Sales Administrator

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    "city": "Armadale",
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  "list_job": {
    "id": "433",
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    "location": {
      "city": "Armadale",
      "state": "Victoria"
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    "jobOpeningName": "Sales Administrator",
    "departmentLabel": "Sales Admin - Projects",
    "employmentStatusLabel": "Full-time Permanent"
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    "location": {
      "city": "Armadale",
      "state": "Victoria",
      "postalCode": "3143",
      "addressCountry": "Australia"
    },
    "datePosted": "2026-05-18",
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    "description": "<p><span style=\"font-size: 12pt\">This is an exciting opportunity to join the Marshall White Projects team as a <span style=\"font-weight: bold\">Sales Administrator</span>, supporting the delivery of premium off-the-plan residential developments across Melbourne. You’ll play a key role in keeping campaigns, listings, contracts and client communication running smoothly, while working alongside a highly respected and collaborative team.</span></p>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">About us</span></p>\n<p><span style=\"font-size: 12pt\">Marshall White is one of Melbourne’s most recognised premium real estate brands, known for integrity, professionalism and exceptional client service. Within Projects, we specialise in marketing and selling premium residential developments and pride ourselves on providing a seamless experience for developers, purchasers and stakeholders throughout every stage of the campaign.</span></p>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<p><span style=\"font-size: 12pt\">We value people who are proactive, accountable, supportive and eager to learn, and we’re looking for someone who will bring those values to life every day. Our unwavering commitment to excellence, innovation, and client service has earned us a reputation as one of the most trusted and respected brands in luxury real estate. These achievements are grounded in our core values:</span></p>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Integrity – Do what we say. Do what’s right.</span></li>\n<li><span style=\"font-size: 12pt\">Teamwork – Winning together, thriving together.</span></li>\n<li><span style=\"font-size: 12pt\">Professionalism – Excellence in every moment.</span></li>\n</ul>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">About the role</span></p>\n<p><span style=\"font-size: 12pt\">As<span style=\"font-weight: bold\"> Sales Administrator,</span> you will provide high-level support to the Projects team and directors, managing the day-to-day coordination of sales campaigns with accuracy, initiative and exceptional attention to detail.</span></p>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<p><span style=\"font-size: 12pt\">Your responsibilities will include:</span></p>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Database management including stocklists, purchaser records and contact entry and tracking.</span></li>\n<li><span style=\"font-size: 12pt\">Quality assurance of all sales files and contract collateral.</span></li>\n<li><span style=\"font-size: 12pt\">Researching comparable sales and land information as required.</span></li>\n<li><span style=\"font-size: 12pt\">Processing and managing contracts – entering sales into Box &amp; Dice, creating sold files, preparing contracts for signing (tabbing pages, entering purchaser information), and managing purchaser lists including mailing of hard copy contracts.</span></li>\n<li><span style=\"font-size: 12pt\">Managing agents’ appointments – sending email blasts and project information, and calling to confirm appointments.</span></li>\n<li><span style=\"font-size: 12pt\">Loading CCT ads upon new project launch and updating project profiles and online listings across portals.</span></li>\n<li><span style=\"font-size: 12pt\">Sending texts and preparing EDMs and campaign materials as required.</span></li>\n<li><span style=\"font-size: 12pt\">Providing reports every Monday/Tuesday or as required, including pricing tables and development summaries.</span></li>\n<li><span style=\"font-size: 12pt\">Liaising with vendors, project managers, legal representatives and purchasers to provide end-to-end client service.</span></li>\n<li><span style=\"font-size: 12pt\">Maintenance of meeting rooms, stock checks and upkeep of team supplies.</span></li>\n<li><span style=\"font-size: 12pt\">General administrative support for all Projects agents and directors, including ad-hoc tasks as required.</span></li>\n<li><span style=\"font-size: 12pt\">Attending team and company meetings and training sessions as required.</span></li>\n<li><span style=\"font-size: 12pt\">Adhering to all company policies and procedures.</span></li>\n</ul>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">About you</span></p>\n<p><span style=\"font-size: 12pt\">You are a highly organised administrator who thrives in a fast-paced environment and enjoys being part of a close-knit, high-performing team. You bring a polished, friendly and professional approach, along with the confidence to manage competing priorities and deadlines.</span></p>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<p><span style=\"font-size: 12pt\">To succeed in this role, you will ideally have:</span></p>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Previous experience in a busy administration or sales support role, ideally in real estate, property or campaign administration.</span></li>\n<li><span style=\"font-size: 12pt\">Strong customer service and communication skills, with emails and enquiries completed within 24 hours and voicemails responded to promptly.</span></li>\n<li><span style=\"font-size: 12pt\">First-class attention to detail and accuracy in data entry and document preparation.</span></li>\n<li><span style=\"font-size: 12pt\">Advanced Microsoft Office skills and confidence working with databases (45WPM+ typing).</span></li>\n<li><span style=\"font-size: 12pt\">A proactive, can-do attitude with the ability to work calmly and with urgency under pressure.</span></li>\n<li><span style=\"font-size: 12pt\">Strong time management and organisational skills, with the ability to prioritise and manage competing workloads.</span></li>\n<li><span style=\"font-size: 12pt\">Excellent presentation and appearance at all times, in line with Marshall White standards.</span></li>\n<li><span style=\"font-size: 12pt\">A genuine team focus, willingness to support others, and the initiative to anticipate what’s needed before being asked.</span></li>\n<li><span style=\"font-size: 12pt\">A current driver’s licence for the purpose of sales-related activities (e.g. delivery of gifts, reports, meeting suppliers at properties).</span></li>\n</ul>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Why Marshall White</span></p>\n<p><span style=\"font-size: 12pt\">At Marshall White, you’ll be part of a busy, dynamic and rewarding environment where your contribution is valued and your development is supported. We offer full training in our systems and procedures, the opportunity to build your skills further, and the chance to grow your career within one of Melbourne’s leading premium real estate groups.</span></p>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<p><span style=\"font-size: 12pt\">You’ll also enjoy:</span></p>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Working Monday to Friday.</span></li>\n<li><span style=\"font-size: 12pt\">Being part of a respected, premium brand.</span></li>\n<li><span style=\"font-size: 12pt\">A supportive team culture with a genuine sense of fun and team spirit.</span></li>\n<li><span style=\"font-size: 12pt\">Opportunity for long-term career development.</span></li>\n<li><span style=\"font-size: 12pt\">Exposure to high-end projects and a leading market team.</span></li>\n</ul>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Apply now</span></p>\n<p><span style=\"font-size: 12pt\">If you’re a polished administrator who takes pride in delivering exceptional support and service, we’d love to hear from you.</span></p>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<p><span style=\"font-size: 12pt\"><em>Please note: Only shortlisted candidates who meet the required criteria will be contacted.</em></span></p>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<p><span style=\"font-size: 12pt\">Marshall White is an equal opportunity employer, committed to fostering a diverse and inclusive team.</span></p>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<p><span style=\"font-size: 12pt\"><em>Recruitment Agencies: We are managing this role internally; there is no need to reach out.</em></span></p>",
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    "jobOpeningStatus": "Open",
    "minimumExperience": "Mid-level",
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    "employmentStatusLabel": "Full-time Permanent"
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