Administrative Services Coordinator (35681)

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    "description": "<p><span style=\"font-size:12pt;\"><span style=\"font-family:'Times New Roman', serif;\">Come work for the leading employer in the Coachella Valley. Agua Caliente offers a comprehensive benefit and compensation package that includes rich medical and dental benefits, a 401k plan with employer match, more than 3 weeks of paid time off per year for newly hired employees, and other great benefits like food and beverage discounts at our three casinos, fuel discounts, tuition and wellness reimbursement, plus much, more.  </span></span></p>\n\n<p> </p>\n\n<p><span style=\"font-size:12pt;\"><span style=\"font-family:'Times New Roman', serif;\"><b><u>WHO ARE WE: </u></b>The Agua Caliente Band of Cahuilla Indians is a federally recognized Indian Tribe located in Palm Springs, California, with 32,000 acres of reservation lands that spread across Palm Springs, Cathedral City, Rancho Mirage, and into the Santa Rosa and San Jacinto mountains. The Tribe currently owns and operates two 18-hole championship golf courses, 3 casinos located in Cathedral City, Rancho Mirage, and downtown Palm Springs, two world class spas, and a fuel station. For more information about the Tribe, visit <a href=\"http://www.aguacaliente-nsn.gov\" style=\"color:#0563c1;text-decoration:underline;\" target=\"_blank\" rel=\"noreferrer noopener\">www.aguacaliente-nsn.gov</a>.</span></span></p>\n\n<p> </p>\n\n<p><span style=\"font-size:12pt;\"><span style=\"font-family:'Times New Roman', serif;\"><b><u>JOB DESCRIPTION SUMMARY</u></b></span></span></p>\n\n<p><span style=\"font-size:12pt;\"><span style=\"font-family:'Times New Roman', serif;\">Assist in the successful day-to-day operations and procedures of the Tribal Administration Offices. </span></span></p>\n\n<p style=\"text-align:justify;\"> </p>\n\n<p style=\"margin-left:48px;text-indent:-0.5in;\"><span style=\"font-size:12pt;\"><span style=\"font-family:'Times New Roman', serif;\"><b><u>ESSENTIAL DUTIES AND RESPONSIBILITIES</u></b><u> (other duties may be assigned)</u></span></span></p>\n\n<ul>\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">Sort and distribute mail and packages to appropriate departments in a timely manner.</span></span></span></li>\n</ul>\n\n<ul>\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-family:'Times New Roman', serif;\">Make copies for the appropriate people and distribute.  Photocopy and fax documents as necessary.</span></span></li>\n</ul>\n\n<ul>\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">Maintain office supplies and coordinate weekly purchases.</span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">Ensure office machines are regularly serviced and in good working condition.  </span></span></span></li>\n\t<li style=\"text-align:justify;\"><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">Manages conference room calendars.</span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">Produce and mail out weekly Tribal communications to include minutes, announcements, special notices, etc.  </span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">Prepare for Tribal Members, DMV Fee exemptions forms, and monitor the process for the Tribal Council Secretary / Treasurer’s signature.</span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">Provide Tribal Members with the necessary forms for services offered by the Tribe and ensure that forms are processed through the proper channels.</span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">Issue seasonal passes for Indian Canyons as well as any other special distributions handled by the department.</span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">Type, proofread, and word process a variety of documents, including general correspondence, reports, letters, and memoranda, and prepare spreadsheets in Excel from rough drafts or verbal instructions as assigned. </span></span></span></li>\n\t<li style=\"text-align:justify;\"><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">Assist in the organization and planning of annual events.</span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">Must comply with all applicable internal controls, standard operating procedures, Records Retention Policy, and Tribal Regulations and Documents, and report all exceptions/variations/deviations immediately upon awareness.</span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">Provide notary services for Tribal departments.</span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">Maintain the highest level of integrity and confidentiality.         </span></span></span></li>\n</ul>\n\n<p style=\"text-align:justify;\"> </p>\n\n<p style=\"text-align:justify;\"> </p>\n\n<p style=\"text-align:justify;\"><span style=\"font-size:12pt;\"><span style=\"font-family:'Times New Roman', serif;\"><b><u>SUPERVISORY RESPONSIBILITIES</u></b></span></span></p>\n\n<p><span style=\"font-size:12pt;\"><span style=\"font-family:'Times New Roman', serif;\">None</span></span></p>\n\n<p style=\"margin-left:48px;text-indent:-0.5in;\"> </p>\n\n<p style=\"margin-left:48px;text-indent:-0.5in;\"><span style=\"font-size:12pt;\"><span style=\"font-family:'Times New Roman', serif;\"><b><u>ACCESS TO SENSITIVE AREAS AND INFORMATION </u></b></span></span></p>\n\n<p align=\"left\" class=\"MsoBodyTextIndent\" style=\"margin-right:42px;text-align:left;\"><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">Departmental Records</span></span></span></p>\n\n<p align=\"left\" class=\"MsoBodyTextIndent\" style=\"margin-right:42px;text-align:left;\"><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">Confidential Tribal Records</span></span></span></p>\n\n<p style=\"margin-left:48px;text-indent:-0.5in;\"> </p>\n\n<p style=\"margin-left:48px;text-indent:-0.5in;\"><span style=\"font-size:12pt;\"><span style=\"font-family:'Times New Roman', serif;\"><b><u>SIGNATORY ABILITY</u></b></span></span></p>\n\n<p class=\"MsoBodyTextIndent\" style=\"margin-right:42px;text-align:justify;\"><span style=\"font-size:12pt;\"><span><span style=\"font-family:'Times New Roman', serif;\">None.</span></span></span></p>\n\n<p style=\"margin-left:48px;text-indent:-0.5in;\"> </p>",
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