Executive Assistant to DCE

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    "location": {
      "city": "Tauranga",
      "state": "Bay of Plenty",
      "postalCode": "3116",
      "addressCountry": "New Zealand"
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    "datePosted": "2026-04-09",
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    "description": "<p><span style=\"font-weight: bold\">Executive Assistant to DCE</span><br></p>\n<p>Location: <em>Whareroa</em></p>\n<p>Hours: <em>37.5 hours - Monday-Friday</em><br></p>\n<p><span style=\"font-weight: bold\"><br></span><br></p>\n<p><span style=\"font-size: 12pt\">Due to an internal promotion, we are seeking a highly organised and proactive <span style=\"font-weight: bold\">Executive Assistant to the DCE</span> to provide professional, confidential, and efficient support to the Deputy Chief Executive (DCE).</span></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt\">This role is central to the smooth operation of the executive leadership team and requires someone who is confident, adaptable, committed and an excellent communicator, with strong attention to detail, a huge love for serving our iwi and the ability to manage competing priorities.</span></p>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt\">You can expect that your day to day will be varied, fast paced and heavy on the lean ins (support) to deliver key kaupapa for our people.</span></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Key Responsibilities</span></span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Manage the DCE’s diary, meetings, travel, correspondence, and communications</span></li>\n<li><span style=\"font-size: 12pt\">Prepare reports, presentations, meeting papers, and minutes</span></li>\n<li><span style=\"font-size: 12pt\">Organise and co-ordinate key community events</span></li>\n<li><span style=\"font-size: 12pt\">Coordinate weekly briefings and track actions and follow‑ups</span></li>\n<li><span style=\"font-size: 12pt\">Support delivery of the Annual General Meeting (AGM) and other key events</span></li>\n<li><span style=\"font-size: 12pt\">Provide general administration and delegated email management support</span></li>\n<li><span style=\"font-size: 12pt\">Provide reception relief and assist with meeting coordination</span></li>\n<li><span style=\"font-size: 12pt\">Support Tribal Registry maintenance and respond to queries</span></li>\n<li><span style=\"font-size: 12pt\">Maintain policy renewal schedules and compliance documentation</span></li>\n<li><span style=\"font-size: 12pt\">Assist with key HR functions including recruitment, onboarding, file management, and training compliance</span><br></li>\n<li><span style=\"font-size: 12pt\">Support Social Media functions</span></li>\n</ul>\n<p><span style=\"font-size: 12pt\"><br></span></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">About You</span></span></p>\n<p><span style=\"font-size: 12pt\">You will have proven experience in an executive support or senior administration role, with strong organisational and communication skills, discretion, and professionalism. Experience in kaupapa‑driven or iwi‑based environments is desirable.</span></p>\n<p><span style=\"font-size: 12pt\"><br></span></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Why Join Us?</span></span></p>\n<p><span style=\"font-size: 12pt\">This is an opportunity to work closely with senior leadership in a values‑led organisation making a meaningful difference for whānau and communities.</span></p>",
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