Office Manager - Outpatient

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    "datePosted": "2026-06-22T04:00:00.000Z",
    "description": "<h2>Overview</h2>\n<p><strong>Outpatient Opioid Treatment Program (OTP)</strong></p>\n<p> </p>\n<p><strong>Seeking:</strong> Office Manager </p>\n<p> </p>\n<p><strong>Full Time Hours: </strong>Monday to Friday 5:30 AM -2:00 PM and Rotating Saturdays 7:00 AM - 10:00 AM</p>\n<ul>\n <li>36-40 hrs/week</li>\n</ul>\n<p><strong>Our Benefits: </strong></p>\n<ul>\n <li>Semi-Annual Bonus Program</li>\n <li>Medical, Dental, and Vision insurance</li>\n <li>Competitive 401(k) plan</li>\n <li>Paid vacation and sick time</li>\n <li>Early morning hours offering a great work/life balance</li>\n <li>Opportunity for growth that is second to none in the industry</li>\n</ul>\n<p><strong>Our Team:</strong></p>\n<p>El Cajon Comprehensive Treatment Center (CTC), located in EL Cajon, Ca, is part of Acadia Healthcare's Comprehensive Treatment Centers, the leading provider of medication-assisted treatment in the nation. Our mission is to provide full-circle care that includes a blend of therapies and the use of safe and effective medications. Our team is the front line of our fight against the opiate epidemic.</p>\n<p> </p>\n<p><strong>Your Job as an Office Manager:</strong></p>\n<p>The Office Manager will directly supervise and coordinate the activities of the office and/or administrative support workers. The Office Manage will manage and coordinate administrative programs and office activities under the direction of the Clinic Director.  </p>\n<p> </p>\n<p><strong>Job Responsibilities:</strong></p>\n<ul>\n <li>Administrative supervision, leadership, guidance, and feedback to administrative staff in order to facilitate smooth operations of the clinic while maintaining appropriate coverage, scheduling and training;</li>\n <li>Establishes, maintains, and retrieves general files for clinic leadership;</li>\n <li>Manages and coordinates administrative programs and office activities;</li>\n <li>Develops procedures and policies for office activities and training;</li>\n <li>May work with Clinic Director to plan community outreach events;</li>\n <li>May attend staff meeting, take notes and prepare minutes, as required by clinic leadership;</li>\n <li>Prepares and distributes correspondence, interoffice memorandums, contracts, forms, and reports;</li>\n <li>May submit purchase orders as required;</li>\n <li>May assist in monitoring clinical staff credentialing process, including collection of documentation, verification of credentials, and licenses, as directed;</li>\n <li>May share responsibility for completing insurance information on vehicle accidents and abuse allegations and injuries of patients; and,</li>\n <li>Perform other duties as assigned.</li>\n</ul>\n<p>Compensation for roles at El Cajon Comprehensive Treatment Center varies depending on a wide array of factors including but not limited to the specific location, role, skill set, and level of experience. As required by local law, El Cajon Comprehensive Treatment Center provides a reasonable hourly range of compensation for roles that may be hired in California as set forth below.<strong>Role Location: California</strong></p>\n<p><strong>Calculated Salary Range for role</strong>: $27.00 - $30.00 per hour</p>\n<h2>Qualifications</h2>\n<p><strong>Required Education:</strong></p>\n<ul>\n <li>High school diploma or GED equivalent required</li>\n <li>Bachelor’s degree in Healthcare Administration or related field preferred</li>\n</ul>\n<p><strong>Required Experience:</strong></p>\n<ul>\n <li><p>2+ years of secretarial or administrative experience in a healthcare setting</p></li>\n <li><p>1+ year of supervisory experience overseeing administrative or billing staff</p></li>\n <li><p>Experience with medical billing and coding, especially related to substance use treatment and MAT (medication-assisted treatment) services</p></li>\n <li><p>Familiarity with Medicaid, Medicare, and private insurance billing regulations</p></li>\n <li><p>Experience using electronic health records (EHR) and billing software systems</p></li>\n <li><p>Experience supporting audits and ensuring billing compliance</p></li>\n</ul>\n<p><strong>Regulatory Knowledge:</strong></p>\n<ul>\n <li>Understanding of HIPAA and 42 CFR Part 2 confidentiality requirements</li>\n <li>Ability to ensure compliance with payer requirements and healthcare regulations</li>\n</ul>\n<p><strong>Administrative Skills:</strong></p>\n<ul>\n <li><p>Strong knowledge of administrative processes such as file maintenance, patient records management, and office workflow coordination</p></li>\n <li><p>Proficiency in Microsoft Office (Excel, Word, Outlook) and general computer systems</p></li>\n <li><p>Ability to analyze billing and operational reports to identify trends or discrepancies</p></li>\n <li>Basic knowledge of HR-related functions (e.g., scheduling, onboarding, timekeeping, performance feedback)</li>\n</ul>\n<p><strong>Leadership & Interpersonal Skills:</strong></p>\n<ul>\n <li><p>Able to communicate effectively, both verbally and in writing</p></li>\n <li><p>Strong leadership, training, and staff development abilities</p></li>\n <li><p>Excellent organizational skills, time management, and attention to detail</p></li>\n <li><p>Demonstrated problem-solving and conflict resolution skills</p></li>\n <li><p>Team-oriented mindset with a focus on supporting clinical staff and ensuring smooth day-to-day operations</p></li>\n <li><p>Maintains discretion and professionalism when handling confidential information</p></li>\n <li><p>Ability to adapt to changes in healthcare regulations and operational priorities</p></li>\n</ul>\n<p> </p>\n<p><em>We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual’s characteristics protected by applicable state, federal, and local laws.</em></p>\n<p> </p>\n<p>#LI-JS2</p>\n<p>#LI-CTC</p>",
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