Accounts Payable Lead

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    "description": "<p><span style=\"font-family:Aptos,sans-serif\">If interested in applying for this position, an assessment via the provided link is required upon completion of an application:&nbsp;</span><span style=\"font-family:Aptos,sans-serif\"><a href=\"https://assessment.predictiveindex.com/bo/59S8/Accountspayablespecialist_Dec2025_192520\" target=\"_blank\">https://assessment.predictiveindex.com/bo/59S8/Accountspayablespecialist_Dec2025_192520</a></span></p>\n\n<p><span style=\"font-family:Aptos,sans-serif\">This is a non-exempt position with a pay range of $33.00 - $38.00 per hour BOE</span></p>\n\n<p><span style=\"font-family:Calibri,sans-serif\"><strong><span style=\"font-family:Aptos,sans-serif\">Company Overview</span></strong><strong>&nbsp;</strong><strong>&nbsp;</strong></span></p>\n\n<p><span style=\"font-family:Calibri,sans-serif\">Botanical Designs and its affiliates, Foliage Design Systems, McCaren Designs and Good Earth are a creative and dynamic company specializing in interior and exterior landscaping, as well as seasonal holiday d&eacute;cor installations. Our mission is to transform commercial spaces into visually stunning environments that reflect beauty, festivity, and functionality. We are passionate about our work and committed to delivering high-quality design and installation services to our clients.&nbsp;</span></p>\n\n<p style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\"><strong>Summary Description:</strong></span></p>\n\n<p style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">Botanical Designs is seeking a highly motivated, experienced Accounts Payable Specialist to join its Finance team. The successful candidate will need to be flexible and a proactive team member in a rapidly changing and growing organization.&nbsp; The AP Specialist will play a crucial role in the accounting and financial operations of our organization, with a particular focus on managing the full-cycle accounts payable process including&nbsp;managing vendor master file, accurate and timely coding of vendor invoices, cash disbursements and other AP and Accounting related duties. This is a key role with visibility across all levels of the organization.</span></p>\n\n<p style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\"><strong>Job Duties and Responsibilities (Essential Functions):</strong></span></p>\n\n<p><span style=\"font-family:Calibri,sans-serif\"><strong>Accounts Payable</strong></span></p>\n\n<ul>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Manage the full cycle accounts payable process, code and enter invoices, ensure proper approval for job costs and/or overhead costs.</span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Reconcile vendor statements and research and process vendor claims as needed.</span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Reconcile accounts payable and other related general ledger accounts on a timely basis.</span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Research inventory issues, including quantity and vendor price issues.</span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Manage corporate credit card platform, process/reconcile corporate credit cards and related expenditures.</span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Manage employee expense report platform, ensure proper documentation of employee expenditures and proper approval and timely remittance to employee.</span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Assist with monthly ledger closing processes as needed.</span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Preparation and filing of 1099&rsquo;s.</span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Other duties as assigned. </span></li>\n</ul>\n\n<p><span style=\"font-family:Calibri,sans-serif\"><strong>Vendor Account Management</strong></span></p>\n\n<ul>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Ownership/management of vendor master file ensuring all related documents are complete and accurate (W9s, COIs, contact information).</span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Timely resolution of vendor requests (customer inquiries, billing issues, certificate of insurance requests, administrative requests, etc.).</span></li>\n</ul>\n\n<p><span style=\"font-family:Calibri,sans-serif\"><strong>Treasury</strong></span></p>\n\n<ul>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Partner with Controller/CFO in managing timely disbursements to vendors, including cash flow management.</span></li>\n</ul>\n\n<p><span style=\"font-family:Calibri,sans-serif\"><strong>Audit Support:</strong></span></p>\n\n<ul>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Coordinate and support external audits, providing necessary documentation, ensure audit readiness.</span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Implement and maintain internal controls to safeguard company assets.</span></li>\n</ul>\n\n<p><span style=\"font-family:Calibri,sans-serif\"><strong>Process Improvement:</strong></span></p>\n\n<ul>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Identify opportunities for process improvement within the accounting function, implementing best practices to enhance efficiency.</span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Documentation of standard operating procedures.</span></li>\n</ul>\n\n<p><span style=\"font-family:Calibri,sans-serif\"><strong>Other</strong></span></p>\n\n<ul>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Cross training with other functional areas within the finance team as necessary.</span></li>\n</ul>\n\n<p><span style=\"font-family:Calibri,sans-serif\"><strong>Knowledge/Skills/Abilities:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </strong></span></p>\n\n<ul>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:#000000\">Ensure knowledge of appropriate safety and environmental revisions. </span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Set a positive example by displaying a pleasant and approachable demeanor and remaining friendly and courteous at all times. </span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\"><span style=\"color:#000000\">Is aware of and actively supports the achievement of departmental goals.&nbsp;&nbsp; </span></span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Proactive and innovative team player, strong follow-through, quick decision-making abilities and able to problem-solve and thrive in an entrepreneurial, dynamic, growth-oriented, fast-paced environment.</span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Professional mannerisms, appearance and actions (self-confident and committed to high ethics).</span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Interpersonal skills, with the ability to build strong relationships at all levels.</span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Excellent knowledge of Excel and able to provide training for employees. &nbsp;</span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Strong organizational skills and the ability to manage change effectively.</span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Strong verbal and written communication skills with customers, supervisors and co-workers.</span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Ability to clearly explain financial matters to vendors and employees.</span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Strong work ethic, close attention to detail and dependable.</span></li>\n</ul>\n\n<p style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\"><strong>Level Requirements: </strong></span></p>\n\n<ul>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Minimum of five (5) year(s) of accounting and/or Accounts Payable experience or equivalent experience. </span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Associate or Bachelor&rsquo;s degree in accounting, Finance or equivalent.&nbsp; Combination of education and experience may be considered for equivalency. </span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Proficient in QuickBooks and knowledge of accounting principles/GAAP.</span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Proficiency with Microsoft Excel and Other MS Office applications</span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Previous experience with contact creation and review preferred.</span></li>\n\t<li><span style=\"font-family:Calibri,sans-serif\">Experience training others in Excel.</span></li>\n</ul>\n\n<p><span style=\"font-family:Calibri,sans-serif\"><strong>Benefits for Full Time Eligibility Include:</strong></span></p>\n\n<p>Medical with contribution coverages on our health program as defined by plan<br />\nDental as defined by plan<br />\nVision as defined by plan<br />\n401K as defined by plan<br />\nPaid Holidays as defined by company policy<br />\nPersonal Time Off (PTO) based on the accrual allotment as defined by the company policy</p>\n\n<p><span style=\"font-family:Calibri,sans-serif\"><strong>Physical Requirements:</strong></span></p>\n\n<p style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:</span></p>\n\n<p style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">While performing the duties of this job, the employee is regularly required to talk and/or hear. The employee is frequently required to sit, stand, walk; use hands to finger, handle or feel; and reach with hands and arms. Must have the ability to stand for extended periods of time.</span></p>\n\n<p style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">The employee is frequently required to climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 20-40 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.</span></p>\n\n<p style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">Varied Field Environment performing outdoor work with moderate to occasional loud noise.</span></p>\n\n<p>&nbsp;</p>\n\n<p><span style=\"font-family:Calibri,sans-serif\">This is a minimal description of duties and is not intended to describe, in detail, the multitude of tasks that may be assigned. As the nature of business demands change, so may the essential functions of this position. </span></p>\n\n<p>&nbsp;</p>\n\n<p><span style=\"font-family:Calibri,sans-serif\"><em>Botanical Designs LLC. And affiliates is an Equal Opportunity Employer.&nbsp;</em></span></p>\n\n<p><span style=\"font-family:Calibri,sans-serif\"><em>All offers of employment at Botanical Designs LLC. are contingent upon clear results from a background check.&nbsp;</em></span></p>\n\n<p>&nbsp;</p>\n",
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This is a key role with visibility across all levels of the organization.\\n\\nJob Duties and Responsibilities (Essential Functions):\\n\\nAccounts Payable\\n\\n\\n\\tManage the full cycle accounts payable process, code and enter invoices, ensure proper approval for job costs and/or overhead costs.\\n\\tReconcile vendor statements and research and process vendor claims as needed.\\n\\tReconcile accounts payable and other related general ledger accounts on a timely basis.\\n\\tResearch inventory issues, including quantity and vendor price issues.\\n\\tManage corporate credit card platform, process/reconcile corporate credit cards and related expenditures.\\n\\tManage employee expense report platform, ensure proper documentation of employee expenditures and proper approval and timely remittance to employee.\\n\\tAssist with monthly ledger closing processes as needed.\\n\\tPreparation and filing of 1099&rsquo;s.\\n\\tOther duties as assigned. \\n\\n\\nVendor Account Management\\n\\n\\n\\tOwnership/management of vendor master file ensuring all related documents are complete and accurate (W9s, COIs, contact information).\\n\\tTimely resolution of vendor requests (customer inquiries, billing issues, certificate of insurance requests, administrative requests, etc.).\\n\\n\\nTreasury\\n\\n\\n\\tPartner with Controller/CFO in managing timely disbursements to vendors, including cash flow management.\\n\\n\\nAudit Support:\\n\\n\\n\\tCoordinate and support external audits, providing necessary documentation, ensure audit readiness.\\n\\tImplement and maintain internal controls to safeguard company assets.\\n\\n\\nProcess Improvement:\\n\\n\\n\\tIdentify opportunities for process improvement within the accounting function, implementing best practices to enhance efficiency.\\n\\tDocumentation of standard operating procedures.\\n\\n\\nOther\\n\\n\\n\\tCross training with other functional areas within the finance team as necessary.\\n\\n\\nKnowledge/Skills/Abilities:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; \\n\\n\\n\\tEnsure knowledge of appropriate safety and environmental revisions. \\n\\tSet a positive example by displaying a pleasant and approachable demeanor and remaining friendly and courteous at all times. \\n\\tIs aware of and actively supports the achievement of departmental goals.&nbsp;&nbsp; \\n\\tProactive and innovative team player, strong follow-through, quick decision-making abilities and able to problem-solve and thrive in an entrepreneurial, dynamic, growth-oriented, fast-paced environment.\\n\\tProfessional mannerisms, appearance and actions (self-confident and committed to high ethics).\\n\\tInterpersonal skills, with the ability to build strong relationships at all levels.\\n\\tExcellent knowledge of Excel and able to provide training for employees. &nbsp;\\n\\tStrong organizational skills and the ability to manage change effectively.\\n\\tStrong verbal and written communication skills with customers, supervisors and co-workers.\\n\\tAbility to clearly explain financial matters to vendors and employees.\\n\\tStrong work ethic, close attention to detail and dependable.\\n\\n\\nLevel Requirements: \\n\\n\\n\\tMinimum of five (5) year(s) of accounting and/or Accounts Payable experience or equivalent experience. \\n\\tAssociate or Bachelor&rsquo;s degree in accounting, Finance or equivalent.&nbsp; Combination of education and experience may be considered for equivalency. \\n\\tProficient in QuickBooks and knowledge of accounting principles/GAAP.\\n\\tProficiency with Microsoft Excel and Other MS Office applications\\n\\tPrevious experience with contact creation and review preferred.\\n\\tExperience training others in Excel.\\n\\n\\nBenefits for Full Time Eligibility Include:\\n\\nMedical with contribution coverages on our health program as defined by plan\\nDental as defined by plan\\nVision as defined by plan\\n401K as defined by plan\\nPaid Holidays as defined by company policy\\nPersonal Time Off (PTO) based on the accrual allotment as defined by the company policy\\n\\nPhysical Requirements:\\n\\nThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:\\n\\nWhile performing the duties of this job, the employee is regularly required to talk and/or hear. The employee is frequently required to sit, stand, walk; use hands to finger, handle or feel; and reach with hands and arms. Must have the ability to stand for extended periods of time.\\n\\nThe employee is frequently required to climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 20-40 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.\\n\\nVaried Field Environment performing outdoor work with moderate to occasional loud noise.\\n\\n&nbsp;\\n\\nThis is a minimal description of duties and is not intended to describe, in detail, the multitude of tasks that may be assigned. As the nature of business demands change, so may the essential functions of this position. \\n\\n&nbsp;\\n\\nBotanical Designs LLC. And affiliates is an Equal Opportunity Employer.&nbsp;\\n\\nAll offers of employment at Botanical Designs LLC. are contingent upon clear results from a background check.&nbsp;\\n\\n&nbsp;\\nQualifications\",\"responsibilities\":\"If interested in applying for this position, an assessment via the provided link is required upon completion of an application:&nbsp;https://assessment.predictiveindex.com/bo/59S8/Accountspayablespecialist_Dec2025_192520\\n\\nThis is a non-exempt position with a pay range of $33.00 - $38.00 per hour BOE\\n\\nCompany Overview&nbsp;&nbsp;\\n\\nBotanical Designs and its affiliates, Foliage Design Systems, McCaren Designs and Good Earth are a creative and dynamic company specializing in interior and exterior landscaping, as well as seasonal holiday d&eacute;cor installations. Our mission is to transform commercial spaces into visually stunning environments that reflect beauty, festivity, and functionality. We are passionate about our work and committed to delivering high-quality design and installation services to our clients.&nbsp;\\n\\nSummary Description:\\n\\nBotanical Designs is seeking a highly motivated, experienced Accounts Payable Specialist to join its Finance team. The successful candidate will need to be flexible and a proactive team member in a rapidly changing and growing organization.&nbsp; The AP Specialist will play a crucial role in the accounting and financial operations of our organization, with a particular focus on managing the full-cycle accounts payable process including&nbsp;managing vendor master file, accurate and timely coding of vendor invoices, cash disbursements and other AP and Accounting related duties. This is a key role with visibility across all levels of the organization.\\n\\nJob Duties and Responsibilities (Essential Functions):\\n\\nAccounts Payable\\n\\n\\n\\tManage the full cycle accounts payable process, code and enter invoices, ensure proper approval for job costs and/or overhead costs.\\n\\tReconcile vendor statements and research and process vendor claims as needed.\\n\\tReconcile accounts payable and other related general ledger accounts on a timely basis.\\n\\tResearch inventory issues, including quantity and vendor price issues.\\n\\tManage corporate credit card platform, process/reconcile corporate credit cards and related expenditures.\\n\\tManage employee expense report platform, ensure proper documentation of employee expenditures and proper approval and timely remittance to employee.\\n\\tAssist with monthly ledger closing processes as needed.\\n\\tPreparation and filing of 1099&rsquo;s.\\n\\tOther duties as assigned. \\n\\n\\nVendor Account Management\\n\\n\\n\\tOwnership/management of vendor master file ensuring all related documents are complete and accurate (W9s, COIs, contact information).\\n\\tTimely resolution of vendor requests (customer inquiries, billing issues, certificate of insurance requests, administrative requests, etc.).\\n\\n\\nTreasury\\n\\n\\n\\tPartner with Controller/CFO in managing timely disbursements to vendors, including cash flow management.\\n\\n\\nAudit Support:\\n\\n\\n\\tCoordinate and support external audits, providing necessary documentation, ensure audit readiness.\\n\\tImplement and maintain internal controls to safeguard company assets.\\n\\n\\nProcess Improvement:\\n\\n\\n\\tIdentify opportunities for process improvement within the accounting function, implementing best practices to enhance efficiency.\\n\\tDocumentation of standard operating procedures.\\n\\n\\nOther\\n\\n\\n\\tCross training with other functional areas within the finance team as necessary.\\n\\n\\nKnowledge/Skills/Abilities:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; \\n\\n\\n\\tEnsure knowledge of appropriate safety and environmental revisions. \\n\\tSet a positive example by displaying a pleasant and approachable demeanor and remaining friendly and courteous at all times. \\n\\tIs aware of and actively supports the achievement of departmental goals.&nbsp;&nbsp; \\n\\tProactive and innovative team player, strong follow-through, quick decision-making abilities and able to problem-solve and thrive in an entrepreneurial, dynamic, growth-oriented, fast-paced environment.\\n\\tProfessional mannerisms, appearance and actions (self-confident and committed to high ethics).\\n\\tInterpersonal skills, with the ability to build strong relationships at all levels.\\n\\tExcellent knowledge of Excel and able to provide training for employees. &nbsp;\\n\\tStrong organizational skills and the ability to manage change effectively.\\n\\tStrong verbal and written communication skills with customers, supervisors and co-workers.\\n\\tAbility to clearly explain financial matters to vendors and employees.\\n\\tStrong work ethic, close attention to detail and dependable.\\n\\n\\nLevel Requirements: \\n\\n\\n\\tMinimum of five (5) year(s) of accounting and/or Accounts Payable experience or equivalent experience. \\n\\tAssociate or Bachelor&rsquo;s degree in accounting, Finance or equivalent.&nbsp; Combination of education and experience may be considered for equivalency. \\n\\tProficient in QuickBooks and knowledge of accounting principles/GAAP.\\n\\tProficiency with Microsoft Excel and Other MS Office applications\\n\\tPrevious experience with contact creation and review preferred.\\n\\tExperience training others in Excel.\\n\\n\\nBenefits for Full Time Eligibility Include:\\n\\nMedical with contribution coverages on our health program as defined by plan\\nDental as defined by plan\\nVision as defined by plan\\n401K as defined by plan\\nPaid Holidays as defined by company policy\\nPersonal Time Off (PTO) based on the accrual allotment as defined by the company policy\\n\\nPhysical Requirements:\\n\\nThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:\\n\\nWhile performing the duties of this job, the employee is regularly required to talk and/or hear. The employee is frequently required to sit, stand, walk; use hands to finger, handle or feel; and reach with hands and arms. Must have the ability to stand for extended periods of time.\\n\\nThe employee is frequently required to climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 20-40 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.\\n\\nVaried Field Environment performing outdoor work with moderate to occasional loud noise.\\n\\n&nbsp;\\n\\nThis is a minimal description of duties and is not intended to describe, in detail, the multitude of tasks that may be assigned. As the nature of business demands change, so may the essential functions of this position. \\n\\n&nbsp;\\n\\nBotanical Designs LLC. And affiliates is an Equal Opportunity Employer.&nbsp;\\n\\nAll offers of employment at Botanical Designs LLC. are contingent upon clear results from a background check.&nbsp;\\n\\n&nbsp;\\n\",\"employmentType\":\"FULL_TIME\",\"hiringOrganization\":{\"@type\":\"Organization\",\"name\":\"BOTANICAL DESIGNS LLC\",\"logo\":\"https://www.paycomonline.net/v4/ats/web.php/application/style/logo?clientkey=D4A1E8832E8B4F920E1E34C12992718B\"},\"jobLocation\":{\"@type\":\"Place\",\"address\":{\"streetAddress\":\"690 S Dakota St\",\"addressLocality\":\"Seattle\",\"addressRegion\":\"WA\",\"postalCode\":98108,\"addressCountry\":\"USA\"}},\"industry\":\"Accounting\",\"validThrough\":\"2026-06-30\"}",
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