People Operations Associate

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    "id": "366",
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    "location": {
      "city": "New York",
      "state": "New York"
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    "atsLocation": {
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    "jobOpeningName": "People Operations Associate",
    "departmentLabel": "Administration",
    "employmentStatusLabel": "Full Time"
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    "location": {
      "city": "New York",
      "state": "New York",
      "postalCode": "10001",
      "addressCountry": "United States"
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    "datePosted": "2025-08-04",
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    "description": "<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\"><span style=\"font-weight: bold\">POSITION OVERVIEW: </span>The People Operations Associate supports the daily operations of Hudson Guild’s People Operations Department. Reporting to the People Operations Manager, this role is responsible for managing aspects of the hiring and onboarding processes, maintaining employee records, and assisting with the overall administration of PO systems and compliance procedures. The ideal candidate is highly organized, detail-oriented, and capable of working both independently and collaboratively across departments.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt; font-weight: bold\">REQUIRED QUALIFICATIONS</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Bachelor’s degree in Human Resource Management, Industrial/Organizational Psychology, Business, or a related field<br></span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">At least one (1) year of administrative and/or customer service experience<br></span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Strong organizational and multitasking abilities, with keen attention to detail<br></span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Excellent communication and interpersonal skills<br></span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Familiarity with HRIS platforms (e.g., BambooHR), applicant tracking systems, and Google Workspace a plus<br><br></span></li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt; font-weight: bold\">KEY RESPONSIBILITIES:</span><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt; font-weight: bold\">Recruitment &amp; Hiring</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Coordinate all steps of the hiring process in alignment with Hudson Guild’s recruitment procedures<br></span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Maintain and update the applicant tracking system (ATS); review applications, screen candidates, schedule interviews, and send offer letters<br></span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Coordinate interview logistics, including scheduling, greeting candidates, and preparing interview rooms<br></span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Conduct reference checks and respond to hiring status inquiries<br></span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Ensure completion of pre-hire documentation and clearance procedures (e.g., SEL, NSOPW, SCR clearances)<br></span></li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt; font-weight: bold\">Onboarding &amp; Offboarding</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Facilitate onboarding tasks such as setting up accounts, sending welcome communications, and coordinating hardware/software access for new hires<br></span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Support offboarding tasks, including the collection of equipment, termination of accounts, and temporary access delegation for managers<br></span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Provide new staff with technical assistance during their first 30 days, including support with Google Workspace, YaRooms, and Zoom<br></span></li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt; font-weight: bold\">Employee Records &amp; HRIS Management</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Maintain up-to-date and audit-ready personnel files, ensuring all required documentation is complete and filed appropriately<br></span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Upload, organize, and update employee records and dates in the HRIS (BambooHR)<br></span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Prepare files and documentation for audits and internal compliance reviews</span></li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt; font-weight: bold\">Employee Support &amp; Communication</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\"><span>Respond to employee questions and requests in a timely and professional manner</span><span><br></span></span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\"><span>Maintain confidentiality and protect sensitive HR data and employee records</span><span><br></span></span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\"><span>Assist in the development and delivery of staff trainings (e.g., guides, tutorials, walkthroughs) for internal tools and platforms</span><span><br></span></span></li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt; font-weight: bold\">Departmental Support &amp; Development</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\"><span>Participate in HR and agency-wide meetings, trainings, and seminars</span><span><br></span></span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\"><span>Support the planning and execution of HR-led events such as staff orientations, recognition events, and professional development workshops</span><span><br></span></span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\"><span>Contribute to agency initiatives by supporting data collection and participating in Continuous Quality Improvement (CQI) processes</span><span><br></span></span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\"><span>Promote and participate in Hudson Guild’s community-building activities and events</span><span><br></span></span></li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt; font-weight: bold\">Other Duties</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\"><span>Perform additional administrative or HR-related tasks as assigned by the HR Coordinator or department leadership</span><span><br></span></span><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\"><br></span></li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\"><span style=\"font-weight: bold\">WORKING CONDITIONS: </span><span style=\"color: rgb(73, 73, 73)\"> </span><span>Typical office environment that require frequent sitting, standing, walking, talking, hearing &amp; reaching. Occasional stooping, crouching, and kneeling. </span></span><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\"><span> The role requires the use of standard office equipment, including computers, phones, and copiers.</span></span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\"><br></span><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\"><span style=\"font-weight: bold\">PHYSICAL REQUIREMENTS: </span><span>Occasionally lift and/or move up to 25 pounds. Frequently read printed materials and computer screens. Frequently operate a computer keyboard, mouse, &amp; other office equipment.</span></span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\"><br></span><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\"><span><span style=\"font-weight: bold\">EXPECTED HOURS/TYPICAL SHIFT: </span></span></span><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\"><span>Monday to Friday, 9AM- 5PM with occasional evening or early morning hours for special events</span></span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\"><br></span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">As a full time employee at Hudson Guild, you will be eligible for:</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">24 Vacation Days</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">1 Floating Holiday</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">12 Sick Days</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Medical, Dental and Vision Insurance</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">403b Plan</span></li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">The Hudson Guild is an Equal Opportunity Employer.</span></p>",
    "compensation": "45K ",
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    "jobOpeningStatus": "Open",
    "minimumExperience": "Entry-level",
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