Corporate Hospitality & Events Coordinator

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    "description_html": "<p>Fouts Bros Inc. is a leading provider of commercial and emergency vehicles, with divisions including Fouts Commercial Vehicles, Fouts Fire, and Smyrna Truck. With a commitment to delivering high-quality products and services, we pride ourselves on providing exceptional support to our customers throughout the lifespan of their vehicles.</p><p><br></p><p><strong>Job Summary:</strong></p><p>The Corporate Events Coordinator is responsible for overseeing the end-to-end coordination of customer experiences, corporate events, and aviation-related administrative support. This role serves as a central liaison between Sales, Marketing, Accounting, Vendors, Pilots when necessary, and Leadership to ensure all logistics and activities are executed efficiently, accurately, and in alignment with company standards.</p><p><br></p><p>This position combines operational coordination, customer-facing hospitality, and financial oversight, requiring strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The role is critical in delivering high-quality customer experiences, maintaining operational efficiency, and supporting business growth through seamless coordination of travel, events, and brand presence.</p><p><br></p><p>This is a full-time position based in Milledgeville, GA.&nbsp;</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>&nbsp;</p><p><strong>Customer Fly-In &amp; Road Show Program</strong></p><p>· Coordinate end-to-end logistics for fire-department and dealer visits, including flight itineraries, FBO arrivals, ground&nbsp;</p><p>&nbsp;&nbsp;transportation, and on-site agendas.</p><p>· Build and distribute detailed itineraries; manage last-minute schedule changes.</p><p>· Deliver high-touch on-site hospitality experiences including catering, dining reservations, and accommodating guest requests&nbsp;</p><p>&nbsp;&nbsp;from arrival through departure.</p><p><br></p><p><strong>Corporate Events</strong></p><p>· Plan and execute corporate events and hospitality functions, including the annual Dealer Summit, Dealer Principal Weekend,&nbsp;</p><p>&nbsp;&nbsp;Quarterly Sales Meetings, Christmas Party, and July Sales Event.</p><p>· Negotiate and execute hotel room blocks, rentals, florals, gifts, off-site experiences, and executive travel arrangements.</p><p>· Administer the Cvent event management platform, including annual renewals and invoice processing.</p><p><br></p><p><strong>Corporate Aviation Operations &amp; Administration Assistance</strong></p><p>· Provide administrative support for the company aircraft, coordinating directly with pilots to optimize routes, minimize cost, and&nbsp;</p><p>&nbsp;&nbsp;ensure operational readiness.</p><p>· Assist with flight scheduling and trip execution using BART.</p><p>· Track and reconcile aviation expenses including fuel, maintenance, Wi-Fi, and crew travel; ensure alignment between invoices,&nbsp;</p><p>&nbsp;&nbsp;logs, and reporting.</p><p>· Support vendor relationships, including CASP (maintenance), GoGo (inflight connectivity), and aviation insurance; maintain&nbsp;</p><p>&nbsp;&nbsp;aviation account credentials and points-of-contact records.</p><p>· Ensure compliance with reporting requirements, including tax-related flight tracking and documentation.</p><p><br></p><p><strong>Vendor, Budget &amp; Reporting</strong></p><p>· Manage day-to-day vendor relationships across event, travel, aviation, and corporate-services categories.</p><p>· Process invoices and administer corporate credit card payments with proper approvals, timely payments, and accurate&nbsp;</p><p>&nbsp;&nbsp;recordkeeping.</p><p>· Generate monthly and annual reporting &nbsp;related to flight hours, customer activity, and financial summaries for leadership and &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</p><p>&nbsp;&nbsp;accounting.</p><p>· Maintain tracking systems, calendars, and documentation to ensure organization and visibility across projects and activities.</p><p>· Monitor budgets and identify cost-saving opportunities across aviation, hospitality, and event operations.</p><p>· Drive continuous improvement initiatives related to scheduling, reporting, customer experience, and operational efficiency.</p><p><br></p><p><strong>Internal Coordination &amp; Office Support</strong></p><p>· Serve as the primary coordination point across Sales, Marketing, Pilots, Vendors, Accounting, and Leadership.</p><p>· Coordinate catering and meal service for in-office customer visits and executive meetings.</p><p>· Provide ad-hoc administrative support to leadership and senior staff as needed.</p><p><br></p><p><strong>Qualifications and Education Requirements:</strong></p><p>· Bachelor’s degree preferred in business administration, aviation management, hospitality management, logistics, or related field.&nbsp;</p><p>· Prior experience in operations, aviation coordination, event planning, hospitality, or logistics environment strongly preferred.&nbsp;</p><p>· Strong organizational skills with the ability to manage multiple projects simultaneously in a fast-paced environment.&nbsp;</p><p>· Excellent verbal and written communication skills with the ability to coordinate across multiple departments and stakeholders.&nbsp;</p><p>· Experience with data tracking, reporting, and financial reconciliation; ability to analyze and ensure accuracy of operational data.&nbsp;</p><p>· Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and ability to learn specialized systems (e.g., scheduling and reporting&nbsp;</p><p>&nbsp;&nbsp;software).&nbsp;</p><p>· Strong attention to detail with a focus on accuracy, compliance, and presentation quality.&nbsp;</p><p>· Demonstrated ability to solve problems and make decisions under time pressure, especially with changing schedules or&nbsp;</p><p>&nbsp;&nbsp;priorities.&nbsp;</p><p>· Ability to maintain a high level of professionalism and customer service, delivering premium experience to internal and external&nbsp;</p><p>&nbsp;&nbsp;stakeholders.&nbsp;</p><p>· Self-motivated with the ability to work independently while maintaining strong collaboration across teams.</p><p>· Occasional early/late hours during VIP visits and event execution.</p>",
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      "datePosted": "2026-06-02T21:19:45-05:00",
      "description": "<p>Description</p><p>Fouts Bros Inc. is a leading provider of commercial and emergency vehicles, with divisions including Fouts Commercial Vehicles, Fouts Fire, and Smyrna Truck. With a commitment to delivering high-quality products and services, we pride ourselves on providing exceptional support to our customers throughout the lifespan of their vehicles.</p><p><br/></p><p><strong>Job Summary:</strong></p><p>The Corporate Events Coordinator is responsible for overseeing the end-to-end coordination of customer experiences, corporate events, and aviation-related administrative support. This role serves as a central liaison between Sales, Marketing, Accounting, Vendors, Pilots when necessary, and Leadership to ensure all logistics and activities are executed efficiently, accurately, and in alignment with company standards.</p><p><br/></p><p>This position combines operational coordination, customer-facing hospitality, and financial oversight, requiring strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The role is critical in delivering high-quality customer experiences, maintaining operational efficiency, and supporting business growth through seamless coordination of travel, events, and brand presence.</p><p><br/></p><p>This is a full-time position based in Milledgeville, GA. </p><p><br/></p><p><strong>Key Responsibilities:</strong></p><p> </p><p><strong>Customer Fly-In & Road Show Program</strong></p><p>· Coordinate end-to-end logistics for fire-department and dealer visits, including flight itineraries, FBO arrivals, ground </p><p>  transportation, and on-site agendas.</p><p>· Build and distribute detailed itineraries; manage last-minute schedule changes.</p><p>· Deliver high-touch on-site hospitality experiences including catering, dining reservations, and accommodating guest requests </p><p>  from arrival through departure.</p><p><br/></p><p><strong>Corporate Events</strong></p><p>· Plan and execute corporate events and hospitality functions, including the annual Dealer Summit, Dealer Principal Weekend, </p><p>  Quarterly Sales Meetings, Christmas Party, and July Sales Event.</p><p>· Negotiate and execute hotel room blocks, rentals, florals, gifts, off-site experiences, and executive travel arrangements.</p><p>· Administer the Cvent event management platform, including annual renewals and invoice processing.</p><p><br/></p><p><strong>Corporate Aviation Operations & Administration Assistance</strong></p><p>· Provide administrative support for the company aircraft, coordinating directly with pilots to optimize routes, minimize cost, and </p><p>  ensure operational readiness.</p><p>· Assist with flight scheduling and trip execution using BART.</p><p>· Track and reconcile aviation expenses including fuel, maintenance, Wi-Fi, and crew travel; ensure alignment between invoices, </p><p>  logs, and reporting.</p><p>· Support vendor relationships, including CASP (maintenance), GoGo (inflight connectivity), and aviation insurance; maintain </p><p>  aviation account credentials and points-of-contact records.</p><p>· Ensure compliance with reporting requirements, including tax-related flight tracking and documentation.</p><p><br/></p><p><strong>Vendor, Budget & Reporting</strong></p><p>· Manage day-to-day vendor relationships across event, travel, aviation, and corporate-services categories.</p><p>· Process invoices and administer corporate credit card payments with proper approvals, timely payments, and accurate </p><p>  recordkeeping.</p><p>· Generate monthly and annual reporting  related to flight hours, customer activity, and financial summaries for leadership and             </p><p>  accounting.</p><p>· Maintain tracking systems, calendars, and documentation to ensure organization and visibility across projects and activities.</p><p>· Monitor budgets and identify cost-saving opportunities across aviation, hospitality, and event operations.</p><p>· Drive continuous improvement initiatives related to scheduling, reporting, customer experience, and operational efficiency.</p><p><br/></p><p><strong>Internal Coordination & Office Support</strong></p><p>· Serve as the primary coordination point across Sales, Marketing, Pilots, Vendors, Accounting, and Leadership.</p><p>· Coordinate catering and meal service for in-office customer visits and executive meetings.</p><p>· Provide ad-hoc administrative support to leadership and senior staff as needed.</p><p><br/></p><p><strong>Qualifications and Education Requirements:</strong></p><p>· Bachelor’s degree preferred in business administration, aviation management, hospitality management, logistics, or related field. </p><p>· Prior experience in operations, aviation coordination, event planning, hospitality, or logistics environment strongly preferred. </p><p>· Strong organizational skills with the ability to manage multiple projects simultaneously in a fast-paced environment. </p><p>· Excellent verbal and written communication skills with the ability to coordinate across multiple departments and stakeholders. </p><p>· Experience with data tracking, reporting, and financial reconciliation; ability to analyze and ensure accuracy of operational data. </p><p>· Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and ability to learn specialized systems (e.g., scheduling and reporting </p><p>  software). </p><p>· Strong attention to detail with a focus on accuracy, compliance, and presentation quality. </p><p>· Demonstrated ability to solve problems and make decisions under time pressure, especially with changing schedules or </p><p>  priorities. </p><p>· Ability to maintain a high level of professionalism and customer service, delivering premium experience to internal and external </p><p>  stakeholders. </p><p>· Self-motivated with the ability to work independently while maintaining strong collaboration across teams.</p><p>· Occasional early/late hours during VIP visits and event execution.</p>",
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