Assistant Director of Human Resources

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    "requisitionDescription": "<div><div><p style=\"direction: ltr; margin: 0px; font-family: Calibri, sans-serif; font-size: 11pt;\" data-pasted=\"true\"><span style='font-family: \"Times New Roman\", serif; font-size: 12pt; color: rgb(0, 0, 0);'><b data-olk-copy-source=\"MailCompose\">TITLE:&nbsp;</b>Assistant Director of Human Resources</span></p><p style=\"direction: ltr; margin: 0px; font-family: Calibri, sans-serif; font-size: 11pt;\"><span style='font-family: \"Times New Roman\", serif; font-size: 12pt; color: rgb(0, 0, 0);'><strong>&nbsp;</strong></span></p><p style=\"direction: ltr; margin: 0px; font-family: Calibri, sans-serif; font-size: 11pt;\"><span style='font-family: \"Times New Roman\", serif; font-size: 12pt; color: rgb(0, 0, 0);'><strong>REPORTS TO:&nbsp;</strong>Executive Director of Human Resources</span></p><p style=\"direction: ltr; margin: 0px; font-family: Calibri, sans-serif; font-size: 11pt;\"><span style='font-family: \"Times New Roman\", serif; font-size: 12pt; color: rgb(0, 0, 0);'><strong>&nbsp;</strong></span></p><p style=\"direction: ltr; margin: 0px; font-family: Calibri, sans-serif; font-size: 11pt;\"><span style='font-family: \"Times New Roman\", serif; font-size: 12pt; color: rgb(0, 0, 0);'><strong>SALARY:</strong> Grade 12 ($52,170-$72,170)</span></p><p style=\"direction: ltr; margin: 0px; font-family: Calibri, sans-serif; font-size: 11pt;\"><span style='font-family: \"Times New Roman\", serif; font-size: 12pt; color: rgb(0, 0, 0);'>&nbsp;</span></p><p style=\"direction: ltr; margin: 0px; font-family: Calibri, sans-serif; font-size: 11pt;\"><span style='font-family: \"Times New Roman\", serif; font-size: 12pt; color: rgb(0, 0, 0);'><strong>ROLE: &nbsp;</strong>The Assistant Director of Human Resources works in partnership with the Executive Director of Human Resources to oversee all facets of HR operations and manage the complete employee life cycle, from onboarding through retirement. This role ensures adherence to federal and state regulations, provides guidance to administration on workforce strategy and employment policies, and aligns HR practices with the institution&rsquo;s mission, objectives, and budget. The Assistant Director of Human Resources handles the department&rsquo;s day-to-day activities, directly manages the HRIS system, and collaborates closely with the Santa Fe Human Resources team. This roles services as the acting director when the executive director is unavailable. &nbsp;</span></p><p style=\"direction: ltr; margin: 0px; font-family: Calibri, sans-serif; font-size: 11pt;\"><span style='font-family: \"Times New Roman\", serif; font-size: 12pt; color: rgb(0, 0, 0);'>&nbsp;</span></p><p style=\"direction: ltr; margin: 0px; font-family: Calibri, sans-serif; font-size: 11pt;\"><span style='font-family: \"Times New Roman\", serif; font-size: 12pt; color: rgb(0, 0, 0);'><strong>ESSENTIAL FUNCTIONS &amp; RESPONSIBILITIES:</strong></span></p><ul style=\"direction: ltr; margin-top: 0px; margin-bottom: 0px;\"><li style=\"font-family: initial; font-size: 12pt; color: rgb(0, 0, 0); direction: ltr; margin: 0px 36pt 0px 0px;\"><div style='margin: 9.1pt 29.35pt 0.0001pt 0.25in; font-family: \"Times New Roman\", serif;'>Demonstrate in-depth human resources experience in all generalist roles, with additional expertise in talent management. Works collaboratively with the Santa Fe Human Resources team, Annapolis Finance team, and College-wide IT team.</div></li><li style=\"font-family: initial; font-size: 12pt; color: rgb(0, 0, 0);\"><div style='margin: 0in 15.45pt 0.0001pt 0.25in; font-family: \"Times New Roman\", serif;'>Direct oversight of the student employment process and works collaboratively with the Career Development office and hiring managers.</div></li><li style=\"font-family: initial; font-size: 12pt; color: rgb(0, 0, 0);\"><div style='margin: 0in 19.45pt 0.0001pt 0.25in; font-family: \"Times New Roman\", serif;'>Administer and deliver all benefit plans for employees and retirees, including enrollment, life events, maintaining accurate data across multiple systems, and ensuring ACA and other compliance reporting.</div></li><li style=\"font-family: initial; font-size: 12pt; color: rgb(0, 0, 0);\"><div style='margin: 0in 6.8pt 0.0001pt 0.25in; font-family: \"Times New Roman\", serif;'>Develop and lead recruitment and employee retention efforts, including position authorization, job postings, applicant tracking, preparing job descriptions, and supporting the interviewing and selection process.</div></li><li style=\"font-family: initial; font-size: 12pt; color: rgb(0, 0, 0);\"><div style='margin: 0in 37.35pt 0.0001pt 0.25in; font-family: \"Times New Roman\", serif;'>Manages hiring and onboarding processes for employees, including offer letters, new hire paperwork and documentation, HRIS and related system setup, and orientation.</div></li><li style=\"font-family: initial; font-size: 12pt; color: rgb(0, 0, 0);\"><div style='margin: 0in 4.5pt 0.0001pt 0.25in; font-family: \"Times New Roman\", serif;'>Oversee off-boarding processes, including termination processing, final pay, exit interviews, and handling unemployment claims.</div></li><li style=\"font-family: initial; font-size: 12pt; color: rgb(0, 0, 0);\"><div style='line-height: 14.65pt; margin: 0in 0in 0in 0.25in; font-family: \"Times New Roman\", serif;'>Oversees the full lifecycle of student employment administration, managing onboarding and offboarding processes, processing employment documentation, ensuring regulatory compliance, and coordinating system access, records maintenance, and employment status changes.</div></li><li style=\"font-family: initial; font-size: 12pt; color: rgb(0, 0, 0);\"><div style='margin: 0in 3.05pt 0.0001pt 0.25in; font-family: \"Times New Roman\", serif;'>Prepares, analyzes, and/or oversees the submission of various special, quarterly, monthly, and ad hoc reports.</div></li><li style=\"font-family: initial; font-size: 12pt; color: rgb(0, 0, 0);\"><div style='margin: 0in 12.95pt 0.0001pt 0.25in; font-family: \"Times New Roman\", serif;'>Ensure compliance with federal, state, and local regulations through regular internal audits and effective data management.</div></li><li style=\"font-family: initial; font-size: 12pt; color: rgb(0, 0, 0);\"><div style='line-height: 14.65pt; margin: 0in 0in 0in 0.25in; font-family: \"Times New Roman\", serif;'>Maintain employee and human resources files securely and accurately.</div></li><li style=\"font-family: initial; font-size: 12pt; color: rgb(0, 0, 0);\"><div style='line-height: 14.65pt; margin: 0in 0in 0in 0.25in; font-family: \"Times New Roman\", serif;'>Administer Workers&rsquo; Compensation, FMLA, Short-Term and Long-Term Disability programs: receive injury reports, collaborate with employees and supervisors, report claims to insurance carriers, monitor claims, and ensure compliance reporting related to WC, FMLA, STD, and LTD.</div></li><li style=\"font-family: initial; font-size: 12pt; color: rgb(0, 0, 0);\"><div style='margin: 0in 37.75pt 0.0001pt 0.25in; font-family: \"Times New Roman\", serif;'>Assist in advising and counseling managers on supervisory issues, including performance coaching, goal alignment, and disciplinary concerns, and review and revise associated documentation as&nbsp;needed.</div></li><li style=\"font-family: initial; font-size: 12pt; color: rgb(0, 0, 0);\"><div style='margin: 0in 49.15pt 0.0001pt 0.25in; font-family: \"Times New Roman\", serif;'>Provide clerical and organizational support for the office, including invoice processing, immigration documentation, and policy and procedure updates.</div></li><li style=\"font-family: initial; font-size: 12pt; color: rgb(0, 0, 0);\"><div style='line-height: 14.65pt; margin: 0in 0in 0in 0.25in; font-family: \"Times New Roman\", serif;'>Participate in and support special projects&nbsp;assigned.</div></li><li style=\"font-family: initial; font-size: 12pt; color: rgb(0, 0, 0);\"><div style='margin: 0in 47.15pt 0.0001pt 0.25in; font-family: \"Times New Roman\", serif;'>Plan and execute initiatives and events that support employee engagement, professional development, and recognition of employee achievements.</div></li><li style=\"font-family: initial; font-size: 12pt; color: rgb(0, 0, 0);\"><div style='line-height: 14.65pt; margin: 0in 0in 0in 0.25in; font-family: \"Times New Roman\", serif;'>Serve as a decision-maker in the absence of the Executive Director of Human Resources.</div></li><li style=\"font-family: initial; font-size: 12pt; color: rgb(0, 0, 0);\"><div style='line-height: 14.7pt; margin: 0in 0in 0in 0.25in; font-family: \"Times New Roman\", serif;'>Perform other duties as assigned.</div></li></ul><p style=\"direction: ltr; margin: 0px 36pt 5pt 0px; font-family: Cambria, serif; font-size: 12pt;\"><span style='font-family: \"Times New Roman\", serif; color: rgb(0, 0, 0);'><strong>&nbsp;</strong></span></p><p style=\"direction: ltr; margin: 0px 36pt 5pt 0px; font-family: Cambria, serif; font-size: 12pt;\"><span style='font-family: \"Times New Roman\", serif; color: rgb(0, 0, 0);'><strong>QUALIFICATIONS: &nbsp;</strong>To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Applicant should be physically capable of walking or standing a post outdoors for extended periods of time, as well as ascending and descending stairs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</span></p><ul style=\"direction: ltr; margin-top: 0px; margin-bottom: 0px;\"><li style=\"font-family: initial; font-size: 12pt; color: rgb(0, 0, 0); direction: ltr; margin: 0px 72pt 0px 0px;\"><div style='font-family: \"Times New Roman\", serif;'>Bachelor&rsquo;s degree is required, preferably with coursework or professional experience in human resources.</div></li><li style=\"font-family: initial; font-size: 12pt; color: rgb(0, 0, 0);\"><div style='font-family: \"Times New Roman\", serif;'>At least 3-5 years&#39; progressively responsible experience in Human Resources management.</div></li><li style=\"font-family: initial; font-size: 12pt; color: rgb(0, 0, 0);\"><div style='font-family: \"Times New Roman\", serif;'>SHRM Certified Professional (SHRM-CP) or SHRM Senior Certified Professional (SHRM-SCP) current certification preferred or master&rsquo;s degree in human resources preferred.</div></li><li style=\"font-family: initial; font-size: 12pt; color: rgb(0, 0, 0);\"><div style='font-family: \"Times New Roman\", serif;'>Applied knowledge of Human resources practices and principles, including strong practical knowledge of all applicable State and Federal laws and regulations.</div></li><li style=\"font-family: initial; font-size: 12pt; color: rgb(0, 0, 0);\"><div style='font-family: \"Times New Roman\", serif;'>Proven ability to stay informed about current regulations impacting HR.</div></li><li style=\"font-family: initial; font-size: 12pt; color: rgb(0, 0, 0);\"><div style='font-family: \"Times New Roman\", serif;'>Applied knowledge and skill in functions/processes of human resources information systems (HRIS) required. ADP Workforce Now; a plus.</div></li><li style=\"font-family: initial; font-size: 12pt; color: rgb(0, 0, 0);\"><div style='font-family: \"Times New Roman\", serif;'>Highly detail-oriented with the ability to work independently and exercise sound judgment when making decisions.</div></li><li style=\"font-family: initial; font-size: 12pt; color: rgb(0, 0, 0);\"><div style='font-family: \"Times New Roman\", serif;'>Capable of managing multiple projects efficiently, prioritizing tasks, and adapting to shifting deadlines.</div></li><li style=\"font-family: initial; font-size: 12pt; color: rgb(0, 0, 0);\"><div style='font-family: \"Times New Roman\", serif;'>Skilled at handling complex assignments and communicating effectively with faculty, staff, and administrators. Experience working with students is preferred.</div></li><li style=\"font-family: initial; font-size: 12pt; color: rgb(0, 0, 0);\"><div style='font-family: \"Times New Roman\", serif;'>Strong verbal and written communication skills, proficient computer literacy, financial acumen, and ability to keep accurate, detailed records.</div></li><li style=\"font-family: initial; font-size: 12pt; color: rgb(0, 0, 0);\"><div style='font-family: \"Times New Roman\", serif;'>Advanced proficiency in Microsoft Office, including data analysis, reporting, pivot tables, and spreadsheet management</div></li><li style=\"font-family: initial; font-size: 12pt; color: rgb(0, 0, 0);\"><div style='font-family: \"Times New Roman\", serif;'>Ability to establish credibility and be decisive, but able to recognize and support the College&rsquo;s preferences and priorities.</div></li><li style=\"font-family: initial; font-size: 12pt; color: rgb(0, 0, 0);\"><div style='font-family: \"Times New Roman\", serif;'>Superior client services skills, with the ability to work collaboratively with others throughout the organization to resolve and/or prevent issues.</div></li><li style=\"font-family: initial; font-size: 12pt; color: rgb(0, 0, 0);\"><div style='font-family: \"Times New Roman\", serif;'>Demonstrated responsiveness and professionalism in listening to and addressing employee concerns.</div></li><li style=\"font-family: initial; font-size: 12pt; color: rgb(0, 0, 0);\"><div style='font-family: \"Times New Roman\", serif;'>Maintains confidentiality of information with the ability to maintain a high degree of professionalism.</div></li><li style=\"font-family: initial; font-size: 12pt; color: rgb(0, 0, 0);\"><div style='font-family: \"Times New Roman\", serif;'>Must be able to work on-campus Monday through Friday with occassional off hours scheule.&nbsp;</div></li></ul><p style=\"direction: ltr; margin: 0px; font-family: Cambria, serif; font-size: 12pt;\"><span style='font-family: \"Times New Roman\", serif; color: rgb(0, 0, 0);'>&nbsp;</span></p><p style=\"direction: ltr; text-align: center; text-indent: 0px; background-color: white; margin: 0px;\"><span style='font-family: \"Times New Roman\", serif; font-size: 12pt; color: rgb(0, 0, 0);'>&nbsp;</span></p><p style=\"direction: ltr; text-align: center; text-indent: 0px; background-color: white; margin: 0px;\"><span style='font-family: \"Times New Roman\", serif; font-size: 12pt; color: rgb(0, 0, 0);'><strong>AN EQUAL OPPORTUNITY EMPLOYEE</strong></span></p></div></div>\n",
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