Executive Assistant

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    "requisitionDescription": "<div><p style=\"margin-left:0in;\" data-pasted=\"true\">Oklahoma Cancer Specialists and Research Institute is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide high-level administrative support to executive leadership and physician teams. This position requires an individual who thrives in a fast-paced healthcare environment, exercises sound judgment, anticipates organizational needs, and manages multiple priorities with minimal supervision.</p><p style=\"margin-left:0in;\">The Executive Administrative Assistant will serve as a key operational support role throughout the organization by coordinating executive workflow, assisting with physician scheduling and time-off management, streamlining administrative processes, and supporting a variety of organizational initiatives and projects.</p><p style=\"margin-left:0in;\"><strong>Essential Duties and Responsibilities</strong></p><ul type=\"disc\"><li style=\"margin-left:0in;\">Provide comprehensive administrative support to executive leadership and physician teams</li><li style=\"margin-left:0in;\">Coordinate and maintain complex calendars, meetings, appointments, and organizational schedules</li><li style=\"margin-left:0in;\">Manage physician on-call schedules, time-off requests, and related scheduling coordination</li><li style=\"margin-left:0in;\">Prepare meeting agendas, reports, presentations, spreadsheets, and supporting materials</li><li style=\"margin-left:0in;\">Maintain professional communication and contact management with internal and external stakeholders</li><li style=\"margin-left:0in;\">Assist leadership with prioritization of projects, deadlines, and workflow management</li><li style=\"margin-left:0in;\">Participate in organizational projects and operational initiatives across departments</li><li style=\"margin-left:0in;\">Identify opportunities to improve administrative efficiency and help streamline processes through technology and automation</li><li style=\"margin-left:0in;\">Coordinate confidential information and sensitive matters with professionalism and discretion</li><li style=\"margin-left:0in;\">Assist with tracking projects, action items, and follow-up communication to ensure timely completion</li><li style=\"margin-left:0in;\">Support executive and physician teams with day-to-day operational needs throughout the organization</li></ul><p style=\"margin-left:0in;\"><strong>Qualifications</strong></p><ul type=\"disc\"><li style=\"margin-left:0in;\">High school diploma or equivalent required</li><li style=\"margin-left:0in;\">Associate degree in Technical Writing, Business Administration, Healthcare Administration, or related field preferred</li><li style=\"margin-left:0in;\">Minimum of five (5) years of executive-level administrative support experience required</li><li style=\"margin-left:0in;\">Previous experience supporting executive operations within the healthcare industry preferred</li><li style=\"margin-left:0in;\">Strong organizational, multitasking, and time management skills</li><li style=\"margin-left:0in;\">Exceptional written and verbal communication abilities</li><li style=\"margin-left:0in;\">Advanced proficiency in Microsoft Office applications and general technology platforms</li><li style=\"margin-left:0in;\">Must be highly tech savvy with the ability to quickly learn and adapt to new systems and software</li><li style=\"margin-left:0in;\">Ability to work independently while exercising critical thinking and sound decision-making skills</li><li style=\"margin-left:0in;\">Demonstrated ability to handle confidential information with discretion and professionalism</li></ul><p style=\"margin-left:0in;\"><strong>Preferred Characteristics</strong></p><ul type=\"disc\"><li style=\"margin-left:0in;\">Self-motivated and proactive with the ability to anticipate needs before they arise</li><li style=\"margin-left:0in;\">Strong attention to detail and accuracy</li><li style=\"margin-left:0in;\">Professional demeanor with excellent interpersonal skills</li><li style=\"margin-left:0in;\">Ability to remain calm and organized in a fast-paced healthcare environment</li><li style=\"margin-left:0in;\">Process-improvement mindset with a willingness to help modernize and streamline workflows</li></ul><p style=\"margin-left:.5in;\"><br></p><p style=\"margin-left:0in;\">OCSRI offers a collaborative team environment dedicated to providing exceptional patient care while supporting the growth and success of our employees.</p><p style=\"margin-left:0in;\"><strong>Compensation is competitive and commensurate with experience, qualifications, and other relevant factors.</strong></p><p style=\"margin-left:0in;\">Oklahoma Cancer Specialists and Research Institute is an EEO employer. We offer an excellent Benefits Package which includes medical, dental, vision, voluntary benefits, 401k, paid time off (PTO) and 9 &frac12; holidays per year.</p></div>\n",
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