Front Office Coordinator

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    "description": "<p><span style=\"font-weight: bold\">Location:</span><span> </span>GREEN Charter Middle School<br><span style=\"font-weight: bold\">Position Type:</span><span> </span>Full-Time, 12-Month Position<span style=\"color: rgb(116, 27, 71); font-family: georgia, serif; font-size: 18pt\"><span> </span></span><span>(230 days)</span><br><span style=\"font-weight: bold\">Reports To:</span><span> </span><span>Office</span><span> </span>Manager /<span> </span><br>P<span>rincipal</span></p>\n<p><br></p>\n<p><span style=\"font-size: 14pt\"><span style=\"font-weight: bold\">About GREEN Charter Middle School</span></span></p>\n<p>GREEN Charter Schools are dedicated to providing a high-quality, STEM-focused education with an emphasis on sustainability, innovation, and academic excellence. We strive to create a positive, collaborative environment for students, families, and staff that supports lifelong learning and environmental stewardship.</p>\n<p><br></p>\n<p><span style=\"font-size: 14pt\"><span style=\"font-weight: bold\">Position Overview</span></span></p>\n<p>The<span> </span><span style=\"font-weight: bold\"><span>Front Office Coordinator</span></span><span> </span>serves as the welcoming face of GREEN Charter Middle School, ensuring a professional, efficient,<span> </span><span>tidy, </span>and friendly<span> </span><span>front office</span><span> </span>environment. This role requires strong communication, organizational, and multitasking skills, along with a commitment to excellent customer service. The Coordinator supports day-to-day operations, serves as a liaison between parents, staff, and visitors, and assists with student records and administrative processes.</p>\n<p><br></p>\n<p><span style=\"font-size: 14pt\"><span style=\"font-weight: bold\">Key Responsibilities</span></span></p>\n<p><span style=\"font-weight: bold\"><span>Front Office</span><span> </span>Operations</span></p>\n<ul>\n<li>Open the school<span> </span><span>office</span><span> </span>daily and prepare for daily operations</li>\n<li>Greet and assist visitors; issue temporary visitor badges</li>\n<li>Answer incoming school phone calls and respond to requests for information</li>\n<li>Check and respond to school voicemail messages within<span> </span><span style=\"font-weight: bold\">48 hours</span></li>\n<li>Manage the school’s main email account and respond to inquiries within<span> </span><span style=\"font-weight: bold\">48 hours</span></li>\n<li><span>Assist Office Manager with </span>Accep<span>ting</span> <br>and distribut<span>ing</span><span> </span>package deliveries</li>\n<li><br>Assist<span> </span><span>Office</span><span> </span>Manager with <span>office</span><span> </span>supply inventory and ordering</li>\n<li>Provide general clerical support, data entry, and information retrieval as needed</li>\n<li>Serve as a liaison between parents, staff, and administration</li>\n<li>Support the<span> </span><span>Office</span><span> </span>Manager, Administration, and Health Room as needed, including making calls to families</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Attendance &amp; Student Records</span></p>\n<ul>\n<li>Manage the<span> </span><span style=\"font-weight: bold\">Student Sign In/Out</span><span> </span>process daily</li>\n<li>Enter attendance notes into<span> </span><span style=\"font-weight: bold\">PowerSchool</span></li>\n<li>Run and review<span> </span><span style=\"font-weight: bold\">Truancy Reports (SC 41)</span><span> </span>daily and send out required letters</li>\n<li>Notify the truancy contact when a<span> </span><span style=\"font-weight: bold\">Truancy Intervention Plan</span><span> </span>meeting is required</li>\n<li>Enter truancy incidents into<span> </span><span style=\"font-weight: bold\">PowerSchool</span><span> </span>as they appear on the SC 41 report</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Enrollment &amp; Registration Support</span></p>\n<ul>\n<li><br>Assist<span> </span><span>Office</span><span> </span>Manager with Review and manag<span>ing</span> <span style=\"font-weight: bold\">Waitlist Pending Applications</span><span> </span>daily</li>\n<li><br>Assist<span> </span><span>Office</span><span> </span>Manager with  Approv<span>ing</span> <span style=\"font-weight: bold\">Pending Registrations</span><span> </span>daily in PowerSchool</li>\n<li>Assist the<span> </span><span>Office</span><span> </span>Manager with registration and enrollment processes</li>\n<li>Create student folders, file forms and documents, and deliver them to the<span> </span><span>Office</span><span> </span>Manager for setup</li>\n</ul>\n<p><span style=\"font-size: 14pt\"><span style=\"font-weight: bold\">Qualifications</span></span></p>\n<ul>\n<li>High school diploma or equivalent required; Associate’s degree preferred</li>\n<li>Prior experience in an administrative or school<span> </span><span>office</span><span> </span>setting preferred</li>\n<li>Strong communication and customer service skills</li>\n<li>Proficiency with Microsoft<span> </span><span>Office</span>, Google Workspace, and student information systems (PowerSchool experience a plus)</li>\n<li>Ability to multitask and manage priorities in a fast-paced environment</li>\n<li>Detail-oriented with strong organizational and data entry skills</li>\n<li>Professional demeanor and ability to maintain confidentiality</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 14pt\"><span style=\"font-weight: bold\">Why Join GREEN Charter?</span></span></p>\n<ul>\n<li>Supportive, mission-driven school community</li>\n<li>Opportunities for professional growth and development</li>\n<li>Collaborative and positive work culture</li>\n<li>Competitive compensation and benefits</li>\n</ul>",
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