Admin Assistant - temporary (24662)

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    "description": "<p><span style=\"display:block; font-size:18px\"><strong>Admin Assistant - this is a temporary position&nbsp;</strong></span></p>\n\n<p><span style=\"font-family:Aptos,sans-serif\">The receptionist is responsible for overseeing and maintaining program records associated with students and compliance/regulatory requirements. You will work on site and report to the program director. </span></p>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><strong>General Duties and Responsibilities</strong></span></p>\n\n<ul>\n\t<li><span style=\"font-family:Aptos,sans-serif\">Provide front desk coverage as needed </span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\">Filing and copying</span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\">Create child records as needed</span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\">Monitor faxes</span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\">Support administrators and staff as needed </span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\">Assist in support of compliance with OCFS Day Care license, federal state, and county regulations for programs, buildings and grounds</span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\">Maintain OCFS regulations binder and digital folder with all building and program inspections, certificates and other required documents</span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\">Conduct fire drills and other required drills and maintain records as required. Facilitate in Drills by counting staff and children per drill and carrying the drill backpack containing emergency information regarding children</span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\">Track/ maintain building inspections and routine maintenance for compliance</span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\">Oversee/ manage Administrative Assistant with Office Supplies &amp; inventory, as needed</span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\">Oversee/manage daytime custodial services (JanPro) &amp; supply order</span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\">Oversee/ manage Amazon and WB Mason orders &ndash; office supplies &amp; custodial supplies</span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\">Track/ prepare &amp; share parent notification letters</span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\">Oversee/ manage playground/big room schedules - Update, Print, Post, and Email, monthly</span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\">Oversee/ manage monthly menu &ndash; Update, Print, Post, and share on Brightwheel</span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\">Oversee/ manage office accounts and invoices</span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\">Manage/ maintain CACFP billing and documentation </span>\n\t<ul style=\"list-style-type:circle\">\n\t\t<li><span style=\"font-family:Aptos,sans-serif\">Audit Classroom Meal Count Sheets &amp; report to Finance</span></li>\n\t\t<li><span style=\"font-family:Aptos,sans-serif\">Report EHS totals for Board &amp; Policy Report</span></li>\n\t\t<li><span style=\"font-family:Aptos,sans-serif\">Generate enrollment report, monthly</span></li>\n\t</ul>\n\t</li>\n\t<li><span style=\"font-family:Aptos,sans-serif\">Assist with other program tasks &amp; projects, as needed</span></li>\n</ul>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><strong>Neil Hellman Preschool Duties and Responsibilities</strong></span></p>\n\n<ul>\n\t<li><span style=\"font-family:Aptos,sans-serif\">Oversee/ manage Smartsheet systems, as needed</span></li>\n</ul>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><strong>Early Head Start Duties and Responsibilities</strong></span></p>\n\n<ul>\n\t<li><span style=\"font-family:Aptos,sans-serif\">Oversee/ manage In-Kind</span>\n\n\t<ul style=\"list-style-type:circle\">\n\t\t<li><span style=\"font-family:Aptos,sans-serif\">Oversee/ manage in-kind TEAM</span></li>\n\t\t<li><span style=\"font-family:Aptos,sans-serif\">Audit/upload monthly in-kind</span></li>\n\t\t<li><span style=\"font-family:Aptos,sans-serif\">Ensure all monthly in-kind is submitted</span></li>\n\t\t<li><span style=\"font-family:Aptos,sans-serif\">Submit/correct in-kind to Finance, monthly</span></li>\n\t</ul>\n\t</li>\n\t<li><span style=\"font-family:Aptos,sans-serif\">Assist &nbsp;with Classroom Diaper &amp; Wipes request &amp; inventory</span></li>\n</ul>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><strong>Requirements</strong></span></p>\n\n<ul>\n\t<li><span style=\"font-family:Aptos,sans-serif\">Requires an associate&rsquo;s degree and at least three to four years of related experience</span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\">Some physical exertion is required such as long periods of standing, recurring bending and lifting, and/or lifting of items up to 25 pounds and/or may be required to perform physical interventions. </span></li>\n</ul>\n\n<p><span style=\"font-family:Aptos,sans-serif\"><strong>Benefits</strong></span></p>\n\n<ul>\n\t<li><span style=\"font-family:Aptos,sans-serif\">Health care package: medical, dental, and vision</span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\">Tuition reimbursement</span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\">Paid time off</span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\">Holiday Pay</span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\">401 (K) plan</span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\">Life Insurance</span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\">Loan repayment assistance</span></li>\n\t<li><span style=\"font-family:Aptos,sans-serif\">Free training/CEU opportunities</span></li>\n</ul>\n\n<p><span style=\"font-family:Aptos,sans-serif\">Northern Rivers Family of Services is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, orientation, gender identity, national origin, veteran or disability status, or any other characteristic protected under applicable law. We cherish the unique contributions of our diverse staff and are building a culture where everyone has the opportunity to do the meaningful work.</span></p>\n",
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