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Executive Assistant

2733294d 1b47 4c73 Be96 2a4231bdd2bd 9200107779369 2 · Toronto, ON, CA, Toronto, ON · On Site · Active · CAD 60,000–CAD 70,000 / year · ADP Workforce Now Recruiting

Job facts

FieldValue
Company2733294d 1b47 4c73 Be96 2a4231bdd2bd 9200107779369 2
TitleExecutive Assistant
Normalized title-
Department / team-
LocationToronto, ON, Canada
Work modelOn Site
Employment typeFull Time
SalaryCAD 60,000–CAD 70,000 / year
Statusactive
ATS providerADP Workforce Now Recruiting
Posted / first seen2026-06-10 / 2026-06-11
Changed / last seen2026-06-18 / 2026-06-18

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ATS provider jobsActive postings observed through ADP Workforce Now Recruiting.Open
Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in Toronto.Open
Work model jobsActive On Site postings.Open
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Original postingCanonical source or apply URL captured from the ATS.Open

Linked records

Company2733294d 1b47 4c73 Be96 2a4231bdd2bd 9200107779369 2
Source94824112-891d-482f-b9e4-b14c2163405f
ATS providerADP Workforce Now Recruiting

Description

SUMMARY The Executive Assistant is responsible for a wide variety of administrative duties in support of the Chief Executive Officer (CEO), Chief Operation Office and other members of the senior leadership team. Duties include but are not limited to reception, arranging travel plans, meeting minute-taking and distribution, scheduling appointments and drafting both internal and external correspondence. The Executive Assistant is also required to maintain confidentiality and professionally interact with employees, management and the public. Other duties shall be assigned as necessary. JOB DUTIES Provide direct administrative and office management support to all members of the executive team, as directed. Maintain work schedules and calendars of executive management, particularly the CEO & COO. Prepare travel schedules, book travel arrangements, and make reservations for senior management and executive staff. Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events. Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary. Receive and screen all inbound telephone calls, e-mails, and visitors for the executive office. Refer and/or redirect calls, e-mails, or visitors as required. Troubleshoot and/or escalate office administration issues. Facilitate communication from department managers, business unit leaders, and project managers. Prepare and review presentations. Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other persons. Other duties shall be assigned as required. REQUIREMENTS Post Secondary Diploma in Business Administration, or relevant discipline, required. 5-7 years' experience in an Administrative role preferred. Strong knowledge of office procedures and practices. Keen attention to details and resourceful Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point). Proven organizational and time management skills. As well as flexibility. WORK CONDITIONS Manual dexterity required to operate computer and peripherals. Interacts with employees, various management levels and the public at large. Ability to lift up to 25 lbs. Repetitive work. Overtime may be required Environment can be noisy at times. COMPENSATION The annual compensation range for this position is $60,000 - $70,000 compensated upon experience. VACANCY STATUS AND LOCATION This vacancy is a new position at Maxxit System Inc. This role will require 5 days per week on site at the Toronto Office. INCLUSION AND EQUAL OPPORTUNITY EMPLOYMENT Maxxit is an equal opportunity employer and committed to fostering diversity and inclusion in the workplace. We are committed to fair employment practices, and all qualified applicants will receive consideration for employment. We offer accommodation for applicants with disabilities, as required throughout the recruitment process. Accommodation is available on request for candidates taking part in all aspects of the selection process. RECRUITMENT AND SELECTION PROCESS All applications submitted are reviewed in detail by our HR team. In certain aspects of the hiring process artificial intelligence (AI) tools may be used, specifically for screening and assessments. These tools support our team and are used to help bring relevant criteria to the foreground and do not replace human judgment. We are committed to using AI responsibly, fairly, and in compliance with applicable employment and anti-discrimination laws. We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted. Interviewed candidates will be notified of the hiring decision within 45 days of their final interview.

Full job record

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Org IDd6a550f7-55c6-4d8d-8619-ff0b50840a9d
Source ID94824112-891d-482f-b9e4-b14c2163405f
Board ID94824112-891d-482f-b9e4-b14c2163405f
Provideradp_workforcenow
Provider Job Key587452
TitleExecutive Assistant
Normalized Title
Statusactive
Activeyes
Location TextToronto, ON, CA, Toronto, ON
Department
Team
Employment Typefull_time
Workplace Typeon_site
Remote Policy
CountryCanada
RegionON
CityToronto
Salary Raw60000.00 To 70000.00 (CAD) Annually
Salary Min60,000
Salary Max70,000
Salary CurrencyCAD
Salary Periodyear
Source URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=2733294d-1b47-4c73-be96-2a4231bdd2bd&ccId=9200107779369_2&lang=en_US&type=JS&jobId=587452&jwId=9201241967485_1
Apply URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=2733294d-1b47-4c73-be96-2a4231bdd2bd&ccId=9200107779369_2&lang=en_US&type=JS&jobId=587452&jwId=9201241967485_1
First Seen At2026-06-11 13:20:18Z
Last Seen At2026-06-18 13:21:29Z
Last Checked At2026-06-18 13:21:29Z
Last Changed At2026-06-18 13:21:29Z
Inactive At
Source Posted At2026-06-10 17:43:00Z
Source Updated At
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Extensions
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    "requisitionDescription": "<div><p style='margin-right:0cm;margin-left:0cm;font-size:15px;font-family:\"Calibri\",sans-serif;margin-top:14.6pt;margin-bottom:14.6pt;line-height:normal;' data-pasted=\"true\"><strong><span style=\"font-size:13px;font-family:Calibri;color:#C00000;\">SUMMARY</span></strong></p><p style='margin-right:0cm;margin-left:0cm;font-size:15px;font-family:\"Calibri\",sans-serif;margin-top:10.75pt;margin-bottom:10.75pt;line-height:normal;'><span style=\"font-size:13px;font-family:Calibri;color:black;\">The</span> <span style=\"font-size:13px;font-family:Calibri;color:black;\">Executive Assistant is responsible for a wide variety of administrative duties in support of the Chief Executive Officer (CEO), Chief Operation Office and other members of the senior leadership team. Duties include but are not limited to reception, arranging travel plans, meeting minute-taking and distribution, scheduling appointments and drafting both internal and external correspondence. The Executive Assistant is also required to maintain confidentiality and professionally interact with employees, management and the public. Other duties shall be assigned as necessary.</span></p><p style='margin-right:0cm;margin-left:0cm;font-size:15px;font-family:\"Calibri\",sans-serif;margin-top:14.6pt;margin-bottom:14.6pt;line-height:normal;'><strong><span style=\"font-size:13px;font-family:Calibri;color:#C00000;\">JOB DUTIES</span></strong></p><ul style=\"margin-bottom:0cm;margin-top:0cm;\" type=\"disc\"><li style='margin-top:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:0cm;line-height:normal;font-size:15px;font-family:\"Calibri\",sans-serif;color:black;'><span style=\"font-size:13px;font-family:Calibri;\">Provide direct administrative and office management support to all members of the executive team, as directed.</span></li><li style='margin-top:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:0cm;line-height:normal;font-size:15px;font-family:\"Calibri\",sans-serif;color:black;'><span style=\"font-size:13px;font-family:Calibri;\">Maintain work schedules and calendars of executive management, particularly the CEO &amp; COO.</span></li><li style='margin-top:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:0cm;line-height:normal;font-size:15px;font-family:\"Calibri\",sans-serif;color:black;'><span style=\"font-size:13px;font-family:Calibri;\">Prepare travel schedules, book travel arrangements, and make reservations for senior management and executive staff.</span></li><li style='margin-top:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:0cm;line-height:normal;font-size:15px;font-family:\"Calibri\",sans-serif;color:black;'><span style=\"font-size:13px;font-family:Calibri;\">Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events.</span></li><li style='margin-top:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:0cm;line-height:normal;font-size:15px;font-family:\"Calibri\",sans-serif;color:black;'><span style=\"font-size:13px;font-family:Calibri;\">Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.</span></li><li style='margin-top:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:0cm;line-height:normal;font-size:15px;font-family:\"Calibri\",sans-serif;color:black;'><span style=\"font-size:13px;font-family:Calibri;\">Receive and screen all inbound telephone calls, e-mails, and visitors for the executive office.</span></li><li style='margin-top:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:0cm;line-height:normal;font-size:15px;font-family:\"Calibri\",sans-serif;color:black;'><span style=\"font-size:13px;font-family:Calibri;\">Refer and/or redirect calls, e-mails, or visitors as required.</span></li><li style='margin-top:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:0cm;line-height:normal;font-size:15px;font-family:\"Calibri\",sans-serif;color:black;'><span style=\"font-size:13px;font-family:Calibri;\">Troubleshoot and/or escalate office administration issues.</span></li><li style='margin-top:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:0cm;line-height:normal;font-size:15px;font-family:\"Calibri\",sans-serif;color:black;'><span style=\"font-size:13px;font-family:Calibri;\">Facilitate communication from department managers, business unit leaders, and project managers.</span></li><li style='margin-top:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:0cm;line-height:normal;font-size:15px;font-family:\"Calibri\",sans-serif;color:black;'><span style=\"font-size:13px;font-family:Calibri;\">Prepare and review presentations.</span></li><li style='margin-top:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:0cm;line-height:normal;font-size:15px;font-family:\"Calibri\",sans-serif;color:black;'><span style=\"font-size:13px;font-family:Calibri;\">Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other persons.</span></li><li style='margin-top:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:0cm;line-height:normal;font-size:15px;font-family:\"Calibri\",sans-serif;color:black;'><span style=\"font-size:13px;font-family:Calibri;\">Other duties shall be assigned as required.</span></li></ul><p style='margin-right:0cm;margin-left:0cm;font-size:15px;font-family:\"Calibri\",sans-serif;margin-top:14.6pt;margin-bottom:14.6pt;line-height:normal;'><strong><span style=\"font-size:13px;font-family:Calibri;color:#C00000;\">REQUIREMENTS</span></strong></p><ul style=\"margin-bottom:0cm;margin-top:0cm;\" type=\"disc\"><li style='margin-top:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:0cm;line-height:normal;font-size:15px;font-family:\"Calibri\",sans-serif;color:black;'><span style=\"font-size:13px;font-family:Calibri;\">Post Secondary Diploma in Business Administration, or relevant discipline, required.</span></li><li style='margin-top:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:0cm;line-height:normal;font-size:15px;font-family:\"Calibri\",sans-serif;color:black;'><span style=\"font-size:13px;font-family:Calibri;\">5-7 years&#39; experience in an Administrative role preferred.</span></li><li style='margin-top:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:0cm;line-height:normal;font-size:15px;font-family:\"Calibri\",sans-serif;color:black;'><span style=\"font-size:13px;font-family:Calibri;\">Strong knowledge of office procedures and practices.</span></li><li style='margin-top:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:0cm;line-height:normal;font-size:15px;font-family:\"Calibri\",sans-serif;color:black;'><span style=\"font-size:13px;font-family:Calibri;\">Keen attention to details and resourceful</span></li><li style='margin-top:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:0cm;line-height:normal;font-size:15px;font-family:\"Calibri\",sans-serif;color:black;'><span style=\"font-size:13px;font-family:Calibri;\">Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).</span></li><li style='margin-top:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:0cm;line-height:normal;font-size:15px;font-family:\"Calibri\",sans-serif;color:black;'><span style=\"font-size:13px;font-family:Calibri;\">Proven organizational and time management skills. As well as flexibility.</span></li></ul><p style='margin-right:0cm;margin-left:0cm;font-size:15px;font-family:\"Calibri\",sans-serif;margin-top:14.6pt;margin-bottom:14.6pt;line-height:normal;'><strong><span style=\"font-size:13px;font-family:Calibri;color:#C00000;\">WORK CONDITIONS</span></strong></p><ul style=\"margin-bottom:0cm;margin-top:0cm;\" type=\"disc\"><li style='margin-top:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:0cm;line-height:normal;font-size:15px;font-family:\"Calibri\",sans-serif;color:black;'><span style=\"font-size:13px;font-family:Calibri;\">Manual dexterity required to operate computer and peripherals.</span></li><li style='margin-top:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:0cm;line-height:normal;font-size:15px;font-family:\"Calibri\",sans-serif;color:black;'><span style=\"font-size:13px;font-family:Calibri;\">Interacts with employees, various management levels and the public at large.</span></li><li style='margin-top:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:0cm;line-height:normal;font-size:15px;font-family:\"Calibri\",sans-serif;color:black;'><span style=\"font-size:13px;font-family:Calibri;\">Ability to lift up to 25 lbs.</span></li><li style='margin-top:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:0cm;line-height:normal;font-size:15px;font-family:\"Calibri\",sans-serif;color:black;'><span style=\"font-size:13px;font-family:Calibri;\">Repetitive work.</span></li><li style='margin-top:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:0cm;line-height:normal;font-size:15px;font-family:\"Calibri\",sans-serif;color:black;'><span style=\"font-size:13px;font-family:Calibri;\">Overtime may be required</span></li><li style='margin-top:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:0cm;line-height:normal;font-size:15px;font-family:\"Calibri\",sans-serif;color:black;'><span style=\"font-size:13px;font-family:Calibri;\">Environment can be noisy at times.</span></li></ul><p><span style=\"font-size:13px;font-family:Calibri;\"><br></span></p><p style='margin-right:0cm;margin-left:0cm;font-size:15px;font-family:\"Calibri\",sans-serif;margin-top:0cm;margin-bottom:11.25pt;line-height:115%;text-align:justify;'><strong><u><span style='font-size:13px;font-family:\"Calibri\",sans-serif;color:#C00000;'>COMPENSATION</span></u></strong></p><div style='margin-top:0cm;margin-right:0cm;margin-bottom:10.0pt;margin-left:0cm;line-height:115%;font-size:15px;font-family:\"Calibri\",sans-serif;'><ul style=\"margin-bottom:0cm;list-style-type: disc;margin-left: 26px;\"><li style='margin-top:0cm;margin-right:0cm;margin-bottom:10.0pt;margin-left:0cm;line-height:115%;font-size:15px;font-family:\"Calibri\",sans-serif;'><strong><span style='font-family:\"Calibri\",sans-serif;font-size:13px;'>The annual compensation range for this position is $60,000 - $70,000 compensated upon experience.</span></strong></li></ul></div><p style='margin-right:0cm;margin-left:0cm;font-size:15px;font-family:\"Calibri\",sans-serif;margin-top:0cm;margin-bottom:10.0pt;line-height:normal;text-align:justify;'><strong><u><span style=\"font-size:13px;font-family:Calibri;color:#C00000;\">VACANCY STATUS AND LOCATION&nbsp;</span></u></strong></p><p style='margin-right:0cm;margin-left:0cm;font-size:15px;font-family:\"Calibri\",sans-serif;margin-top:0cm;margin-bottom:10.0pt;line-height:normal;text-align:justify;'><span style=\"font-size:13px;font-family:Calibri;color:black;\">This vacancy is a new position at Maxxit System Inc. This role will require 5 days per week on site at the Toronto Office.</span></p><p style='margin-right:0cm;margin-left:0cm;font-size:15px;font-family:\"Calibri\",sans-serif;margin-top:0cm;margin-bottom:10.0pt;line-height:115%;text-align:justify;'><strong><u><span style=\"font-size:13px;line-height:115%;font-family:Calibri;color:#C00000;\">INCLUSION AND EQUAL OPPORTUNITY EMPLOYMENT&nbsp;</span></u></strong></p><p style='margin-right:0cm;margin-left:0cm;font-size:15px;font-family:\"Calibri\",sans-serif;margin:0cm;text-align:justify;line-height:115%;'><span style=\"font-size:13px;line-height:115%;font-family:Calibri;\">Maxxit is an equal opportunity employer and committed to fostering diversity and inclusion in the workplace. We are committed to fair employment practices, and all qualified applicants will receive consideration for employment. We offer accommodation for applicants with disabilities, as required throughout the recruitment process. Accommodation is available on request for candidates taking part in all aspects of the selection process.&nbsp;</span></p><p style='margin-right:0cm;margin-left:0cm;font-size:15px;font-family:\"Calibri\",sans-serif;margin:0cm;text-align:justify;line-height:115%;'><br></p><p style='margin-right:0cm;margin-left:0cm;font-size:15px;font-family:\"Calibri\",sans-serif;margin:0cm;text-align:justify;line-height:115%;'><strong><u><span style=\"font-size:13px;line-height:115%;font-family:Calibri;color:#C00000;\">RECRUITMENT AND SELECTION PROCESS</span></u></strong></p><p style='margin-right:0cm;margin-left:0cm;font-size:15px;font-family:\"Calibri\",sans-serif;margin:0cm;text-align:justify;line-height:115%;'><br></p><p style='margin-right:0cm;margin-left:0cm;font-size:15px;font-family:\"Calibri\",sans-serif;margin:0cm;text-align:justify;line-height:115%;'><span style=\"font-size:13px;line-height:115%;font-family:Calibri;\">All applications submitted are reviewed in detail by our HR team. In certain aspects of the hiring process artificial intelligence (AI) tools may be used, specifically for screening and assessments. These tools support our team and are used to help bring relevant criteria to the foreground and do not replace human judgment. We are committed to using AI responsibly, fairly, and in compliance with applicable employment and anti-discrimination laws.</span></p><p style='margin-right:0cm;margin-left:0cm;font-size:15px;font-family:\"Calibri\",sans-serif;margin:0cm;text-align:justify;line-height:115%;'><br></p><p style='margin-right:0cm;margin-left:0cm;font-size:15px;font-family:\"Calibri\",sans-serif;margin:0cm;text-align:justify;line-height:115%;'><span style=\"font-size:13px;line-height:115%;font-family:Calibri;\">&nbsp;We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted. Interviewed candidates will be notified of the hiring decision within 45 days of their final interview.</span></p></div>\n",
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