Athletics Operations Manager

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    "description": "<p style=\"margin-top: 16px; margin-bottom: 4px;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Since 1920, Mount St. Joseph University has provided an education that is based on interdisciplinary liberal arts and professional curricula emphasizing mission, values, integrity, and social responsibility. Faculty and staff deliver high-quality academics, hands-on experiential learning, and personalized attention to support student success. Join our award-winning team, recognized as a &#39;Best College to Work for,&#39; and be part of a vibrant culture that places a premium on collaboration and belonging.</span></span></p>\r\n\r\n<h3 style=\"margin-top:16px;margin-bottom:4px;\">&nbsp;</h3>\r\n\r\n<h3 style=\"margin-top:16px;margin-bottom:4px;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-weight:bold;\"><strong>Position Purpose</strong></span></span></span></h3>\r\n\r\n<p><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">The Athletics Operations Manager provides critical operational leadership and administrative oversight for the Department of Athletics and Recreation, ensuring effective budget stewardship, compliance with university policies, and seamless coordination of departmental logistics, events, and business operations in support of Mount St. Joseph University&rsquo;s mission and student-centered athletic experience.</span></span></p>\r\n\r\n<p>&nbsp;</p>\r\n\r\n<h3 style=\"margin-top:16px;margin-bottom:4px;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-weight:bold;\"><strong>Key Responsibilities</strong></span></span></span></h3>\r\n\r\n<p><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><b>Administrative Operations, Compliance &amp; Office Management</b></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Serve as the department&rsquo;s primary point of contact for employees, students, prospective students, families, and external stakeholders, providing professional customer service and administrative support. </span></span></li>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Manage the appointment calendar and scheduling logistics for the Vice President and Director of Athletics. </span></span></li>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Prepare, edit, proofread, and distribute departmental documents, reports, proposals, correspondence, spreadsheets, and publications, including proofreading materials produced by the Sports Information Office. </span></span></li>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Maintain strict confidentiality and secure handling of sensitive student and employee records in accordance with university policies and applicable regulations, including FERPA, HIPAA, and disciplinary records. </span></span></li>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Oversee adherence to university administrative policies, procedures, and operational standards within the department. </span></span></li>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Coordinate office operations across all athletic facilities, including supply inventory management, equipment oversight, and submission of maintenance and service requests as needed. </span></span></li>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Assist with departmental mailings, communications to prospective students, and general correspondence. </span></span></li>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Maintain organized office systems, records, and filing processes to ensure operational efficiency and accessibility. </span></span></li>\r\n</ul>\r\n\r\n<p>&nbsp;</p>\r\n\r\n<p><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><b>Athletics Compliance &amp; Operational Coordination</b></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Coordinate administrative processes related to NCAA compliance documentation, ensuring accuracy, completeness, and alignment with official team rosters prior to each athletic season. </span></span></li>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Support departmental compliance efforts by monitoring documentation requirements and facilitating timely completion of required reporting. </span></span></li>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Coordinate logistical arrangements for athletic contests and departmental operations, including communication and scheduling with game officials and external event personnel. </span></span></li>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Facilitate operational details necessary for the seamless execution of athletic events and related departmental activities. </span></span></li>\r\n</ul>\r\n\r\n<p>&nbsp;</p>\r\n\r\n<p><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><b>Event Management, Executive Support &amp; Travel Coordination</b></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Lead the planning and coordination of the annual Athletic Hall of Fame Dinner, including communication with inductees, families, alumni, and event guests; collaboration with campus and external partners on menu planning, invitations, programs, d&eacute;cor, and event logistics to ensure successful execution. </span></span></li>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Coordinate business travel arrangements for Athletic Department leadership, ensuring timely scheduling and adherence to university travel procedures and budget guidelines. </span></span></li>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Schedule employee candidate interviews and coordinate associated travel and hospitality arrangements to support departmental recruitment efforts. </span></span></li>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Partner with internal university departments and external vendors to manage event-related logistics, communications, and operational details that enhance departmental engagement initiatives.</span></span></li>\r\n</ul>\r\n\r\n<p>&nbsp;</p>\r\n\r\n<p><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><b>Financial Operations &amp; Budget Stewardship</b></span></span></p>\r\n\r\n<ul>\r\n\t<li style=\"margin-left:8px;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Manage day-to-day budget activity for the Department of Athletics and Recreation, ensuring fiscal accuracy, compliance with university policies, and effective stewardship of departmental resources. </span></span></li>\r\n\t<li style=\"margin-left:8px;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Oversee monthly credit card reconciliation for coaching staff and review purchasing activity for compliance with institutional spending guidelines. </span></span></li>\r\n\t<li style=\"margin-left:8px;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Process purchase orders, invoices, reimbursements, and related fiscal transactions while maintaining accurate financial records and supporting documentation. </span></span></li>\r\n\t<li style=\"margin-left:8px;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Monitor and manage expenditures across unrestricted cost centers and restricted fiscal projects to ensure alignment with approved budgets and funding parameters. </span></span></li>\r\n\t<li style=\"margin-left:8px;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Support the development, preparation, and maintenance of annual planning and budget spreadsheets, reports, and financial forecasting documentation. </span></span></li>\r\n\t<li style=\"margin-left:8px;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Monitor student worker budget allocations and assist in maintaining compliance with departmental staffing budgets. </span></span></li>\r\n\t<li style=\"margin-left:8px;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Coordinate timely payment processing for officials and game-day personnel through RefQuest and other approved university systems. </span></span></li>\r\n\t<li style=\"margin-left:8px;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Assist coaching staff with processing student-athlete meal money direct deposits and related financial transactions. </span></span></li>\r\n\t<li style=\"margin-left:8px;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Oversee vendor-related financial processes, including contract administration support, invoice verification, payment coordination, and inventory oversight for departmental purchases and deliveries. </span></span></li>\r\n\t<li style=\"margin-left:8px;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Collaborate with departmental leadership to identify budget trends, reconcile discrepancies, and support sound financial decision-making.</span></span></li>\r\n</ul>\r\n\r\n<p>&nbsp;</p>\r\n\r\n<p><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><strong>Other Duties</strong></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Support the mission, vision, and philosophy of the university</span></span></li>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Collaborate with other departments such as Mission &amp; Belonging, Wellness Center and external affiliates such as the HCAC, and NCAA Division III.</span></span></li>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Assist with new opportunities to enhance the department&rsquo;s services and team efforts.</span></span></li>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Perform additional duties as assigned.</span></span></li>\r\n</ul>\r\n\r\n<p>&nbsp;</p>\r\n\r\n<h3 style=\"margin-top:16px;margin-bottom:4px;\">&nbsp;</h3>\r\n\r\n<h3 style=\"margin-top:16px;margin-bottom:4px;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><strong>Primary Contacts</strong></span></span></h3>\r\n\r\n<ul>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><strong>Internal:</strong> Athletic Department staff and student employees, Admission staff, Registrar, Faculty Athletic Representative, and other university staff.</span></span></li>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><strong>External:</strong> Vendors, e.g. BSN; prospective students and families, enrolled students, local community members, officiating crews, and other external stakeholders.</span></span></li>\r\n</ul>\r\n\r\n<h3 style=\"margin-top:16px;margin-bottom:4px;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><strong>Supervision</strong></span></span></h3>\r\n\r\n<ul>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><strong>Supervision Exercised:</strong> Student employees</span></span></li>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><strong>Supervision Received:</strong> VP and Director of Athletics</span></span></li>\r\n</ul>\r\n",
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Faculty and staff deliver high-quality academics, hands-on experiential learning, and personalized attention to support student success. Join our award-winning team, recognized as a &#39;Best College to Work for,&#39; and be part of a vibrant culture that places a premium on collaboration and belonging.\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nPosition Purpose\\r\\n\\r\\nThe Athletics Operations Manager provides critical operational leadership and administrative oversight for the Department of Athletics and Recreation, ensuring effective budget stewardship, compliance with university policies, and seamless coordination of departmental logistics, events, and business operations in support of Mount St. Joseph University&rsquo;s mission and student-centered athletic experience.\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nKey Responsibilities\\r\\n\\r\\nAdministrative Operations, Compliance &amp; Office Management\\r\\n\\r\\n\\r\\n\\tServe as the department&rsquo;s primary point of contact for employees, students, prospective students, families, and external stakeholders, providing professional customer service and administrative support. \\r\\n\\tManage the appointment calendar and scheduling logistics for the Vice President and Director of Athletics. \\r\\n\\tPrepare, edit, proofread, and distribute departmental documents, reports, proposals, correspondence, spreadsheets, and publications, including proofreading materials produced by the Sports Information Office. \\r\\n\\tMaintain strict confidentiality and secure handling of sensitive student and employee records in accordance with university policies and applicable regulations, including FERPA, HIPAA, and disciplinary records. \\r\\n\\tOversee adherence to university administrative policies, procedures, and operational standards within the department. \\r\\n\\tCoordinate office operations across all athletic facilities, including supply inventory management, equipment oversight, and submission of maintenance and service requests as needed. \\r\\n\\tAssist with departmental mailings, communications to prospective students, and general correspondence. \\r\\n\\tMaintain organized office systems, records, and filing processes to ensure operational efficiency and accessibility. \\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nAthletics Compliance &amp; Operational Coordination\\r\\n\\r\\n\\r\\n\\tCoordinate administrative processes related to NCAA compliance documentation, ensuring accuracy, completeness, and alignment with official team rosters prior to each athletic season. \\r\\n\\tSupport departmental compliance efforts by monitoring documentation requirements and facilitating timely completion of required reporting. \\r\\n\\tCoordinate logistical arrangements for athletic contests and departmental operations, including communication and scheduling with game officials and external event personnel. \\r\\n\\tFacilitate operational details necessary for the seamless execution of athletic events and related departmental activities. \\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nEvent Management, Executive Support &amp; Travel Coordination\\r\\n\\r\\n\\r\\n\\tLead the planning and coordination of the annual Athletic Hall of Fame Dinner, including communication with inductees, families, alumni, and event guests; collaboration with campus and external partners on menu planning, invitations, programs, d&eacute;cor, and event logistics to ensure successful execution. \\r\\n\\tCoordinate business travel arrangements for Athletic Department leadership, ensuring timely scheduling and adherence to university travel procedures and budget guidelines. \\r\\n\\tSchedule employee candidate interviews and coordinate associated travel and hospitality arrangements to support departmental recruitment efforts. \\r\\n\\tPartner with internal university departments and external vendors to manage event-related logistics, communications, and operational details that enhance departmental engagement initiatives.\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nFinancial Operations &amp; Budget Stewardship\\r\\n\\r\\n\\r\\n\\tManage day-to-day budget activity for the Department of Athletics and Recreation, ensuring fiscal accuracy, compliance with university policies, and effective stewardship of departmental resources. \\r\\n\\tOversee monthly credit card reconciliation for coaching staff and review purchasing activity for compliance with institutional spending guidelines. \\r\\n\\tProcess purchase orders, invoices, reimbursements, and related fiscal transactions while maintaining accurate financial records and supporting documentation. \\r\\n\\tMonitor and manage expenditures across unrestricted cost centers and restricted fiscal projects to ensure alignment with approved budgets and funding parameters. \\r\\n\\tSupport the development, preparation, and maintenance of annual planning and budget spreadsheets, reports, and financial forecasting documentation. \\r\\n\\tMonitor student worker budget allocations and assist in maintaining compliance with departmental staffing budgets. \\r\\n\\tCoordinate timely payment processing for officials and game-day personnel through RefQuest and other approved university systems. \\r\\n\\tAssist coaching staff with processing student-athlete meal money direct deposits and related financial transactions. \\r\\n\\tOversee vendor-related financial processes, including contract administration support, invoice verification, payment coordination, and inventory oversight for departmental purchases and deliveries. \\r\\n\\tCollaborate with departmental leadership to identify budget trends, reconcile discrepancies, and support sound financial decision-making.\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nOther Duties\\r\\n\\r\\n\\r\\n\\tSupport the mission, vision, and philosophy of the university\\r\\n\\tCollaborate with other departments such as Mission &amp; Belonging, Wellness Center and external affiliates such as the HCAC, and NCAA Division III.\\r\\n\\tAssist with new opportunities to enhance the department&rsquo;s services and team efforts.\\r\\n\\tPerform additional duties as assigned.\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nPrimary Contacts\\r\\n\\r\\n\\r\\n\\tInternal: Athletic Department staff and student employees, Admission staff, Registrar, Faculty Athletic Representative, and other university staff.\\r\\n\\tExternal: Vendors, e.g. BSN; prospective students and families, enrolled students, local community members, officiating crews, and other external stakeholders.\\r\\n\\r\\n\\r\\nSupervision\\r\\n\\r\\n\\r\\n\\tSupervision Exercised: Student employees\\r\\n\\tSupervision Received: VP and Director of Athletics\\r\\n\\r\\nQualificationsEducation\\r\\n\\r\\n\\r\\n\\tAssociates degree required. Bachelor degree preferred.\\r\\n\\r\\n\\r\\nExperience\\r\\n\\r\\n\\r\\n\\tMinimum of 2 years of experience as an office manager in a busy office environment.\\r\\n\\tWorking with athletics or sports programs preferred.\\r\\n\\tEvent coordination&nbsp;\\r\\n\\tBudget administration&nbsp;\\r\\n\\r\\n\\r\\nSpecialized Skills\\r\\n\\r\\n\\r\\n\\tProficiency in Microsoft Office (Word, Excel, PowerPoint, etc.).\\r\\n\\tFamiliarity with RefQuest software desired.\\r\\n\\tStrong organizational, time-management, and communication skills.\\r\\n\\r\\n\\r\\nAdditional Information\\r\\n\\r\\nThe Athletics Operations Manager is expected to contribute to the team by welcoming new work requirements, exploring opportunities to improve services, and collaborating with colleagues to achieve departmental goals.\\r\\n\\r\\n&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nBenefits\\r\\nMount St. Joseph University offers a wide array of benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and FTE.\\r\\n\\r\\n\\r\\n\\tTuition Remission for you and your family.\\r\\n\\t403b Retirement\\r\\n\\tExcellent benefits including medical, employer HSA contributions, dental, vision, life, parental leave.\\r\\n\\tGenerous PTO.\\r\\n\\t16 paid holidays.\\r\\n\\tCompetitive salaries.\\r\\n\\tOpportunity to work in a dynamic and collaborative educational environment.\\r\\n\\tProfessional development opportunities.\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nTo apply, please upload a cover letter, resume, and contact information with three professional references via Paycom.\\r\\n\\r\\nA review of resumes will begin immediately and continue until the position is filled.\\r\\n\\r\\nPlease click here to review the University&#39;s policies on E-Verify, Equal Opportunity, and Non-Discrimination.\\r\\n\\r\\nMount St. Joseph University is an Equal Opportunity Employer\\r\\n\",\"responsibilities\":\"Since 1920, Mount St. Joseph University has provided an education that is based on interdisciplinary liberal arts and professional curricula emphasizing mission, values, integrity, and social responsibility. Faculty and staff deliver high-quality academics, hands-on experiential learning, and personalized attention to support student success. Join our award-winning team, recognized as a &#39;Best College to Work for,&#39; and be part of a vibrant culture that places a premium on collaboration and belonging.\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nPosition Purpose\\r\\n\\r\\nThe Athletics Operations Manager provides critical operational leadership and administrative oversight for the Department of Athletics and Recreation, ensuring effective budget stewardship, compliance with university policies, and seamless coordination of departmental logistics, events, and business operations in support of Mount St. Joseph University&rsquo;s mission and student-centered athletic experience.\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nKey Responsibilities\\r\\n\\r\\nAdministrative Operations, Compliance &amp; Office Management\\r\\n\\r\\n\\r\\n\\tServe as the department&rsquo;s primary point of contact for employees, students, prospective students, families, and external stakeholders, providing professional customer service and administrative support. \\r\\n\\tManage the appointment calendar and scheduling logistics for the Vice President and Director of Athletics. \\r\\n\\tPrepare, edit, proofread, and distribute departmental documents, reports, proposals, correspondence, spreadsheets, and publications, including proofreading materials produced by the Sports Information Office. \\r\\n\\tMaintain strict confidentiality and secure handling of sensitive student and employee records in accordance with university policies and applicable regulations, including FERPA, HIPAA, and disciplinary records. \\r\\n\\tOversee adherence to university administrative policies, procedures, and operational standards within the department. \\r\\n\\tCoordinate office operations across all athletic facilities, including supply inventory management, equipment oversight, and submission of maintenance and service requests as needed. \\r\\n\\tAssist with departmental mailings, communications to prospective students, and general correspondence. \\r\\n\\tMaintain organized office systems, records, and filing processes to ensure operational efficiency and accessibility. \\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nAthletics Compliance &amp; Operational Coordination\\r\\n\\r\\n\\r\\n\\tCoordinate administrative processes related to NCAA compliance documentation, ensuring accuracy, completeness, and alignment with official team rosters prior to each athletic season. \\r\\n\\tSupport departmental compliance efforts by monitoring documentation requirements and facilitating timely completion of required reporting. \\r\\n\\tCoordinate logistical arrangements for athletic contests and departmental operations, including communication and scheduling with game officials and external event personnel. \\r\\n\\tFacilitate operational details necessary for the seamless execution of athletic events and related departmental activities. \\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nEvent Management, Executive Support &amp; Travel Coordination\\r\\n\\r\\n\\r\\n\\tLead the planning and coordination of the annual Athletic Hall of Fame Dinner, including communication with inductees, families, alumni, and event guests; collaboration with campus and external partners on menu planning, invitations, programs, d&eacute;cor, and event logistics to ensure successful execution. \\r\\n\\tCoordinate business travel arrangements for Athletic Department leadership, ensuring timely scheduling and adherence to university travel procedures and budget guidelines. \\r\\n\\tSchedule employee candidate interviews and coordinate associated travel and hospitality arrangements to support departmental recruitment efforts. \\r\\n\\tPartner with internal university departments and external vendors to manage event-related logistics, communications, and operational details that enhance departmental engagement initiatives.\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nFinancial Operations &amp; Budget Stewardship\\r\\n\\r\\n\\r\\n\\tManage day-to-day budget activity for the Department of Athletics and Recreation, ensuring fiscal accuracy, compliance with university policies, and effective stewardship of departmental resources. \\r\\n\\tOversee monthly credit card reconciliation for coaching staff and review purchasing activity for compliance with institutional spending guidelines. \\r\\n\\tProcess purchase orders, invoices, reimbursements, and related fiscal transactions while maintaining accurate financial records and supporting documentation. \\r\\n\\tMonitor and manage expenditures across unrestricted cost centers and restricted fiscal projects to ensure alignment with approved budgets and funding parameters. \\r\\n\\tSupport the development, preparation, and maintenance of annual planning and budget spreadsheets, reports, and financial forecasting documentation. \\r\\n\\tMonitor student worker budget allocations and assist in maintaining compliance with departmental staffing budgets. \\r\\n\\tCoordinate timely payment processing for officials and game-day personnel through RefQuest and other approved university systems. \\r\\n\\tAssist coaching staff with processing student-athlete meal money direct deposits and related financial transactions. \\r\\n\\tOversee vendor-related financial processes, including contract administration support, invoice verification, payment coordination, and inventory oversight for departmental purchases and deliveries. \\r\\n\\tCollaborate with departmental leadership to identify budget trends, reconcile discrepancies, and support sound financial decision-making.\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nOther Duties\\r\\n\\r\\n\\r\\n\\tSupport the mission, vision, and philosophy of the university\\r\\n\\tCollaborate with other departments such as Mission &amp; Belonging, Wellness Center and external affiliates such as the HCAC, and NCAA Division III.\\r\\n\\tAssist with new opportunities to enhance the department&rsquo;s services and team efforts.\\r\\n\\tPerform additional duties as assigned.\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nPrimary Contacts\\r\\n\\r\\n\\r\\n\\tInternal: Athletic Department staff and student employees, Admission staff, Registrar, Faculty Athletic Representative, and other university staff.\\r\\n\\tExternal: Vendors, e.g. BSN; prospective students and families, enrolled students, local community members, officiating crews, and other external stakeholders.\\r\\n\\r\\n\\r\\nSupervision\\r\\n\\r\\n\\r\\n\\tSupervision Exercised: Student employees\\r\\n\\tSupervision Received: VP and Director of Athletics\\r\\n\\r\\n\",\"employmentType\":\"FULL_TIME\",\"hiringOrganization\":{\"@type\":\"Organization\",\"name\":\"MOUNT ST JOSEPH UNIVERSITY\",\"logo\":\"https://www.paycomonline.net/v4/ats/web.php/application/style/logo?clientkey=BC25C89BF322A723B1E209741EE99F00\"},\"jobLocation\":{\"@type\":\"Place\",\"address\":{\"streetAddress\":\"5701 Delhi Road\",\"addressLocality\":\"Cincinnati\",\"addressRegion\":\"OH\",\"postalCode\":\"45233-1670\",\"addressCountry\":\"USA\"}},\"qualifications\":\"Education\\r\\n\\r\\n\\r\\n\\tAssociates degree required. Bachelor degree preferred.\\r\\n\\r\\n\\r\\nExperience\\r\\n\\r\\n\\r\\n\\tMinimum of 2 years of experience as an office manager in a busy office environment.\\r\\n\\tWorking with athletics or sports programs preferred.\\r\\n\\tEvent coordination&nbsp;\\r\\n\\tBudget administration&nbsp;\\r\\n\\r\\n\\r\\nSpecialized Skills\\r\\n\\r\\n\\r\\n\\tProficiency in Microsoft Office (Word, Excel, PowerPoint, etc.).\\r\\n\\tFamiliarity with RefQuest software desired.\\r\\n\\tStrong organizational, time-management, and communication skills.\\r\\n\\r\\n\\r\\nAdditional Information\\r\\n\\r\\nThe Athletics Operations Manager is expected to contribute to the team by welcoming new work requirements, exploring opportunities to improve services, and collaborating with colleagues to achieve departmental goals.\\r\\n\\r\\n&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nBenefits\\r\\nMount St. Joseph University offers a wide array of benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and FTE.\\r\\n\\r\\n\\r\\n\\tTuition Remission for you and your family.\\r\\n\\t403b Retirement\\r\\n\\tExcellent benefits including medical, employer HSA contributions, dental, vision, life, parental leave.\\r\\n\\tGenerous PTO.\\r\\n\\t16 paid holidays.\\r\\n\\tCompetitive salaries.\\r\\n\\tOpportunity to work in a dynamic and collaborative educational environment.\\r\\n\\tProfessional development opportunities.\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nTo apply, please upload a cover letter, resume, and contact information with three professional references via Paycom.\\r\\n\\r\\nA review of resumes will begin immediately and continue until the position is filled.\\r\\n\\r\\nPlease click here to review the University&#39;s policies on E-Verify, Equal Opportunity, and Non-Discrimination.\\r\\n\\r\\nMount St. Joseph University is an Equal Opportunity Employer\\r\\n\",\"experienceRequirements\":\"Education\\r\\n\\r\\n\\r\\n\\tAssociates degree required. Bachelor degree preferred.\\r\\n\\r\\n\\r\\nExperience\\r\\n\\r\\n\\r\\n\\tMinimum of 2 years of experience as an office manager in a busy office environment.\\r\\n\\tWorking with athletics or sports programs preferred.\\r\\n\\tEvent coordination&nbsp;\\r\\n\\tBudget administration&nbsp;\\r\\n\\r\\n\\r\\nSpecialized Skills\\r\\n\\r\\n\\r\\n\\tProficiency in Microsoft Office (Word, Excel, PowerPoint, etc.).\\r\\n\\tFamiliarity with RefQuest software desired.\\r\\n\\tStrong organizational, time-management, and communication skills.\\r\\n\\r\\n\\r\\nAdditional Information\\r\\n\\r\\nThe Athletics Operations Manager is expected to contribute to the team by welcoming new work requirements, exploring opportunities to improve services, and collaborating with colleagues to achieve departmental goals.\\r\\n\\r\\n&nbsp;\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nBenefits\\r\\nMount St. Joseph University offers a wide array of benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and FTE.\\r\\n\\r\\n\\r\\n\\tTuition Remission for you and your family.\\r\\n\\t403b Retirement\\r\\n\\tExcellent benefits including medical, employer HSA contributions, dental, vision, life, parental leave.\\r\\n\\tGenerous PTO.\\r\\n\\t16 paid holidays.\\r\\n\\tCompetitive salaries.\\r\\n\\tOpportunity to work in a dynamic and collaborative educational environment.\\r\\n\\tProfessional development opportunities.\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nTo apply, please upload a cover letter, resume, and contact information with three professional references via Paycom.\\r\\n\\r\\nA review of resumes will begin immediately and continue until the position is filled.\\r\\n\\r\\nPlease click here to review the University&#39;s policies on E-Verify, Equal Opportunity, and Non-Discrimination.\\r\\n\\r\\nMount St. Joseph University is an Equal Opportunity Employer\\r\\n\",\"industry\":\"Admin - Clerical\",\"validThrough\":\"-0001-11-30\",\"workHours\":\"Any\",\"educationRequirements\":\"2 Year Degree\"}",
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    "qualifications": "<p><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><strong>Education</strong></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Associates degree required. Bachelor degree preferred.</span></span></li>\r\n</ul>\r\n\r\n<p><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><strong>Experience</strong></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Minimum of 2 years of experience as an office manager in a busy office environment.</span></span></li>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Working with athletics or sports programs preferred.</span></span></li>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Event coordination&nbsp;</span></span></li>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Budget administration&nbsp;</span></span></li>\r\n</ul>\r\n\r\n<p><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><strong>Specialized Skills</strong></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Proficiency in Microsoft Office (Word, Excel, PowerPoint, etc.).</span></span></li>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Familiarity with RefQuest software desired.</span></span></li>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Strong organizational, time-management, and communication skills.</span></span></li>\r\n</ul>\r\n\r\n<h3 style=\"margin-top:16px;margin-bottom:4px;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-weight:bold;\"><strong>Additional Information</strong></span></span></span></h3>\r\n\r\n<p><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">The Athletics Operations Manager is expected to contribute to the team by welcoming new work requirements, exploring opportunities to improve services, and collaborating with colleagues to achieve departmental goals.</span></span></p>\r\n\r\n<p>&nbsp;</p>\r\n\r\n<p>&nbsp;</p>\r\n\r\n<p><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><strong><u>Benefits</u></strong><br />\r\nMount St. Joseph University offers a wide array of benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and FTE.</span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Tuition Remission for you and your family.</span></span></li>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">403b Retirement</span></span></li>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Excellent benefits including medical, employer HSA contributions, dental, vision, life, parental leave.</span></span></li>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Generous PTO.</span></span></li>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">16 paid holidays.</span></span></li>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Competitive salaries.</span></span></li>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Opportunity to work in a dynamic and collaborative educational environment.</span></span></li>\r\n\t<li><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Professional development opportunities.</span></span></li>\r\n</ul>\r\n\r\n<p>&nbsp;</p>\r\n\r\n<p><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">To apply, please upload a cover letter, resume, and contact information with three professional references via Paycom.</span></span></p>\r\n\r\n<p><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">A review of resumes will begin immediately and continue until the position is filled.</span></span></p>\r\n\r\n<p><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><a href=\"http://www.msj.edu/non-discrimination-policy/\" rel=\"noreferrer noopener\" target=\"_blank\">Please click here to review the University&#39;s policies on E-Verify, Equal Opportunity, and Non-Discrimination.</a></span></span></p>\r\n\r\n<p><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Mount St. Joseph University is an Equal Opportunity Employer</span></span></p>\r\n",
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