[2026] Office Manager, Fresh Air Camps

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    "heading": "[2026] Office Manager, Fresh Air Camps",
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    "description_html": "<div class=\"job_description\">\n\t\t\t\t\t<p><strong>Camp Office Manager&#160;</strong><br>Fresh Air Camps | Hudson Valley, NY | June 11, 2026 &#8211; August 15, 2026&#160;<br>&#160;<br><strong>Discover Fresh Air Camps&#160;</strong><br><br>Since 1877, Fresh Air Fund Camps have opened new doors for over&#160;1.8 million children, offering transformative summer programs and year-round leadership opportunities.&#160;Our six residential camps&#160;are located in&#160;the beautiful Hudson Valley, offering a stunning natural setting for exploration and growth.&#160;Each camp provides unique programming tailored to different age groups and interests, from outdoor adventure to arts and sciences, creating an enriching environment for both campers and staff. Learn more about<a href=\"http://www.freshair.org/\" target=\"_blank\">&#160;</a>Fresh Air Camps:&#160;<a href=\"http://www.freshair.org/learn-about-our-camps/\" target=\"_blank\">www.freshair.org/learn-about-our-camps/</a>&#160;</p><p><strong>Life as an Office Manager:&#160;</strong><br><br>The Office Manager plays a key role in keeping the camp office organized and running efficiently. Serving as the first point of contact for parents and staff, the Office Manager ensures that communication, recordkeeping, and administrative systems&#160;operate&#160;smoothly throughout the summer.&#160;</p><p>This position&#160;is responsible for&#160;answering all incoming calls, managing mail and correspondence,&#160;maintaining&#160;files and camp paperwork, and reconciling camper, cabin, and bus lists in the camp&#160;database&#160;each session. The Office Manager collaborates closely with the Camp Director, administrative staff, and members of the broader camp community, including New York City office staff, to support daily operations.&#160;</p><p>The Office Manager reports to the Camp Director, with some responsibilities coordinated under the Senior Director of Camping.&#160;</p><p><strong>What&#160;You&#8217;ll&#160;Do:&#160;</strong></p><ul><li>Maintain office services by organizing office operations and procedures, sorting&#160;mail&#160;and correspondence,&#160;managing&#160;filing systems,&#160;and&#160;overseeing&#160;supply requisitions.&#160;</li><li>Answer incoming phone calls in a professional and courteous manner, providing information and&#160;assistance&#160;to parents, camp staff, and other callers.&#160;</li><li>Reconcile camper, cabin, and bus lists in the camp&#8217;s online&#160;database&#160;each session to ensure accuracy.&#160;</li><li>Relay important updates and communications to the Camp Director and administrative team promptly.&#160;</li><li>Manage the call-back system to ensure&#160;timely&#160;and effective communication between administrative staff and&#160;parents..&#160;</li><li>Prepare and organize paperwork for camper arrival and departure days.&#160;</li><li>Coordinate with the Operations team to ensure completion of orders, requisition of supplies, and any other required paperwork/forms.&#160;</li><li>Support the Administrative team with special projects.&#160;</li><li>Maintain&#160;yearly records including orientation schedules and workshop designs, staff lists, and camper reports.&#160;</li><li>Communicate with other camps to coordinate&#160;shared resources and supplies.&#160;</li><li>Track and report daily meal counts for the USDA Food Service Program.&#160;</li><li>Keep the camp office organized, welcoming, and efficient throughout the season.&#160;</li><li>Address stressful situations appropriately in a fast-paced, interactive environment.&#160;</li><li>Prioritize camper needs when making decisions and&#160;uphold&#160;a camper-first philosophy.&#160;</li><li>Participate actively in the camp community &#8212; including campfires, overnights, hikes, swimming, and village meetings. (Some lifting or physical activity may be&#160;required.)&#160;</li><li>Communicate, model, and uphold camp policies, traditions, and community standards.&#160;</li><li>Ensure the safety,&#160;supervision&#160;and well-being of all campers at all times.&#160;</li><li>Demonstrate professionalism and approachability,&#160;maintaining&#160;healthy boundaries, and avoiding fraternization with general staff while on/off duty.&#160;</li><li>Serve as a role model for campers and staff by showing enthusiasm, empathy, and commitment to camp values.&#160;</li><li>Live and work in a communal camp environment &#8212; including shared cabins, limited privacy, and group dining. Time off during each session will be scheduled by the supervisor.&#160;</li><li>Care for and responsibly use camp facilities, property, and equipment.&#160;</li><li>Be familiar with and follow all emergency and safety procedures.&#160;</li><li>Perform other duties as assigned to support the success of the camp community.&#160;</li></ul><p><strong>Compensation &amp; Perks:&#160;</strong></p><ul><li>Compensation for this position is&#160;$3,000 &#8211; $3,300 for&#160;the summer,&#160;commensurate&#160;with experience&#160;</li><li>All meals and housing provided during camp.&#160;</li><li>The opportunity to gain valuable experiences in leadership, communication, and teamwork that will stand out on any resume.&#160;</li></ul><p><strong>What&#160;We&#8217;re&#160;Looking For:&#160;</strong></p><ul><li>At&#160;least&#160;18 years old by the start of camp.&#160;</li><li>At least one year of college or equivalent is preferred.&#160;</li><li>Prior experience working in an office with strong phone skills&#160;required.&#160;</li><li>Bilingual language skills are a plus.&#160;</li><li>An&#160;interest in working with children.&#160;&#160;</li><li>A driver&#8217;s license is highly preferred.&#160;</li><li>Interested&#160;in working and&#160;living in the&#160;outdoors for the summer.&#160;</li><li>Emotionally mature with a willingness to work as a team player.&#160;</li><li>Flexible and willing to accept challenges and step outside your comfort zone.&#160;</li><li>Able to&#160;maintain&#160;a positive attitude.&#160;</li><li>Available for the entire duration of the summer program.&#160;</li></ul><p><strong>Ready to Join Us?&#160;</strong><br>Apply now to become an Office Manager and help us create magical summer moments. Applications are reviewed on a rolling&#160;basis&#160;and interviews are held&#160;virtually by&#160;our Camp Directors.&#160;</p><p><strong>Diversity &amp; Inclusion Statement&#160;</strong><br>The Fresh Air Fund is proud to be an&#160;equal-opportunity&#160;employer committed to inclusive hiring and fostering&#160;a diverse&#160;staff. We strongly encourage candidates of all identities, experiences, orientations, and communities to apply.&#160;<br><br><strong>Vaccination Requirement</strong></p><p><i>As part of our commitment to maintaining a safe and healthy workplace and to protecting the participants we serve, The Fresh Air Fund requires all camp staff to meet applicable&#160;vaccination&#160;requirements&#160;in accordance with&#160;federal, state, and local laws, and to be fully vaccinated against polio, MMR,&#160;TDap, and varicella (and Hepatitis B for Health Care staff).&#160;As new public health issues arise, The Fresh Air Fund may require additional&#160;vaccinations.&#160;Proof of&#160;vaccination&#160;or an approved exemption will be&#160;required&#160;as a condition of employment.</i>&#160;</p><p><span style=\"font-size:10px\"><strong>The Fresh Air Fund Terms and Conditions:</strong></span></p>\n\n<p><span style=\"font-size:10px\">1. Messages are sent by The Fresh Air Fund and its recruiting partner CampHire (Camp2Career, LLC) to candidates who apply for jobs and consent to receive SMS communications related to recruitment and hiring. Candidates provide their phone number during the application process and must actively opt in to receive SMS updates. Messages include job application updates, interview scheduling, interview reminders, interview confirmations, hiring updates, and other employment-related notifications. Message frequency varies. Message and data rates may apply. Candidates can reply STOP to opt out at any time or HELP for assistance. Links to the Privacy Policy and Terms of Use are provided at the time of consent.</span></p>\n\n<p><span style=\"font-size:10px\">2. You can cancel the SMS service at any time. Just text &#34;STOP&#34; to the short code. After you send the SMS message &#34;STOP&#34; to us, we will send you an SMS message to confirm that you have been unsubscribed. After this, you will no longer receive SMS messages from us. If you want to join again, just sign up as you did the first time and we will start sending SMS messages to you again.</span></p>\n\n<p><span style=\"font-size:10px\">3. If you are experiencing issues with the messaging program you can reply with the keyword HELP for more assistance, or you can get help directly at privacy&#64;freshair.org or 800-367-0003.</span></p>\n\n<p><span style=\"font-size:10px\">4. Carriers are not liable for delayed or undelivered messages</span></p>\n\n<p><span style=\"font-size:10px\">5. As always, message and data rates may apply for any messages sent to you from us and to us from you. Message frequency may vary. If you have any questions about your text plan or data plan, it is best to contact your wireless provider.</span></p>\n\n<p><span style=\"font-size:10px\">6. If you have any questions regarding privacy, please read our privacy policy below.</span></p>\n\n<p><span style=\"font-size:10px\">Privacy Policy:</span></p>\n\n<p><span style=\"font-size:10px\">We collect your mobile number and related opt-in data for the delivery of SMS messages. Your mobile opt-in data and consent will not be shared with third parties or affiliates for marketing or promotional purposes.</span></p>",
    "description_text": "Camp Office Manager\nFresh Air Camps | Hudson Valley, NY | June 11, 2026 – August 15, 2026\n Discover Fresh Air Camps\nSince 1877, Fresh Air Fund Camps have opened new doors for over 1.8 million children, offering transformative summer programs and year-round leadership opportunities. Our six residential camps are located in the beautiful Hudson Valley, offering a stunning natural setting for exploration and growth. Each camp provides unique programming tailored to different age groups and interests, from outdoor adventure to arts and sciences, creating an enriching environment for both campers and staff. Learn more about   Fresh Air Camps:  www.freshair.org/learn-about-our-camps/\n Life as an Office Manager:\nThe Office Manager plays a key role in keeping the camp office organized and running efficiently. Serving as the first point of contact for parents and staff, the Office Manager ensures that communication, recordkeeping, and administrative systems operate smoothly throughout the summer.\n This position is responsible for answering all incoming calls, managing mail and correspondence, maintaining files and camp paperwork, and reconciling camper, cabin, and bus lists in the camp database each session. The Office Manager collaborates closely with the Camp Director, administrative staff, and members of the broader camp community, including New York City office staff, to support daily operations.\n The Office Manager reports to the Camp Director, with some responsibilities coordinated under the Senior Director of Camping.\n What You’ll Do:\n Maintain office services by organizing office operations and procedures, sorting mail and correspondence, managing filing systems, and overseeing supply requisitions.\n Answer incoming phone calls in a professional and courteous manner, providing information and assistance to parents, camp staff, and other callers.\n Reconcile camper, cabin, and bus lists in the camp’s online database each session to ensure accuracy.\n Relay important updates and communications to the Camp Director and administrative team promptly.\n Manage the call-back system to ensure timely and effective communication between administrative staff and parents..\n Prepare and organize paperwork for camper arrival and departure days.\n Coordinate with the Operations team to ensure completion of orders, requisition of supplies, and any other required paperwork/forms.\n Support the Administrative team with special projects.\n Maintain yearly records including orientation schedules and workshop designs, staff lists, and camper reports.\n Communicate with other camps to coordinate shared resources and supplies.\n Track and report daily meal counts for the USDA Food Service Program.\n Keep the camp office organized, welcoming, and efficient throughout the season.\n Address stressful situations appropriately in a fast-paced, interactive environment.\n Prioritize camper needs when making decisions and uphold a camper-first philosophy.\n Participate actively in the camp community — including campfires, overnights, hikes, swimming, and village meetings. (Some lifting or physical activity may be required.)\n Communicate, model, and uphold camp policies, traditions, and community standards.\n Ensure the safety, supervision and well-being of all campers at all times.\n Demonstrate professionalism and approachability, maintaining healthy boundaries, and avoiding fraternization with general staff while on/off duty.\n Serve as a role model for campers and staff by showing enthusiasm, empathy, and commitment to camp values.\n Live and work in a communal camp environment — including shared cabins, limited privacy, and group dining. Time off during each session will be scheduled by the supervisor.\n Care for and responsibly use camp facilities, property, and equipment.\n Be familiar with and follow all emergency and safety procedures.\n Perform other duties as assigned to support the success of the camp community.\n Compensation & Perks:\n Compensation for this position is $3,000 – $3,300 for the summer, commensurate with experience\n All meals and housing provided during camp.\n The opportunity to gain valuable experiences in leadership, communication, and teamwork that will stand out on any resume.\n What We’re Looking For:\n At least 18 years old by the start of camp.\n At least one year of college or equivalent is preferred.\n Prior experience working in an office with strong phone skills required.\n Bilingual language skills are a plus.\n An interest in working with children.\n A driver’s license is highly preferred.\n Interested in working and living in the outdoors for the summer.\n Emotionally mature with a willingness to work as a team player.\n Flexible and willing to accept challenges and step outside your comfort zone.\n Able to maintain a positive attitude.\n Available for the entire duration of the summer program.\n Ready to Join Us?\nApply now to become an Office Manager and help us create magical summer moments. Applications are reviewed on a rolling basis and interviews are held virtually by our Camp Directors.\n Diversity & Inclusion Statement\nThe Fresh Air Fund is proud to be an equal-opportunity employer committed to inclusive hiring and fostering a diverse staff. We strongly encourage candidates of all identities, experiences, orientations, and communities to apply.\n Vaccination Requirement\n As part of our commitment to maintaining a safe and healthy workplace and to protecting the participants we serve, The Fresh Air Fund requires all camp staff to meet applicable vaccination requirements in accordance with federal, state, and local laws, and to be fully vaccinated against polio, MMR, TDap, and varicella (and Hepatitis B for Health Care staff). As new public health issues arise, The Fresh Air Fund may require additional vaccinations. Proof of vaccination or an approved exemption will be required as a condition of employment.\n The Fresh Air Fund Terms and Conditions:\n 1. Messages are sent by The Fresh Air Fund and its recruiting partner CampHire (Camp2Career, LLC) to candidates who apply for jobs and consent to receive SMS communications related to recruitment and hiring. Candidates provide their phone number during the application process and must actively opt in to receive SMS updates. Messages include job application updates, interview scheduling, interview reminders, interview confirmations, hiring updates, and other employment-related notifications. Message frequency varies. Message and data rates may apply. Candidates can reply STOP to opt out at any time or HELP for assistance. Links to the Privacy Policy and Terms of Use are provided at the time of consent.\n 2. You can cancel the SMS service at any time. Just text \"STOP\" to the short code. After you send the SMS message \"STOP\" to us, we will send you an SMS message to confirm that you have been unsubscribed. After this, you will no longer receive SMS messages from us. If you want to join again, just sign up as you did the first time and we will start sending SMS messages to you again.\n 3. If you are experiencing issues with the messaging program you can reply with the keyword HELP for more assistance, or you can get help directly at [email protected] or 800-367-0003.\n 4. Carriers are not liable for delayed or undelivered messages\n 5. As always, message and data rates may apply for any messages sent to you from us and to us from you. Message frequency may vary. If you have any questions about your text plan or data plan, it is best to contact your wireless provider.\n 6. If you have any questions regarding privacy, please read our privacy policy below.\n Privacy Policy:\n We collect your mobile number and related opt-in data for the delivery of SMS messages. Your mobile opt-in data and consent will not be shared with third parties or affiliates for marketing or promotional purposes.",
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