Home › Companies › ABFDAFED645B6920CFDB8559C078F8A5 › Academic Programs Coordinator
Academic Programs Coordinator
ABFDAFED645B6920CFDB8559C078F8A5 · Forest Grove Campus - Forest Grove, OR 97116; 2043 College Way, Forest Grove, OR, 97116, USA · Remote · Active · $45,000–$56,607 / year · Paycom ATS
Job facts
| Field | Value |
|---|---|
| Company | ABFDAFED645B6920CFDB8559C078F8A5 |
| Title | Academic Programs Coordinator |
| Normalized title | - |
| Department / team | Faculty and Staff |
| Location | Forest Grove, OR, United States |
| Work model | Remote / Remote |
| Employment type | - |
| Salary | $45,000–$56,607 / year |
| Status | active |
| ATS provider | Paycom ATS |
| Posted / first seen | 2026-05-22 / 2026-05-31 |
| Changed / last seen | 2026-05-31 / 2026-06-06 |
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| ATS provider jobs | Active postings observed through Paycom ATS. | Open |
| Provider filtered search | The same provider as a filtered job collection. | Open |
| City jobs | Active postings in Forest Grove. | Open |
| Department jobs | Active postings in Faculty and Staff. | Open |
| Work model jobs | Active Remote postings. | Open |
| Lifecycle events | Open, update, close, and reopen events for this posting. | Open |
| Original posting | Canonical source or apply URL captured from the ATS. | Open |
Linked records
| Company | ABFDAFED645B6920CFDB8559C078F8A5 |
| Source | 75a647b7-484c-438a-9744-6b48760f00fa |
| ATS provider | Paycom ATS |
Description
Description
Pacific University achieves excellence and distinction by investing in exceptional people to think, care, create, and pursue justice in our world. We embrace discovery in a close and nurturing environment that leads to genuine transformation. Our community is diverse, sustainable, and dedicated to discovery and excellence in teaching, scholarship, and practice.
At Pacific University, we thrive in an extraordinary environment, surrounded by the beauty of the great Pacific Northwest, with campus locations in Forest Grove and Hillsboro. We humbly acknowledge and thank the original caretakers of the lands on which we live, work, teach, and acquire and share knowledge.
GENERAL DESCRIPTION OF POSITION:
The Academic Programs Coordinator provides administrative support for the Associate Dean of Academic Programs and the Dean. This position supports the faculty, admin, staff, students, and the educational programs within the College of Optometry as well as suggests improvements to meet the College’s academic objectives. Works cooperatively with the Associate Dean of Academic Programs and the Dean in facilitating and ensuring communication between the administration, students and faculty. This position description is not intended to be all-inclusive and will likely have additional responsibilities as required.
ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES:
Manage the Operations of the Office of Academic Programs:
Continual management and monitoring of the Academic Standing of every student in the College, including graduate (i.e., MS, PhD) and bachelor (i.e., BSVS) degrees.
Communicate progress to relevant individuals/departments – including but not limited to course instructors, Registrar, International Programs, Business Office, Financial Aid, Office of Student Support.
Create and collaborate with the Associate Dean of Academic Programs and the Academic and Clinical Support Coordinator the didactic schedule for first through third years each semester.
Include problem solving and creative planning to accommodate the various faculty, student, and clinic schedules with considerations for classroom and lab availability.
Build exam schedules, creating and managing the supporting logistics for each course (i.e., Box folders), and managing the enrollment of students into electronic systems (i.e., ExamSoft, Box, and Moodle) each semester.
Work with the Office of Accessibility and Accommodation on exam proctoring of College of Optometry students with accommodations, including hiring and supervising an undergraduate work study student proctor.
Administer and manage the distribution of course and faculty evaluations to each student in the OD and Vision Science Program and maintain completed evaluations.
Distribute completed evaluations to relevant faculty member, faculty standing committees (i.e., Faculty Development Committee, Curriculum Committee), and administration upon request.
Collaborate with the Registrar’s Office, relevant faculty standing committees, the Dean’s Office, Academic Programs, and/or Clinical Programs on any faculty or program approved catalog changes. This includes but is not limited to credit hours, new courses, course changes, policy updates, and logistical updates to the upcoming catalog.
Ensures that any updates are implemented into the College curriculum.
Work cooperatively with the Academic and Clinical Support Coordinator to assist with programmatic duties.
Management of off-track student registration.
Assist the facilitation of scheduling of dual degree (OD/MS, OD/MEdVFL, OD/MBA) and degree completion (BSVS) students
Supervise the input of faculty evaluation schedules into the electronic evaluation system (i.e., Meditrek).
Collaborate on immunization requirements.
Work cooperatively with the program directors and coordinators (i.e., Vision Science Program).
Serve as in-house coordinator and point of contact for room use and scheduling.
Maintain and access filing systems for the Office of Academic Programs’ student files from the Registrar’s Office.
Pull transcripts and/or Admissions files for academic or conduct reviews.
Manage classroom and lab audio-visual equipment and educational materials and technology.
Order and facilitate installation of equipment and materials in coordination with the Dean’s Office, UIS, Facilities, outside vendors, or other relevant departments.
Distribute updates and information related to exam software.
Manage and access classroom and individual testing room cameras (i.e., Rhombus).
Serve as a resource for troubleshooting.
Communicate with the Registrar’s Office to update enrollment of remediation, retakes, course substitutions, and independent study contracts
Communicate with Financial Aid and the Business Office about off-track student tuition throughout the academic year.
Supervise student employees to include hiring, conducting performance appraisals, assigning work responsibilities, and ensuring appropriate training and support of lab supply monitors and equipment repair technicians.
Oversee equipment repair for the procedure’s labs.
Coordinate with outside vendor for equipment repair in labs.
Work cooperatively with the Associate Dean of Academic Programs and Executive Assistant to the Dean on the College of Optometry calendar.
Assist with preparation of Accreditation documents relative to the Office of Academic Programs
Provide support for College administrators, faculty, and students as needed.
Includes but not limited to program governance support, accreditation support, communication with various University departments, and duties as assigned.
Student Support:
Serve as primary point of contact to students for inquiries related to the Office of Academic Programs for course schedules, program policies; provides guidance and coordinate referrals when appropriate.
Distribute and manage the College of Optometry Agreement, Honor Code, Remote Learning Agreement, Remote Test Taking, and Media Release, and other relevant forms at first year orientation.
Assist with troubleshooting computer-based course examinations (i.e., ExamSoft) including an orientation for students the first week in the Fall semester.
Work cooperatively with the Associate Dean of Academic Programs in scheduling and coordinating student meetings.
Support, as needed, Vision Science Graduate Programs on completing registration for Vision Science students, including MS, PhD, and other relevant degrees.
Collaborate with the Vision Science Program Coordinator to monitor the logistics in the OD/MS Degree Program when creating student and faculty schedules.
Monitor off-track student standing. This includes, but is not limited to coordinating the development of independent study contracts, coordination of remediation exams with students and faculty, and communicating progress with appropriate individuals.
Works cooperatively with the Registrar’s Office to maintain database (i.e. Curriculog) for course offerings in preparation for student registration.
Supports Executive Assistant to the Dean with requests for verification of coursework for College of Optometry graduates and assist graduates with state licensure paperwork.
Serves as a liaison between other University programs and the College of Optometry on dual degree programs.
Faculty Support
Serve as primary point of contact to faculty for inquiries related to course schedules, final examination schedules, textbook/equipment requests and classroom coordination.
Assist with troubleshooting the preparation and/or delivery of computer-based course examinations (i.e. ExamSoft administrator).
Work cooperatively with the Associate Dean of Academic Programs and Office of Student Support to conduct midterm reviews.
Work cooperatively with the Associate Dean of Academic Programs, Curriculum Committee and Executive Assistant to the Dean in the process of maintenance evaluation and evolution of the curriculum.
Work cooperatively with the Associate Dean of Academic Programs in the logistics of appointments of part-time academic faculty members for classroom and laboratory instruction. This includes logistics related to contracts and new part-time faculty on-boarding.
Communicate with the College Accounting and Finance department the finalized part-time contracts and completed PAF.
Assist with communication of academic standing decisions from the faculty or administration to the student.
Public and Professional Relations:
Support administrative staff and faculty with College activities at on-site and off-site professional meetings as needed.
Assist with location, contractual negotiations, catering, classroom technology and equipment needs, brochures and promotional material for student educational events and faculty development workshops.
Serves as Liaison for College of Optometry to University Library and Bookstore:
Facilitate communication between faculty and University Bookstore Manager regarding booklist.
Work cooperatively with University Library staff on electronic book resources for faculty and students.
SECONDARY FUNCTIONS:
Perform other duties as required
Function as a true team member demonstrating collegiality, empathy, respect, and a desire to support other staff, student, faculty, and administrators of the program
JOB SCOPE:
Perform duties independently with minimal supervision, operating from specific and definite directions and instructions. Decisions are of a routine nature made within prescribed operating guidelines, policies and procedures. Mistakes/errors may result in disruption in programmatic operations.
SUPERVISOR RESPONSIBILITY:
Supervising student workers when appropriate.
Qualifications
EDUCATION AND/OR EXPERIENCE:
Bachelor’s degree or equivalent combination of education and experience.
Experience in higher education administrative and/or academic program support preferred
REQUIRED KNOWLEDGE, SKILLS, ABILITIES & BEHAVIORS:
Proven accuracy, thoroughness, timeliness, attention to detail and sense of urgency in meeting responsibilities and established deadlines
Experience working with PC computers and MS applications (Excel, Access, Word), especially database application.
Communicates with students, faculty, staff and the public appropriate to the age of the individual served.
Builds on basic learning and carries it from one situation to another.
Demonstrates critical thinking skills in problem solving and decision-making.
Asks questions and seeks assistance.
Takes responsibility to eliminate the source of problems.
Strict adherence to the principles of confidentiality regarding information pertaining to all students, faculty and staff – including but not limited to FERPA, HIPAA, and other laws.
Maintains proper appearance and personal conduct for the employee’s particular job.
Uses effective communication skills taking into consideration body language, filters, listening, paraphrasing, and questions with customers of diverse ethnic and cultural backgrounds.
Demonstrates ability to work in a team environment.
WORKING CONDITIONS:
Normal, busy and pleasant office environment
PHYSICAL ACTIVITIES:
x Standing x Lifting x Talking x Hearing
PHYSICAL REQUIREMENTS:
x Light work x Visual acuity
APPLICATION PROCESS
To apply, please upload your resume, cover letter and three professional references along with your Paycom application. Persons who do not follow and complete the application process are not applicants and will not be considered for employment.
Only qualified applicants will be contacted for an interview. During the selection process, we will strive to provide timely notifications. The selection process may vary from recruitment to recruitment but typically includes multiple interviews and may take several weeks depending on the position. All qualified applicants will be notified once the selection process has closed.
Applicants must be legally authorized to work in the United States at the time of hire and continue to work without employer visa sponsorship, now or in the future.
At Pacific University, we are dedicated to offering experiences that are authentic, holistic, equity-minded, and responsive. Our communal success rests on the recognition that complex problems and effective solutions are best approached by teams with a variety of diverse perspectives. and life experiences. As we continue to develop our equity practices, we actively promote access to opportunities and equitable pay for all employees.
Studies have shown that women and people of color are less likely to apply for jobs where they are unsure if they can perform every function in the job description. We are most interested in finding the best candidate for the job and that candidate may come from a variety of backgrounds and lived experiences. If you are interested in applying, we encourage you to think broadly about how your background and skill set may qualify you for the role.
We, who make up Pacific University, aspire to become a community of purpose where everyone is enabled to be wholly and comfortably who they are; accountable for inclusive behaviors and practices; built on trust, civility, care, openness, and honest conversations often around critical subjects. We know that these values are critical to prepare for a global world with complex problems, through an asset-based mindset so that everyone is afforded an opportunity to succeed. We believe in fostering a workplace where every employee is respected, their contributions are valued, and they are provided opportunities to succeed.
COMPENSATION AND BENEFITS
We offer a comprehensive benefits package for qualifying employees. Current benefits include:
Generous paid time off (for vacation, holidays—including winter break—and sick leave)
Medical coverage with alternative care options (with in-network services covered at 100% after payroll deduction)
Comprehensive dental and vision plans
Generous retirement contribution after one year of service with no match required
Free mental health appointments
Tuition remission for employees and their dependent child(ren) who meet eligibility requirements
On-campus benefits, including free access to our sports facility and library
Discounts on campus food, bookstore purchases, clinic services, and outdoor program gear rentals (including kayaks, snowshoes, and bikes)
EQUAL OPPORTUNITY EMPLOYMENT
Pacific University is an Equal Opportunity Employer and is committed to complying with all applicable laws, including those concerning employment and workplace policies. We are committed to fostering a non-discriminatory and inclusive work environment. We are proud to encourage applications from individuals of all backgrounds, including those from historically underrepresented groups.
NOTICE OF NONDISCRIMINATION POLICY
Pacific University makes all employment decisions without regard to race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability, sex, gender identity and/or expression, sexual orientation, military or veteran status, or any other characteristics protected by applicable law. Applicable laws include, but are not limited to, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, and the Americans with Disabilities Act of 1990. Questions or complaints may be directed to the Vice President for Academic Affairs at 2043 College Way, Forest Grove, OR 97116 or via email at [email protected] .
Full job record
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| Org ID | 198c66b1-7bb0-4c4b-82c7-e062fe67caf5 |
| Source ID | 75a647b7-484c-438a-9744-6b48760f00fa |
| Board ID | 75a647b7-484c-438a-9744-6b48760f00fa |
| Provider | paycom |
| Provider Job Key | 297094 |
| Title | Academic Programs Coordinator |
| Normalized Title | — |
| Status | active |
| Active | yes |
| Location Text | Forest Grove Campus - Forest Grove, OR 97116; 2043 College Way, Forest Grove, OR, 97116, USA |
| Department | Faculty and Staff |
| Team | — |
| Employment Type | — |
| Workplace Type | remote |
| Remote Policy | remote |
| Country | United States |
| Region | OR |
| City | Forest Grove |
| Salary Raw | $45,000.00 - $56,607.00 |
| Salary Min | 45,000 |
| Salary Max | 56,607 |
| Salary Currency | USD |
| Salary Period | year |
| Source URL | https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=297094&clientkey=ABFDAFED645B6920CFDB8559C078F8A5 |
| Apply URL | https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=297094&clientkey=ABFDAFED645B6920CFDB8559C078F8A5 |
| First Seen At | 2026-05-31 19:06:53Z |
| Last Seen At | 2026-06-06 09:50:16Z |
| Last Checked At | 2026-06-06 09:50:16Z |
| Last Changed At | 2026-05-31 19:06:53Z |
| Inactive At | — |
| Source Posted At | 2026-05-22 00:00:00Z |
| Source Updated At | — |
| Raw Payload Uri | s3://job-postings-prod-raw-590183727216/raw/provider=paycom/board=ABFDAFED645B6920CFDB8559C078F8A5/date=2026-06-06/2026-06-06T09-50-14-137Z-d133cb1f05a41426a094cd557d36bee8468cdc676dd17cb2f2de8ebc1fa78c3a.json |
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"description": "<p style=\"border:none; text-align:justify; margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Pacific University achieves excellence and distinction by investing in exceptional people to think, care, create, and pursue justice in our world. We embrace discovery in a close and nurturing environment that leads to genuine transformation. Our community is diverse, sustainable, and dedicated to discovery and excellence in teaching, scholarship, and practice.</span></span></span></span></p>\r\n\r\n<p style=\"border:none; text-align:justify; margin-bottom:11px\"> </p>\r\n\r\n<p style=\"border:none; text-align:justify; margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">At Pacific University, we thrive in an extraordinary environment, surrounded by the beauty of the great Pacific Northwest, with campus locations in Forest Grove and Hillsboro. We humbly acknowledge and thank the original caretakers of the lands on which we live, work, teach, and acquire and share knowledge.</span></span></span></span></p>\r\n\r\n<p style=\"border:none; text-align:justify; margin-bottom:11px\"> </p>\r\n\r\n<p><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\"><strong>GENERAL DESCRIPTION OF POSITION:</strong><br />\r\nThe Academic Programs Coordinator provides administrative support for the Associate Dean of Academic Programs and the Dean. This position supports the faculty, admin, staff, students, and the educational programs within the College of Optometry as well as suggests improvements to meet the College’s academic objectives. Works cooperatively with the Associate Dean of Academic Programs and the Dean in facilitating and ensuring communication between the administration, students and faculty. This position description is not intended to be all-inclusive and will likely have additional responsibilities as required.</span></span></span></span></p>\r\n\r\n<p> </p>\r\n\r\n<p><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\"><strong>ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES:</strong><br />\r\n<strong>Manage the Operations of the Office of Academic Programs:</strong></span></span></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\">Continual management and monitoring of the Academic Standing of every student in the College, including graduate (i.e., MS, PhD) and bachelor (i.e., BSVS) degrees.</span></span>\r\n\r\n\t<ul>\r\n\t\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Communicate progress to relevant individuals/departments – including but not limited to course instructors, Registrar, International Programs, Business Office, Financial Aid, Office of Student Support.</span></span></span></span></li>\r\n\t</ul>\r\n\t</li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Create and collaborate with the Associate Dean of Academic Programs and the Academic and Clinical Support Coordinator the didactic schedule for first through third years each semester. </span></span></span></span>\r\n\t<ul>\r\n\t\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Include problem solving and creative planning to accommodate the various faculty, student, and clinic schedules with considerations for classroom and lab availability. </span></span></span></span></li>\r\n\t</ul>\r\n\t</li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Build exam schedules, creating and managing the supporting logistics for each course (i.e., Box folders), and managing the enrollment of students into electronic systems (i.e., ExamSoft, Box, and Moodle) each semester.</span></span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Work with the Office of Accessibility and Accommodation on exam proctoring of College of Optometry students with accommodations, including hiring and supervising an undergraduate work study student proctor.</span></span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Administer and manage the distribution of course and faculty evaluations to each student in the OD and Vision Science Program and maintain completed evaluations. </span></span></span></span>\r\n\t<ul>\r\n\t\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Distribute completed evaluations to relevant faculty member, faculty standing committees (i.e., Faculty Development Committee, Curriculum Committee), and administration upon request.</span></span></span></span></li>\r\n\t</ul>\r\n\t</li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Collaborate with the Registrar’s Office, relevant faculty standing committees, the Dean’s Office, Academic Programs, and/or Clinical Programs on any faculty or program approved catalog changes. This includes but is not limited to credit hours, new courses, course changes, policy updates, and logistical updates to the upcoming catalog.</span></span></span></span>\r\n\t<ul>\r\n\t\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Ensures that any updates are implemented into the College curriculum.</span></span></span></span></li>\r\n\t</ul>\r\n\t</li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Work cooperatively with the Academic and Clinical Support Coordinator to assist with programmatic duties.</span></span></span></span>\r\n\t<ul>\r\n\t\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Management of off-track student registration.</span></span></span></span></li>\r\n\t\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Assist the facilitation of scheduling of dual degree (OD/MS, OD/MEdVFL, OD/MBA) and degree completion (BSVS) students</span></span></span></span></li>\r\n\t\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Supervise the input of faculty evaluation schedules into the electronic evaluation system (i.e., Meditrek).</span></span></span></span></li>\r\n\t\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Collaborate on immunization requirements.</span></span></span></span></li>\r\n\t</ul>\r\n\t</li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Work cooperatively with the program directors and coordinators (i.e., Vision Science Program).</span></span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Serve as in-house coordinator and point of contact for room use and scheduling.</span></span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Maintain and access filing systems for the Office of Academic Programs’ student files from the Registrar’s Office. </span></span></span></span>\r\n\t<ul>\r\n\t\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Pull transcripts and/or Admissions files for academic or conduct reviews.</span></span></span></span></li>\r\n\t</ul>\r\n\t</li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Manage classroom and lab audio-visual equipment and educational materials and technology. </span></span></span></span>\r\n\t<ul>\r\n\t\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Order and facilitate installation of equipment and materials in coordination with the Dean’s Office, UIS, Facilities, outside vendors, or other relevant departments.</span></span></span></span></li>\r\n\t\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Distribute updates and information related to exam software.</span></span></span></span></li>\r\n\t\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Manage and access classroom and individual testing room cameras (i.e., Rhombus).</span></span></span></span></li>\r\n\t\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Serve as a resource for troubleshooting.</span></span></span></span></li>\r\n\t</ul>\r\n\t</li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Communicate with the Registrar’s Office to update enrollment of remediation, retakes, course substitutions, and independent study contracts</span></span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Communicate with Financial Aid and the Business Office about off-track student tuition throughout the academic year.</span></span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Supervise student employees to include hiring, conducting performance appraisals, assigning work responsibilities, and ensuring appropriate training and support of lab supply monitors and equipment repair technicians.</span></span></span></span>\r\n\t<ul>\r\n\t\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Oversee equipment repair for the procedure’s labs. </span></span></span></span></li>\r\n\t\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Coordinate with outside vendor for equipment repair in labs.</span></span></span></span></li>\r\n\t</ul>\r\n\t</li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Work cooperatively with the Associate Dean of Academic Programs and Executive Assistant to the Dean on the College of Optometry calendar. </span></span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Assist with preparation of Accreditation documents relative to the Office of Academic Programs</span></span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Provide support for College administrators, faculty, and students as needed.</span></span></span></span>\r\n\t<ul>\r\n\t\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Includes but not limited to program governance support, accreditation support, communication with various University departments, and duties as assigned.</span></span></span></span></li>\r\n\t</ul>\r\n\t</li>\r\n</ul>\r\n\r\n<p><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\"></span></span></span></span></p>\r\n\r\n<p><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\"><strong>Student Support:</strong></span></span></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\">Serve as primary point of contact to students for inquiries related to the Office of Academic Programs for course schedules, program policies; provides guidance and coordinate referrals when appropriate.</span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Distribute and manage the College of Optometry Agreement, Honor Code, Remote Learning Agreement, Remote Test Taking, and Media Release, and other relevant forms at first year orientation.</span></span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Assist with troubleshooting computer-based course examinations (i.e., ExamSoft) including an orientation for students the first week in the Fall semester.</span></span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Work cooperatively with the Associate Dean of Academic Programs in scheduling and coordinating student meetings.</span></span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Support, as needed, Vision Science Graduate Programs on completing registration for Vision Science students, including MS, PhD, and other relevant degrees. </span></span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Collaborate with the Vision Science Program Coordinator to monitor the logistics in the OD/MS Degree Program when creating student and faculty schedules.</span></span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Monitor off-track student standing. This includes, but is not limited to coordinating the development of independent study contracts, coordination of remediation exams with students and faculty, and communicating progress with appropriate individuals.</span></span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Works cooperatively with the Registrar’s Office to maintain database (i.e. Curriculog) for course offerings in preparation for student registration.</span></span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Supports Executive Assistant to the Dean with requests for verification of coursework for College of Optometry graduates and assist graduates with state licensure paperwork. </span></span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Serves as a liaison between other University programs and the College of Optometry on dual degree programs. </span></span></span></span></li>\r\n</ul>\r\n\r\n<p><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\"></span></span></span></span></p>\r\n\r\n<p><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\"><strong>Faculty Support </strong></span></span></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\">Serve as primary point of contact to faculty for inquiries related to course schedules, final examination schedules, textbook/equipment requests and classroom coordination. </span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Assist with troubleshooting the preparation and/or delivery of computer-based course examinations (i.e. ExamSoft administrator).</span></span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Work cooperatively with the Associate Dean of Academic Programs and Office of Student Support to conduct midterm reviews.</span></span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Work cooperatively with the Associate Dean of Academic Programs, Curriculum Committee and Executive Assistant to the Dean in the process of maintenance evaluation and evolution of the curriculum. </span></span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Work cooperatively with the Associate Dean of Academic Programs in the logistics of appointments of part-time academic faculty members for classroom and laboratory instruction. This includes logistics related to contracts and new part-time faculty on-boarding.</span></span></span></span>\r\n\t<ul>\r\n\t\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Communicate with the College Accounting and Finance department the finalized part-time contracts and completed PAF.</span></span></span></span></li>\r\n\t</ul>\r\n\t</li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Assist with communication of academic standing decisions from the faculty or administration to the student.</span></span></span></span></li>\r\n</ul>\r\n\r\n<p> </p>\r\n\r\n<p><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\"><strong>Public and Professional Relations:</strong></span></span></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\">Support administrative staff and faculty with College activities at on-site and off-site professional meetings as needed. </span></span>\r\n\r\n\t<ul>\r\n\t\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Assist with location, contractual negotiations, catering, classroom technology and equipment needs, brochures and promotional material for student educational events and faculty development workshops. </span></span></span></span></li>\r\n\t</ul>\r\n\t</li>\r\n</ul>\r\n\r\n<p> </p>\r\n\r\n<p><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\"><strong>Serves as Liaison for College of Optometry to University Library and Bookstore:</strong></span></span></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\">Facilitate communication between faculty and University Bookstore Manager regarding booklist.</span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Work cooperatively with University Library staff on electronic book resources for faculty and students. </span></span></span></span></li>\r\n</ul>\r\n\r\n<p><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\"></span></span><br />\r\n<span style=\"line-height:normal\"><span style=\"color:black\"><strong>SECONDARY FUNCTIONS: </strong></span></span></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\">Perform other duties as required</span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\">Function as a true team member demonstrating collegiality, empathy, respect, and a desire to support other staff, student, faculty, and administrators of the program</span></span></span></span></li>\r\n</ul>\r\n\r\n<p> </p>\r\n\r\n<p><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\"><strong>JOB SCOPE:</strong><br />\r\nPerform duties independently with minimal supervision, operating from specific and definite directions and instructions. Decisions are of a routine nature made within prescribed operating guidelines, policies and procedures. Mistakes/errors may result in disruption in programmatic operations. </span></span></span></span></p>\r\n\r\n<p> </p>\r\n\r\n<p><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><span style=\"color:black\"><strong>SUPERVISOR RESPONSIBILITY:</strong><br />\r\nSupervising student workers when appropriate.</span></span></span></span><br />\r\n </p>\r\n",
"jobCategory": "Faculty and Staff ",
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"googleJobJson": "{\"@context\":\"https://schema.org/\",\"@type\":\"JobPosting\",\"title\":\"Academic Programs Coordinator \",\"identifier\":\"J0CJ13297094\",\"url\":\"https://www.paycomonline.net/v4/ats/web.php/portal/ABFDAFED645B6920CFDB8559C078F8A5/jobs/297094\",\"image\":\"https://www.paycomonline.net/v4/ats/web.php/application/style/logo?clientkey=ABFDAFED645B6920CFDB8559C078F8A5\",\"datePosted\":\"2026-05-22\",\"description\":\"Job DetailsJob Location: Forest Grove Campus - Forest Grove, OR 97116Position Type: Non-ExemptSalary Range: $45,000.00 - $56,607.00Job Category: Faculty and Staff Pacific University achieves excellence and distinction by investing in exceptional people to think, care, create, and pursue justice in our world. We embrace discovery in a close and nurturing environment that leads to genuine transformation. Our community is diverse, sustainable, and dedicated to discovery and excellence in teaching, scholarship, and practice.\\r\\n\\r\\n \\r\\n\\r\\nAt Pacific University, we thrive in an extraordinary environment, surrounded by the beauty of the great Pacific Northwest, with campus locations in Forest Grove and Hillsboro. We humbly acknowledge and thank the original caretakers of the lands on which we live, work, teach, and acquire and share knowledge.\\r\\n\\r\\n \\r\\n\\r\\nGENERAL DESCRIPTION OF POSITION:\\r\\nThe Academic Programs Coordinator provides administrative support for the Associate Dean of Academic Programs and the Dean. This position supports the faculty, admin, staff, students, and the educational programs within the College of Optometry as well as suggests improvements to meet the College’s academic objectives. Works cooperatively with the Associate Dean of Academic Programs and the Dean in facilitating and ensuring communication between the administration, students and faculty. This position description is not intended to be all-inclusive and will likely have additional responsibilities as required.\\r\\n\\r\\n \\r\\n\\r\\nESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES:\\r\\nManage the Operations of the Office of Academic Programs:\\r\\n\\r\\n\\r\\n\\tContinual management and monitoring of the Academic Standing of every student in the College, including graduate (i.e., MS, PhD) and bachelor (i.e., BSVS) degrees.\\r\\n\\r\\n\\t\\r\\n\\t\\tCommunicate progress to relevant individuals/departments – including but not limited to course instructors, Registrar, International Programs, Business Office, Financial Aid, Office of Student Support.\\r\\n\\t\\r\\n\\t\\r\\n\\tCreate and collaborate with the Associate Dean of Academic Programs and the Academic and Clinical Support Coordinator the didactic schedule for first through third years each semester. \\r\\n\\t\\r\\n\\t\\tInclude problem solving and creative planning to accommodate the various faculty, student, and clinic schedules with considerations for classroom and lab availability. \\r\\n\\t\\r\\n\\t\\r\\n\\tBuild exam schedules, creating and managing the supporting logistics for each course (i.e., Box folders), and managing the enrollment of students into electronic systems (i.e., ExamSoft, Box, and Moodle) each semester.\\r\\n\\tWork with the Office of Accessibility and Accommodation on exam proctoring of College of Optometry students with accommodations, including hiring and supervising an undergraduate work study student proctor.\\r\\n\\tAdminister and manage the distribution of course and faculty evaluations to each student in the OD and Vision Science Program and maintain completed evaluations. \\r\\n\\t\\r\\n\\t\\tDistribute completed evaluations to relevant faculty member, faculty standing committees (i.e., Faculty Development Committee, Curriculum Committee), and administration upon request.\\r\\n\\t\\r\\n\\t\\r\\n\\tCollaborate with the Registrar’s Office, relevant faculty standing committees, the Dean’s Office, Academic Programs, and/or Clinical Programs on any faculty or program approved catalog changes. This includes but is not limited to credit hours, new courses, course changes, policy updates, and logistical updates to the upcoming catalog.\\r\\n\\t\\r\\n\\t\\tEnsures that any updates are implemented into the College curriculum.\\r\\n\\t\\r\\n\\t\\r\\n\\tWork cooperatively with the Academic and Clinical Support Coordinator to assist with programmatic duties.\\r\\n\\t\\r\\n\\t\\tManagement of off-track student registration.\\r\\n\\t\\tAssist the facilitation of scheduling of dual degree (OD/MS, OD/MEdVFL, OD/MBA) and degree completion (BSVS) students\\r\\n\\t\\tSupervise the input of faculty evaluation schedules into the electronic evaluation system (i.e., Meditrek).\\r\\n\\t\\tCollaborate on immunization requirements.\\r\\n\\t\\r\\n\\t\\r\\n\\tWork cooperatively with the program directors and coordinators (i.e., Vision Science Program).\\r\\n\\tServe as in-house coordinator and point of contact for room use and scheduling.\\r\\n\\tMaintain and access filing systems for the Office of Academic Programs’ student files from the Registrar’s Office. \\r\\n\\t\\r\\n\\t\\tPull transcripts and/or Admissions files for academic or conduct reviews.\\r\\n\\t\\r\\n\\t\\r\\n\\tManage classroom and lab audio-visual equipment and educational materials and technology. \\r\\n\\t\\r\\n\\t\\tOrder and facilitate installation of equipment and materials in coordination with the Dean’s Office, UIS, Facilities, outside vendors, or other relevant departments.\\r\\n\\t\\tDistribute updates and information related to exam software.\\r\\n\\t\\tManage and access classroom and individual testing room cameras (i.e., Rhombus).\\r\\n\\t\\tServe as a resource for troubleshooting.\\r\\n\\t\\r\\n\\t\\r\\n\\tCommunicate with the Registrar’s Office to update enrollment of remediation, retakes, course substitutions, and independent study contracts\\r\\n\\tCommunicate with Financial Aid and the Business Office about off-track student tuition throughout the academic year.\\r\\n\\tSupervise student employees to include hiring, conducting performance appraisals, assigning work responsibilities, and ensuring appropriate training and support of lab supply monitors and equipment repair technicians.\\r\\n\\t\\r\\n\\t\\tOversee equipment repair for the procedure’s labs. \\r\\n\\t\\tCoordinate with outside vendor for equipment repair in labs.\\r\\n\\t\\r\\n\\t\\r\\n\\tWork cooperatively with the Associate Dean of Academic Programs and Executive Assistant to the Dean on the College of Optometry calendar. \\r\\n\\tAssist with preparation of Accreditation documents relative to the Office of Academic Programs\\r\\n\\tProvide support for College administrators, faculty, and students as needed.\\r\\n\\t\\r\\n\\t\\tIncludes but not limited to program governance support, accreditation support, communication with various University departments, and duties as assigned.\\r\\n\\t\\r\\n\\t\\r\\n\\r\\n\\r\\n\\r\\n\\r\\nStudent Support:\\r\\n\\r\\n\\r\\n\\tServe as primary point of contact to students for inquiries related to the Office of Academic Programs for course schedules, program policies; provides guidance and coordinate referrals when appropriate.\\r\\n\\tDistribute and manage the College of Optometry Agreement, Honor Code, Remote Learning Agreement, Remote Test Taking, and Media Release, and other relevant forms at first year orientation.\\r\\n\\tAssist with troubleshooting computer-based course examinations (i.e., ExamSoft) including an orientation for students the first week in the Fall semester.\\r\\n\\tWork cooperatively with the Associate Dean of Academic Programs in scheduling and coordinating student meetings.\\r\\n\\tSupport, as needed, Vision Science Graduate Programs on completing registration for Vision Science students, including MS, PhD, and other relevant degrees. \\r\\n\\tCollaborate with the Vision Science Program Coordinator to monitor the logistics in the OD/MS Degree Program when creating student and faculty schedules.\\r\\n\\tMonitor off-track student standing. This includes, but is not limited to coordinating the development of independent study contracts, coordination of remediation exams with students and faculty, and communicating progress with appropriate individuals.\\r\\n\\tWorks cooperatively with the Registrar’s Office to maintain database (i.e. Curriculog) for course offerings in preparation for student registration.\\r\\n\\tSupports Executive Assistant to the Dean with requests for verification of coursework for College of Optometry graduates and assist graduates with state licensure paperwork. \\r\\n\\tServes as a liaison between other University programs and the College of Optometry on dual degree programs. \\r\\n\\r\\n\\r\\n\\r\\n\\r\\nFaculty Support \\r\\n\\r\\n\\r\\n\\tServe as primary point of contact to faculty for inquiries related to course schedules, final examination schedules, textbook/equipment requests and classroom coordination. \\r\\n\\tAssist with troubleshooting the preparation and/or delivery of computer-based course examinations (i.e. ExamSoft administrator).\\r\\n\\tWork cooperatively with the Associate Dean of Academic Programs and Office of Student Support to conduct midterm reviews.\\r\\n\\tWork cooperatively with the Associate Dean of Academic Programs, Curriculum Committee and Executive Assistant to the Dean in the process of maintenance evaluation and evolution of the curriculum. \\r\\n\\tWork cooperatively with the Associate Dean of Academic Programs in the logistics of appointments of part-time academic faculty members for classroom and laboratory instruction. This includes logistics related to contracts and new part-time faculty on-boarding.\\r\\n\\t\\r\\n\\t\\tCommunicate with the College Accounting and Finance department the finalized part-time contracts and completed PAF.\\r\\n\\t\\r\\n\\t\\r\\n\\tAssist with communication of academic standing decisions from the faculty or administration to the student.\\r\\n\\r\\n\\r\\n \\r\\n\\r\\nPublic and Professional Relations:\\r\\n\\r\\n\\r\\n\\tSupport administrative staff and faculty with College activities at on-site and off-site professional meetings as needed. \\r\\n\\r\\n\\t\\r\\n\\t\\tAssist with location, contractual negotiations, catering, classroom technology and equipment needs, brochures and promotional material for student educational events and faculty development workshops. \\r\\n\\t\\r\\n\\t\\r\\n\\r\\n\\r\\n \\r\\n\\r\\nServes as Liaison for College of Optometry to University Library and Bookstore:\\r\\n\\r\\n\\r\\n\\tFacilitate communication between faculty and University Bookstore Manager regarding booklist.\\r\\n\\tWork cooperatively with University Library staff on electronic book resources for faculty and students. \\r\\n\\r\\n\\r\\n\\r\\nSECONDARY FUNCTIONS: \\r\\n\\r\\n\\r\\n\\tPerform other duties as required\\r\\n\\tFunction as a true team member demonstrating collegiality, empathy, respect, and a desire to support other staff, student, faculty, and administrators of the program\\r\\n\\r\\n\\r\\n \\r\\n\\r\\nJOB SCOPE:\\r\\nPerform duties independently with minimal supervision, operating from specific and definite directions and instructions. Decisions are of a routine nature made within prescribed operating guidelines, policies and procedures. Mistakes/errors may result in disruption in programmatic operations. \\r\\n\\r\\n \\r\\n\\r\\nSUPERVISOR RESPONSIBILITY:\\r\\nSupervising student workers when appropriate.\\r\\n \\r\\nQualificationsEDUCATION AND/OR EXPERIENCE:\\r\\n\\r\\n\\r\\n\\tBachelor’s degree or equivalent combination of education and experience.\\r\\n\\tExperience in higher education administrative and/or academic program support preferred\\r\\n\\r\\n\\r\\n \\r\\n\\r\\nREQUIRED KNOWLEDGE, SKILLS, ABILITIES & BEHAVIORS:\\r\\n\\r\\n\\r\\n\\tProven accuracy, thoroughness, timeliness, attention to detail and sense of urgency in meeting responsibilities and established deadlines\\r\\n\\tExperience working with PC computers and MS applications (Excel, Access, Word), especially database application.\\r\\n\\tCommunicates with students, faculty, staff and the public appropriate to the age of the individual served.\\r\\n\\tBuilds on basic learning and carries it from one situation to another.\\r\\n\\tDemonstrates critical thinking skills in problem solving and decision-making.\\r\\n\\tAsks questions and seeks assistance.\\r\\n\\tTakes responsibility to eliminate the source of problems.\\r\\n\\tStrict adherence to the principles of confidentiality regarding information pertaining to all students, faculty and staff – including but not limited to FERPA, HIPAA, and other laws.\\r\\n\\tMaintains proper appearance and personal conduct for the employee’s particular job.\\r\\n\\tUses effective communication skills taking into consideration body language, filters, listening, paraphrasing, and questions with customers of diverse ethnic and cultural backgrounds.\\r\\n\\tDemonstrates ability to work in a team environment.\\r\\n\\r\\n\\r\\n \\r\\n\\r\\nWORKING CONDITIONS: \\r\\nNormal, busy and pleasant office environment\\r\\n\\r\\n \\r\\n\\r\\nPHYSICAL ACTIVITIES:\\r\\nx Standing x Lifting x Talking x Hearing\\r\\n\\r\\n \\r\\n\\r\\nPHYSICAL REQUIREMENTS:\\r\\n x Light work x Visual acuity\\r\\n\\r\\n \\r\\n\\r\\nAPPLICATION PROCESS\\r\\n\\r\\nTo apply, please upload your resume, cover letter and three professional references along with your Paycom application. Persons who do not follow and complete the application process are not applicants and will not be considered for employment.\\r\\n\\r\\nOnly qualified applicants will be contacted for an interview. During the selection process, we will strive to provide timely notifications. The selection process may vary from recruitment to recruitment but typically includes multiple interviews and may take several weeks depending on the position. All qualified applicants will be notified once the selection process has closed.\\r\\n\\r\\n \\r\\n\\r\\nApplicants must be legally authorized to work in the United States at the time of hire and continue to work without employer visa sponsorship, now or in the future.\\r\\n\\r\\n \\r\\n\\r\\nAt Pacific University, we are dedicated to offering experiences that are authentic, holistic, equity-minded, and responsive. Our communal success rests on the recognition that complex problems and effective solutions are best approached by teams with a variety of diverse perspectives. and life experiences. As we continue to develop our equity practices, we actively promote access to opportunities and equitable pay for all employees.\\r\\n\\r\\n \\r\\n\\r\\nStudies have shown that women and people of color are less likely to apply for jobs where they are unsure if they can perform every function in the job description. We are most interested in finding the best candidate for the job and that candidate may come from a variety of backgrounds and lived experiences. If you are interested in applying, we encourage you to think broadly about how your background and skill set may qualify you for the role.\\r\\n\\r\\n \\r\\n\\r\\nWe, who make up Pacific University, aspire to become a community of purpose where everyone is enabled to be wholly and comfortably who they are; accountable for inclusive behaviors and practices; built on trust, civility, care, openness, and honest conversations often around critical subjects. We know that these values are critical to prepare for a global world with complex problems, through an asset-based mindset so that everyone is afforded an opportunity to succeed. We believe in fostering a workplace where every employee is respected, their contributions are valued, and they are provided opportunities to succeed.\\r\\n\\r\\n \\r\\n\\r\\nCOMPENSATION AND BENEFITS \\r\\n\\r\\nWe offer a comprehensive benefits package for qualifying employees. Current benefits include:\\r\\n\\r\\n\\r\\n\\tGenerous paid time off (for vacation, holidays—including winter break—and sick leave)\\r\\n\\tMedical coverage with alternative care options (with in-network services covered at 100% after payroll deduction)\\r\\n\\tComprehensive dental and vision plans\\r\\n\\tGenerous retirement contribution after one year of service with no match required\\r\\n\\tFree mental health appointments\\r\\n\\tTuition remission for employees and their dependent child(ren) who meet eligibility requirements\\r\\n\\tOn-campus benefits, including free access to our sports facility and library\\r\\n\\tDiscounts on campus food, bookstore purchases, clinic services, and outdoor program gear rentals (including kayaks, snowshoes, and bikes)\\r\\n\\r\\n\\r\\n \\r\\n\\r\\nEQUAL OPPORTUNITY EMPLOYMENT \\r\\n\\r\\nPacific University is an Equal Opportunity Employer and is committed to complying with all applicable laws, including those concerning employment and workplace policies. We are committed to fostering a non-discriminatory and inclusive work environment. We are proud to encourage applications from individuals of all backgrounds, including those from historically underrepresented groups.\\r\\n\\r\\n \\r\\n\\r\\nNOTICE OF NONDISCRIMINATION POLICY \\r\\n\\r\\nPacific University makes all employment decisions without regard to race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability, sex, gender identity and/or expression, sexual orientation, military or veteran status, or any other characteristics protected by applicable law. Applicable laws include, but are not limited to, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, and the Americans with Disabilities Act of 1990. Questions or complaints may be directed to the Vice President for Academic Affairs at 2043 College Way, Forest Grove, OR 97116 or via email at [email protected].\\r\\n\",\"responsibilities\":\"Pacific University achieves excellence and distinction by investing in exceptional people to think, care, create, and pursue justice in our world. We embrace discovery in a close and nurturing environment that leads to genuine transformation. Our community is diverse, sustainable, and dedicated to discovery and excellence in teaching, scholarship, and practice.\\r\\n\\r\\n \\r\\n\\r\\nAt Pacific University, we thrive in an extraordinary environment, surrounded by the beauty of the great Pacific Northwest, with campus locations in Forest Grove and Hillsboro. We humbly acknowledge and thank the original caretakers of the lands on which we live, work, teach, and acquire and share knowledge.\\r\\n\\r\\n \\r\\n\\r\\nGENERAL DESCRIPTION OF POSITION:\\r\\nThe Academic Programs Coordinator provides administrative support for the Associate Dean of Academic Programs and the Dean. This position supports the faculty, admin, staff, students, and the educational programs within the College of Optometry as well as suggests improvements to meet the College’s academic objectives. Works cooperatively with the Associate Dean of Academic Programs and the Dean in facilitating and ensuring communication between the administration, students and faculty. This position description is not intended to be all-inclusive and will likely have additional responsibilities as required.\\r\\n\\r\\n \\r\\n\\r\\nESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES:\\r\\nManage the Operations of the Office of Academic Programs:\\r\\n\\r\\n\\r\\n\\tContinual management and monitoring of the Academic Standing of every student in the College, including graduate (i.e., MS, PhD) and bachelor (i.e., BSVS) degrees.\\r\\n\\r\\n\\t\\r\\n\\t\\tCommunicate progress to relevant individuals/departments – including but not limited to course instructors, Registrar, International Programs, Business Office, Financial Aid, Office of Student Support.\\r\\n\\t\\r\\n\\t\\r\\n\\tCreate and collaborate with the Associate Dean of Academic Programs and the Academic and Clinical Support Coordinator the didactic schedule for first through third years each semester. \\r\\n\\t\\r\\n\\t\\tInclude problem solving and creative planning to accommodate the various faculty, student, and clinic schedules with considerations for classroom and lab availability. \\r\\n\\t\\r\\n\\t\\r\\n\\tBuild exam schedules, creating and managing the supporting logistics for each course (i.e., Box folders), and managing the enrollment of students into electronic systems (i.e., ExamSoft, Box, and Moodle) each semester.\\r\\n\\tWork with the Office of Accessibility and Accommodation on exam proctoring of College of Optometry students with accommodations, including hiring and supervising an undergraduate work study student proctor.\\r\\n\\tAdminister and manage the distribution of course and faculty evaluations to each student in the OD and Vision Science Program and maintain completed evaluations. \\r\\n\\t\\r\\n\\t\\tDistribute completed evaluations to relevant faculty member, faculty standing committees (i.e., Faculty Development Committee, Curriculum Committee), and administration upon request.\\r\\n\\t\\r\\n\\t\\r\\n\\tCollaborate with the Registrar’s Office, relevant faculty standing committees, the Dean’s Office, Academic Programs, and/or Clinical Programs on any faculty or program approved catalog changes. This includes but is not limited to credit hours, new courses, course changes, policy updates, and logistical updates to the upcoming catalog.\\r\\n\\t\\r\\n\\t\\tEnsures that any updates are implemented into the College curriculum.\\r\\n\\t\\r\\n\\t\\r\\n\\tWork cooperatively with the Academic and Clinical Support Coordinator to assist with programmatic duties.\\r\\n\\t\\r\\n\\t\\tManagement of off-track student registration.\\r\\n\\t\\tAssist the facilitation of scheduling of dual degree (OD/MS, OD/MEdVFL, OD/MBA) and degree completion (BSVS) students\\r\\n\\t\\tSupervise the input of faculty evaluation schedules into the electronic evaluation system (i.e., Meditrek).\\r\\n\\t\\tCollaborate on immunization requirements.\\r\\n\\t\\r\\n\\t\\r\\n\\tWork cooperatively with the program directors and coordinators (i.e., Vision Science Program).\\r\\n\\tServe as in-house coordinator and point of contact for room use and scheduling.\\r\\n\\tMaintain and access filing systems for the Office of Academic Programs’ student files from the Registrar’s Office. \\r\\n\\t\\r\\n\\t\\tPull transcripts and/or Admissions files for academic or conduct reviews.\\r\\n\\t\\r\\n\\t\\r\\n\\tManage classroom and lab audio-visual equipment and educational materials and technology. \\r\\n\\t\\r\\n\\t\\tOrder and facilitate installation of equipment and materials in coordination with the Dean’s Office, UIS, Facilities, outside vendors, or other relevant departments.\\r\\n\\t\\tDistribute updates and information related to exam software.\\r\\n\\t\\tManage and access classroom and individual testing room cameras (i.e., Rhombus).\\r\\n\\t\\tServe as a resource for troubleshooting.\\r\\n\\t\\r\\n\\t\\r\\n\\tCommunicate with the Registrar’s Office to update enrollment of remediation, retakes, course substitutions, and independent study contracts\\r\\n\\tCommunicate with Financial Aid and the Business Office about off-track student tuition throughout the academic year.\\r\\n\\tSupervise student employees to include hiring, conducting performance appraisals, assigning work responsibilities, and ensuring appropriate training and support of lab supply monitors and equipment repair technicians.\\r\\n\\t\\r\\n\\t\\tOversee equipment repair for the procedure’s labs. \\r\\n\\t\\tCoordinate with outside vendor for equipment repair in labs.\\r\\n\\t\\r\\n\\t\\r\\n\\tWork cooperatively with the Associate Dean of Academic Programs and Executive Assistant to the Dean on the College of Optometry calendar. \\r\\n\\tAssist with preparation of Accreditation documents relative to the Office of Academic Programs\\r\\n\\tProvide support for College administrators, faculty, and students as needed.\\r\\n\\t\\r\\n\\t\\tIncludes but not limited to program governance support, accreditation support, communication with various University departments, and duties as assigned.\\r\\n\\t\\r\\n\\t\\r\\n\\r\\n\\r\\n\\r\\n\\r\\nStudent Support:\\r\\n\\r\\n\\r\\n\\tServe as primary point of contact to students for inquiries related to the Office of Academic Programs for course schedules, program policies; provides guidance and coordinate referrals when appropriate.\\r\\n\\tDistribute and manage the College of Optometry Agreement, Honor Code, Remote Learning Agreement, Remote Test Taking, and Media Release, and other relevant forms at first year orientation.\\r\\n\\tAssist with troubleshooting computer-based course examinations (i.e., ExamSoft) including an orientation for students the first week in the Fall semester.\\r\\n\\tWork cooperatively with the Associate Dean of Academic Programs in scheduling and coordinating student meetings.\\r\\n\\tSupport, as needed, Vision Science Graduate Programs on completing registration for Vision Science students, including MS, PhD, and other relevant degrees. \\r\\n\\tCollaborate with the Vision Science Program Coordinator to monitor the logistics in the OD/MS Degree Program when creating student and faculty schedules.\\r\\n\\tMonitor off-track student standing. This includes, but is not limited to coordinating the development of independent study contracts, coordination of remediation exams with students and faculty, and communicating progress with appropriate individuals.\\r\\n\\tWorks cooperatively with the Registrar’s Office to maintain database (i.e. Curriculog) for course offerings in preparation for student registration.\\r\\n\\tSupports Executive Assistant to the Dean with requests for verification of coursework for College of Optometry graduates and assist graduates with state licensure paperwork. \\r\\n\\tServes as a liaison between other University programs and the College of Optometry on dual degree programs. \\r\\n\\r\\n\\r\\n\\r\\n\\r\\nFaculty Support \\r\\n\\r\\n\\r\\n\\tServe as primary point of contact to faculty for inquiries related to course schedules, final examination schedules, textbook/equipment requests and classroom coordination. \\r\\n\\tAssist with troubleshooting the preparation and/or delivery of computer-based course examinations (i.e. ExamSoft administrator).\\r\\n\\tWork cooperatively with the Associate Dean of Academic Programs and Office of Student Support to conduct midterm reviews.\\r\\n\\tWork cooperatively with the Associate Dean of Academic Programs, Curriculum Committee and Executive Assistant to the Dean in the process of maintenance evaluation and evolution of the curriculum. \\r\\n\\tWork cooperatively with the Associate Dean of Academic Programs in the logistics of appointments of part-time academic faculty members for classroom and laboratory instruction. This includes logistics related to contracts and new part-time faculty on-boarding.\\r\\n\\t\\r\\n\\t\\tCommunicate with the College Accounting and Finance department the finalized part-time contracts and completed PAF.\\r\\n\\t\\r\\n\\t\\r\\n\\tAssist with communication of academic standing decisions from the faculty or administration to the student.\\r\\n\\r\\n\\r\\n \\r\\n\\r\\nPublic and Professional Relations:\\r\\n\\r\\n\\r\\n\\tSupport administrative staff and faculty with College activities at on-site and off-site professional meetings as needed. \\r\\n\\r\\n\\t\\r\\n\\t\\tAssist with location, contractual negotiations, catering, classroom technology and equipment needs, brochures and promotional material for student educational events and faculty development workshops. \\r\\n\\t\\r\\n\\t\\r\\n\\r\\n\\r\\n \\r\\n\\r\\nServes as Liaison for College of Optometry to University Library and Bookstore:\\r\\n\\r\\n\\r\\n\\tFacilitate communication between faculty and University Bookstore Manager regarding booklist.\\r\\n\\tWork cooperatively with University Library staff on electronic book resources for faculty and students. \\r\\n\\r\\n\\r\\n\\r\\nSECONDARY FUNCTIONS: \\r\\n\\r\\n\\r\\n\\tPerform other duties as required\\r\\n\\tFunction as a true team member demonstrating collegiality, empathy, respect, and a desire to support other staff, student, faculty, and administrators of the program\\r\\n\\r\\n\\r\\n \\r\\n\\r\\nJOB SCOPE:\\r\\nPerform duties independently with minimal supervision, operating from specific and definite directions and instructions. Decisions are of a routine nature made within prescribed operating guidelines, policies and procedures. Mistakes/errors may result in disruption in programmatic operations. \\r\\n\\r\\n \\r\\n\\r\\nSUPERVISOR RESPONSIBILITY:\\r\\nSupervising student workers when appropriate.\\r\\n \\r\\n\",\"employmentType\":\"OTHER\",\"hiringOrganization\":{\"@type\":\"Organization\",\"name\":\"PACIFIC UNIVERSITY\",\"logo\":\"https://www.paycomonline.net/v4/ats/web.php/application/style/logo?clientkey=ABFDAFED645B6920CFDB8559C078F8A5\"},\"jobLocation\":{\"@type\":\"Place\",\"address\":{\"streetAddress\":\"2043 College Way\",\"addressLocality\":\"Forest Grove\",\"addressRegion\":\"OR\",\"postalCode\":97116,\"addressCountry\":\"USA\"}},\"qualifications\":\"EDUCATION AND/OR EXPERIENCE:\\r\\n\\r\\n\\r\\n\\tBachelor’s degree or equivalent combination of education and experience.\\r\\n\\tExperience in higher education administrative and/or academic program support preferred\\r\\n\\r\\n\\r\\n \\r\\n\\r\\nREQUIRED KNOWLEDGE, SKILLS, ABILITIES & BEHAVIORS:\\r\\n\\r\\n\\r\\n\\tProven accuracy, thoroughness, timeliness, attention to detail and sense of urgency in meeting responsibilities and established deadlines\\r\\n\\tExperience working with PC computers and MS applications (Excel, Access, Word), especially database application.\\r\\n\\tCommunicates with students, faculty, staff and the public appropriate to the age of the individual served.\\r\\n\\tBuilds on basic learning and carries it from one situation to another.\\r\\n\\tDemonstrates critical thinking skills in problem solving and decision-making.\\r\\n\\tAsks questions and seeks assistance.\\r\\n\\tTakes responsibility to eliminate the source of problems.\\r\\n\\tStrict adherence to the principles of confidentiality regarding information pertaining to all students, faculty and staff – including but not limited to FERPA, HIPAA, and other laws.\\r\\n\\tMaintains proper appearance and personal conduct for the employee’s particular job.\\r\\n\\tUses effective communication skills taking into consideration body language, filters, listening, paraphrasing, and questions with customers of diverse ethnic and cultural backgrounds.\\r\\n\\tDemonstrates ability to work in a team environment.\\r\\n\\r\\n\\r\\n \\r\\n\\r\\nWORKING CONDITIONS: \\r\\nNormal, busy and pleasant office environment\\r\\n\\r\\n \\r\\n\\r\\nPHYSICAL ACTIVITIES:\\r\\nx Standing x Lifting x Talking x Hearing\\r\\n\\r\\n \\r\\n\\r\\nPHYSICAL REQUIREMENTS:\\r\\n x Light work x Visual acuity\\r\\n\\r\\n \\r\\n\\r\\nAPPLICATION PROCESS\\r\\n\\r\\nTo apply, please upload your resume, cover letter and three professional references along with your Paycom application. Persons who do not follow and complete the application process are not applicants and will not be considered for employment.\\r\\n\\r\\nOnly qualified applicants will be contacted for an interview. During the selection process, we will strive to provide timely notifications. The selection process may vary from recruitment to recruitment but typically includes multiple interviews and may take several weeks depending on the position. All qualified applicants will be notified once the selection process has closed.\\r\\n\\r\\n \\r\\n\\r\\nApplicants must be legally authorized to work in the United States at the time of hire and continue to work without employer visa sponsorship, now or in the future.\\r\\n\\r\\n \\r\\n\\r\\nAt Pacific University, we are dedicated to offering experiences that are authentic, holistic, equity-minded, and responsive. Our communal success rests on the recognition that complex problems and effective solutions are best approached by teams with a variety of diverse perspectives. and life experiences. As we continue to develop our equity practices, we actively promote access to opportunities and equitable pay for all employees.\\r\\n\\r\\n \\r\\n\\r\\nStudies have shown that women and people of color are less likely to apply for jobs where they are unsure if they can perform every function in the job description. We are most interested in finding the best candidate for the job and that candidate may come from a variety of backgrounds and lived experiences. If you are interested in applying, we encourage you to think broadly about how your background and skill set may qualify you for the role.\\r\\n\\r\\n \\r\\n\\r\\nWe, who make up Pacific University, aspire to become a community of purpose where everyone is enabled to be wholly and comfortably who they are; accountable for inclusive behaviors and practices; built on trust, civility, care, openness, and honest conversations often around critical subjects. We know that these values are critical to prepare for a global world with complex problems, through an asset-based mindset so that everyone is afforded an opportunity to succeed. We believe in fostering a workplace where every employee is respected, their contributions are valued, and they are provided opportunities to succeed.\\r\\n\\r\\n \\r\\n\\r\\nCOMPENSATION AND BENEFITS \\r\\n\\r\\nWe offer a comprehensive benefits package for qualifying employees. Current benefits include:\\r\\n\\r\\n\\r\\n\\tGenerous paid time off (for vacation, holidays—including winter break—and sick leave)\\r\\n\\tMedical coverage with alternative care options (with in-network services covered at 100% after payroll deduction)\\r\\n\\tComprehensive dental and vision plans\\r\\n\\tGenerous retirement contribution after one year of service with no match required\\r\\n\\tFree mental health appointments\\r\\n\\tTuition remission for employees and their dependent child(ren) who meet eligibility requirements\\r\\n\\tOn-campus benefits, including free access to our sports facility and library\\r\\n\\tDiscounts on campus food, bookstore purchases, clinic services, and outdoor program gear rentals (including kayaks, snowshoes, and bikes)\\r\\n\\r\\n\\r\\n \\r\\n\\r\\nEQUAL OPPORTUNITY EMPLOYMENT \\r\\n\\r\\nPacific University is an Equal Opportunity Employer and is committed to complying with all applicable laws, including those concerning employment and workplace policies. We are committed to fostering a non-discriminatory and inclusive work environment. We are proud to encourage applications from individuals of all backgrounds, including those from historically underrepresented groups.\\r\\n\\r\\n \\r\\n\\r\\nNOTICE OF NONDISCRIMINATION POLICY \\r\\n\\r\\nPacific University makes all employment decisions without regard to race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability, sex, gender identity and/or expression, sexual orientation, military or veteran status, or any other characteristics protected by applicable law. Applicable laws include, but are not limited to, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, and the Americans with Disabilities Act of 1990. Questions or complaints may be directed to the Vice President for Academic Affairs at 2043 College Way, Forest Grove, OR 97116 or via email at [email protected].\\r\\n\",\"experienceRequirements\":\"EDUCATION AND/OR EXPERIENCE:\\r\\n\\r\\n\\r\\n\\tBachelor’s degree or equivalent combination of education and experience.\\r\\n\\tExperience in higher education administrative and/or academic program support preferred\\r\\n\\r\\n\\r\\n \\r\\n\\r\\nREQUIRED KNOWLEDGE, SKILLS, ABILITIES & BEHAVIORS:\\r\\n\\r\\n\\r\\n\\tProven accuracy, thoroughness, timeliness, attention to detail and sense of urgency in meeting responsibilities and established deadlines\\r\\n\\tExperience working with PC computers and MS applications (Excel, Access, Word), especially database application.\\r\\n\\tCommunicates with students, faculty, staff and the public appropriate to the age of the individual served.\\r\\n\\tBuilds on basic learning and carries it from one situation to another.\\r\\n\\tDemonstrates critical thinking skills in problem solving and decision-making.\\r\\n\\tAsks questions and seeks assistance.\\r\\n\\tTakes responsibility to eliminate the source of problems.\\r\\n\\tStrict adherence to the principles of confidentiality regarding information pertaining to all students, faculty and staff – including but not limited to FERPA, HIPAA, and other laws.\\r\\n\\tMaintains proper appearance and personal conduct for the employee’s particular job.\\r\\n\\tUses effective communication skills taking into consideration body language, filters, listening, paraphrasing, and questions with customers of diverse ethnic and cultural backgrounds.\\r\\n\\tDemonstrates ability to work in a team environment.\\r\\n\\r\\n\\r\\n \\r\\n\\r\\nWORKING CONDITIONS: \\r\\nNormal, busy and pleasant office environment\\r\\n\\r\\n \\r\\n\\r\\nPHYSICAL ACTIVITIES:\\r\\nx Standing x Lifting x Talking x Hearing\\r\\n\\r\\n \\r\\n\\r\\nPHYSICAL REQUIREMENTS:\\r\\n x Light work x Visual acuity\\r\\n\\r\\n \\r\\n\\r\\nAPPLICATION PROCESS\\r\\n\\r\\nTo apply, please upload your resume, cover letter and three professional references along with your Paycom application. Persons who do not follow and complete the application process are not applicants and will not be considered for employment.\\r\\n\\r\\nOnly qualified applicants will be contacted for an interview. During the selection process, we will strive to provide timely notifications. The selection process may vary from recruitment to recruitment but typically includes multiple interviews and may take several weeks depending on the position. All qualified applicants will be notified once the selection process has closed.\\r\\n\\r\\n \\r\\n\\r\\nApplicants must be legally authorized to work in the United States at the time of hire and continue to work without employer visa sponsorship, now or in the future.\\r\\n\\r\\n \\r\\n\\r\\nAt Pacific University, we are dedicated to offering experiences that are authentic, holistic, equity-minded, and responsive. Our communal success rests on the recognition that complex problems and effective solutions are best approached by teams with a variety of diverse perspectives. and life experiences. As we continue to develop our equity practices, we actively promote access to opportunities and equitable pay for all employees.\\r\\n\\r\\n \\r\\n\\r\\nStudies have shown that women and people of color are less likely to apply for jobs where they are unsure if they can perform every function in the job description. We are most interested in finding the best candidate for the job and that candidate may come from a variety of backgrounds and lived experiences. If you are interested in applying, we encourage you to think broadly about how your background and skill set may qualify you for the role.\\r\\n\\r\\n \\r\\n\\r\\nWe, who make up Pacific University, aspire to become a community of purpose where everyone is enabled to be wholly and comfortably who they are; accountable for inclusive behaviors and practices; built on trust, civility, care, openness, and honest conversations often around critical subjects. We know that these values are critical to prepare for a global world with complex problems, through an asset-based mindset so that everyone is afforded an opportunity to succeed. We believe in fostering a workplace where every employee is respected, their contributions are valued, and they are provided opportunities to succeed.\\r\\n\\r\\n \\r\\n\\r\\nCOMPENSATION AND BENEFITS \\r\\n\\r\\nWe offer a comprehensive benefits package for qualifying employees. Current benefits include:\\r\\n\\r\\n\\r\\n\\tGenerous paid time off (for vacation, holidays—including winter break—and sick leave)\\r\\n\\tMedical coverage with alternative care options (with in-network services covered at 100% after payroll deduction)\\r\\n\\tComprehensive dental and vision plans\\r\\n\\tGenerous retirement contribution after one year of service with no match required\\r\\n\\tFree mental health appointments\\r\\n\\tTuition remission for employees and their dependent child(ren) who meet eligibility requirements\\r\\n\\tOn-campus benefits, including free access to our sports facility and library\\r\\n\\tDiscounts on campus food, bookstore purchases, clinic services, and outdoor program gear rentals (including kayaks, snowshoes, and bikes)\\r\\n\\r\\n\\r\\n \\r\\n\\r\\nEQUAL OPPORTUNITY EMPLOYMENT \\r\\n\\r\\nPacific University is an Equal Opportunity Employer and is committed to complying with all applicable laws, including those concerning employment and workplace policies. We are committed to fostering a non-discriminatory and inclusive work environment. We are proud to encourage applications from individuals of all backgrounds, including those from historically underrepresented groups.\\r\\n\\r\\n \\r\\n\\r\\nNOTICE OF NONDISCRIMINATION POLICY \\r\\n\\r\\nPacific University makes all employment decisions without regard to race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability, sex, gender identity and/or expression, sexual orientation, military or veteran status, or any other characteristics protected by applicable law. Applicable laws include, but are not limited to, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, and the Americans with Disabilities Act of 1990. Questions or complaints may be directed to the Vice President for Academic Affairs at 2043 College Way, Forest Grove, OR 97116 or via email at [email protected].\\r\\n\",\"industry\":\"Faculty and Staff \",\"validThrough\":\"2026-06-30\"}",
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"qualifications": "<p><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><strong>EDUCATION AND/OR EXPERIENCE:</strong></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\">Bachelor’s degree or equivalent combination of education and experience.</span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\">Experience in higher education administrative and/or academic program support preferred</span></span></li>\r\n</ul>\r\n\r\n<p> </p>\r\n\r\n<p><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><strong>REQUIRED KNOWLEDGE, SKILLS, ABILITIES & BEHAVIORS:</strong></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\">Proven accuracy, thoroughness, timeliness, attention to detail and sense of urgency in meeting responsibilities and established deadlines</span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\">Experience working with PC computers and MS applications (Excel, Access, Word), especially database application.</span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\">Communicates with students, faculty, staff and the public appropriate to the age of the individual served.</span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\">Builds on basic learning and carries it from one situation to another.</span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\">Demonstrates critical thinking skills in problem solving and decision-making.</span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\">Asks questions and seeks assistance.</span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\">Takes responsibility to eliminate the source of problems.</span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\">Strict adherence to the principles of confidentiality regarding information pertaining to all students, faculty and staff – including but not limited to FERPA, HIPAA, and other laws.</span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\">Maintains proper appearance and personal conduct for the employee’s particular job.</span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\">Uses effective communication skills taking into consideration body language, filters, listening, paraphrasing, and questions with customers of diverse ethnic and cultural backgrounds.</span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\">Demonstrates ability to work in a team environment.</span></span></li>\r\n</ul>\r\n\r\n<p> </p>\r\n\r\n<p><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><strong>WORKING CONDITIONS: </strong><br />\r\nNormal, busy and pleasant office environment</span></span></p>\r\n\r\n<p> </p>\r\n\r\n<p><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><strong>PHYSICAL ACTIVITIES:</strong><br />\r\nx Standing x Lifting x Talking x Hearing</span></span></p>\r\n\r\n<p> </p>\r\n\r\n<p><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><strong>PHYSICAL REQUIREMENTS:</strong><br />\r\n x Light work x Visual acuity</span></span></p>\r\n\r\n<p> </p>\r\n\r\n<p style=\"margin-top:19px; margin-bottom:19px; text-align:justify\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><b>APPLICATION PROCESS</b></span></span></span></p>\r\n\r\n<p style=\"margin-top:19px; margin-bottom:19px; text-align:justify\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\">To apply, please upload your <strong>resume, </strong> <strong>cover letter </strong>and <strong>three professional references</strong> along with your Paycom application. Persons who do not follow and complete the application process are not applicants and will not be considered for employment.</span></span></span></p>\r\n\r\n<p style=\"margin-top:19px; margin-bottom:19px; text-align:justify\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\">Only qualified applicants will be contacted for an interview. During the selection process, we will strive to provide timely notifications. The selection process may vary from recruitment to recruitment but typically includes multiple interviews and may take several weeks depending on the position. All qualified applicants will be notified once the selection process has closed.</span></span></span></p>\r\n\r\n<p style=\"margin-top:19px; margin-bottom:19px; text-align:justify\"> </p>\r\n\r\n<p style=\"border:none; text-align:justify; margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><strong><span style=\"background:white\"><span style=\"color:#222222\">Applicants must be legally authorized to work in the United States at the time of hire and continue to work without employer visa sponsorship, now or in the future.</span></span></strong></span></span></span></p>\r\n\r\n<p style=\"text-align:justify; margin-bottom:11px\"> </p>\r\n\r\n<p style=\"text-align:justify; margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:107%\"><span style=\"line-height:107%\">At Pacific University, we are dedicated to offering experiences that are authentic, holistic, equity-minded, and responsive. Our communal success rests on the recognition that complex problems and effective solutions are best approached by teams with a variety of diverse perspectives. and life experiences. As we continue to develop our equity practices, we actively promote access to opportunities and equitable pay for all employees.</span></span></span></span></p>\r\n\r\n<p style=\"text-align:justify; margin-bottom:11px\"> </p>\r\n\r\n<p style=\"text-align:justify; margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:107%\"><span style=\"background:white\"><span style=\"color:#222222\">Studies have shown that women and people of color are less likely to apply for jobs where they are unsure if they can perform every function in the job description. We are most interested in finding the best candidate for the job and that candidate may come from a variety of backgrounds and lived experiences. If you are interested in applying, we encourage you to think broadly about how your background and skill set may qualify you for the role.</span></span></span></span></span></p>\r\n\r\n<p style=\"text-align:justify; margin-bottom:11px\"> </p>\r\n\r\n<p style=\"text-align:justify; margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:107%\"><span style=\"line-height:107%\">We, who make up Pacific University, aspire to become a community of purpose where everyone is enabled to be wholly and comfortably who they are; accountable for inclusive behaviors and practices; built on trust, civility, care, openness, and honest conversations often around critical subjects. We know that these values are critical to prepare for a global world with complex problems, through an asset-based mindset so that everyone</span> <span style=\"line-height:107%\">is afforded an opportunity to succeed. We believe in fostering a workplace where every employee is respected, their contributions are valued, and they are provided opportunities to succeed.</span></span></span></span></p>\r\n\r\n<p style=\"text-align:justify; margin-bottom:11px\"> </p>\r\n\r\n<p style=\"margin-top:19px; margin-bottom:19px; text-align:justify\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><b>COMPENSATION AND BENEFITS </b></span></span></span></p>\r\n\r\n<p style=\"margin-top:19px; margin-bottom:19px; text-align:justify\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\">We offer a comprehensive benefits package for qualifying employees. Current benefits include:</span></span></span></p>\r\n\r\n<ul style=\"margin-top:19px; margin-bottom:19px\">\r\n\t<li style=\"margin-top:19px; margin-left:8px; text-align:justify\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\">Generous paid time off (for vacation, holidays—including winter break—and sick leave)</span></span></span></li>\r\n\t<li style=\"margin-left:8px; text-align:justify\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\">Medical coverage with alternative care options (with in-network services covered at 100% after payroll deduction)</span></span></span></li>\r\n\t<li style=\"margin-left:8px; text-align:justify\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\">Comprehensive dental and vision plans</span></span></span></li>\r\n\t<li style=\"margin-left:8px; text-align:justify\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\">Generous retirement contribution after one year of service with no match required</span></span></span></li>\r\n\t<li style=\"margin-left:8px; text-align:justify\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\">Free mental health appointments</span></span></span></li>\r\n\t<li style=\"margin-left:8px; text-align:justify\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\">Tuition remission for employees and their dependent child(ren) who meet eligibility requirements</span></span></span></li>\r\n\t<li style=\"margin-left:8px; text-align:justify\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\">On-campus benefits, including free access to our sports facility and library</span></span></span></li>\r\n\t<li style=\"margin-bottom:19px; margin-left:8px; text-align:justify\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\">Discounts on campus food, bookstore purchases, clinic services, and outdoor program gear rentals (including kayaks, snowshoes, and bikes)</span></span></span></li>\r\n</ul>\r\n\r\n<p style=\"border:none; text-align:justify; margin-bottom:11px\"> </p>\r\n\r\n<p style=\"margin-top:19px; margin-bottom:19px; text-align:justify\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><b>EQUAL OPPORTUNITY EMPLOYMENT </b></span></span></span></p>\r\n\r\n<p style=\"margin-top:19px; margin-bottom:19px; text-align:justify\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\">Pacific University is an <b>Equal Opportunity Employer</b> and is committed to complying with all applicable laws, including those concerning employment and workplace policies. We are committed to fostering a non-discriminatory and inclusive work environment. We are proud to encourage applications from individuals of all backgrounds, including those from historically underrepresented groups.</span></span></span></p>\r\n\r\n<p style=\"margin-top:19px; margin-bottom:19px; text-align:justify\"> </p>\r\n\r\n<p style=\"margin-top:19px; margin-bottom:19px; text-align:justify\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\"><b>NOTICE OF NONDISCRIMINATION POLICY </b></span></span></span></p>\r\n\r\n<p style=\"margin-top:19px; margin-bottom:19px; text-align:justify\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Tahoma,Geneva,sans-serif;\"><span style=\"line-height:normal\">Pacific University makes all employment decisions without regard to race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability, sex, gender identity and/or expression, sexual orientation, military or veteran status, or any other characteristics protected by applicable law. Applicable laws include, but are not limited to, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, and the Americans with Disabilities Act of 1990. Questions or complaints may be directed to the <b>Vice President for Academic Affairs</b> at <b>2043 College Way, Forest Grove, OR 97116</b> or via email at <b>[email protected]</b>.</span></span></span></p>\r\n",
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