skills, with a personable and approachable style</li>\n<li>A collaborative mindset, with an interest in supporting a positive and well-functioning workplace culture</li>\n<li>Strong proficiency in <span style=\"font-weight: bold\">Microsoft Office</span> (Word, Excel, PowerPoint)<br></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">YOU WILL LOVE WORKING AT DING IF</span></p>\n<ul>\n<li>You want your work to mean something. We move real money for real people — families sending support across borders, communities staying connected. You care about that.</li>\n<li>You thrive with ownership, not instruction. At Ding, you’ll shape the work, not just deliver it. We move fast and trust people to figure things out.</li>\n<li>You’re energised by complexity. We operate across 160+ countries, 600+ operator relationships and some of the most challenging last-mile infrastructure on the planet. That excites you.</li>\n<li>You want to work with people who are sharp, direct and genuinely collaborative. No politics, no silos — just a team that gets things done and backs each other.</li>\n<li>You’re comfortable with ambiguity and know how to make progress anyway. We’re still building the playbook in many areas, and you’re the kind of person who writes it rather than waits for it.</li>\n</ul>\n<p> </p>\n<p><span style=\"font-weight: bold\">LIFE AT DING</span></p>\n<p>We’re building something that genuinely matters — and we want the environment to reflect that. You’ll get real ownership from day one, work with a diverse global team across 25+ nationalities, and be part of a culture that is high-performance without being high-ego.</p>\n<p> </p>\n<p>Beyond the work itself, we’ve designed our benefits around flexibility, longevity and genuine quality of life:</p>\n<p> </p>\n<p><span style=\"font-weight: bold\">✦  </span>YOLO Days &amp; Dingversary Leave</p>\n<p><span style=\"font-weight: bold\">✦  </span>Hybrid working — Dublin HQ + WFH</p>\n<p><span style=\"font-weight: bold\">✦  </span>Work Abroad Programme (30 days/year)</p>\n<p><span style=\"font-weight: bold\">✦  </span>Pension &amp; private healthcare</p>\n<p><span style=\"font-weight: bold\">✦  </span>Wellness programme &amp; regular events</p>\n<p><span style=\"font-weight: bold\">✦  </span>Learning &amp; development support</p>\n<p><span style=\"font-weight: bold\">✦  </span>A mission you can be proud of</p>\n<p><span style=\"font-weight: bold\">✦  </span>A genuinely global team &amp; culture</p>\n<p> </p>\n<p>Want to know more about life at Ding? <a href=\"https://company.ding.com\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: bold\">Click here.</span></a></p>\n<p> </p>\n<p><span style=\"font-weight: bold\">EVERYONE'S WELCOME</span></p>\n<p>Ding is committed to equal opportunity in everything we do. We know that great experience comes in many forms — if you believe your background is a strong fit for this role, we encourage you to apply even if you don't tick every box.</p>\n<p> </p>\n<p><span style=\"font-weight: bold\">HOW TO APPLY</span></p>\n<p><span>Apply directly through the link included in this posting.</span></p>\n<p><span>Our recruitment process typically consists of three stages:</span></p>\n<p><span>• Introductory call with the HR Team</span><br><span>• Second stage interview with our Office Manager &amp; PA</span><br><span>• Final conversation with our CEO</span></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt\"><span><span>Ding's </span>recruitment privacy notice is available at </span></span><span style=\"font-size: 12pt\"><span>https://www.ding.com/recruitmentprivacy-notice</span></span><br></p>",
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    "jobOpeningShareUrl": "https://ding.bamboohr.com/careers/319",
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