Executive Assistant to CEO

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    "ShortDescriptionStr": "Executive Assistant\tto CEO at Marietta Eye Clinic",
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    "ExternalDescriptionStr": "<p><strong>Summary of Responsibilities:&nbsp;</strong>The person in this role will assist daily activities and performing a variety of administrative, coordination, and support duties for the CEO, and, as necessary, other members of the Practice management team or Providers.&nbsp; &nbsp;</p>",
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    "PrimaryLocationCountry": "US",
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    "ExternalPostedStartDate": "2026-05-28T21:00:33+00:00",
    "ExternalQualificationsStr": "<p><strong>Competencies:</strong></p><p> </p><ol><li>Knowledge of organizational policies, procedures and systems. </li><li>Knowledge of office management techniques and practices. </li><li>Knowledge of computer systems, programs and applications. </li><li>Knowledge of research methods and procedures sufficient to compile data and prepare reports.</li><li>Knowledge of grammar, spelling and punctuation. </li><li>Knowledge of purchasing, budgeting, and inventory control.</li><li>Ability to be organized, self-motivated and able to exercise independent judgment.</li><li>Ability to establish and maintain effective working relationships with other employees and the public. </li><li>Ability to work under pressure, communicate and present information. </li><li>Ability to read, interpret, and apply clinic policies and procedures. </li><li>Ability to identify problems, recommend solutions, organize and analyze information. </li><li>Ability to establish priorities and coordinate work activities.</li><li>Ability to identify appropriate and newsworthy topics for publications and media relations.</li><li>Ability to work effectively with printers and other vendors to produce materials on time, to specification and within budget.</li><li>Ability to coordinate and complete several tasks simultaneously.</li></ol><p>Duties and responsibilities may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing.</p><p> </p><p><strong>Minimum Education Requirements</strong></p><p>Baccalaureate degree in health or business administration preferred, but significant experience may be substituted.</p><p> </p><p><strong>Minimum Background Requirements</strong></p><p>Minimum of two years of administrative experience including one year with a health care organization.</p><p> </p><p><strong>Minimum Demonstrated Skills</strong></p><p> </p><ol><li>Skill in taking and transcribing meeting minutes and in the operation of office equipment.</li><li>Skill in developing and implementing effective communications programs using writing and editing techniques and showing interpersonal, problem-solving and decision-making competencies. </li><li>Skill in effective use of software. </li></ol>",
    "InternalQualificationsStr": "<p><strong>Competencies:</strong></p><p> </p><ol><li>Knowledge of organizational policies, procedures and systems. </li><li>Knowledge of office management techniques and practices. </li><li>Knowledge of computer systems, programs and applications. </li><li>Knowledge of research methods and procedures sufficient to compile data and prepare reports.</li><li>Knowledge of grammar, spelling and punctuation. </li><li>Knowledge of purchasing, budgeting, and inventory control.</li><li>Ability to be organized, self-motivated and able to exercise independent judgment.</li><li>Ability to establish and maintain effective working relationships with other employees and the public. </li><li>Ability to work under pressure, communicate and present information. </li><li>Ability to read, interpret, and apply clinic policies and procedures. </li><li>Ability to identify problems, recommend solutions, organize and analyze information. </li><li>Ability to establish priorities and coordinate work activities.</li><li>Ability to identify appropriate and newsworthy topics for publications and media relations.</li><li>Ability to work effectively with printers and other vendors to produce materials on time, to specification and within budget.</li><li>Ability to coordinate and complete several tasks simultaneously.</li></ol><p>Duties and responsibilities may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing.</p><p> </p><p><strong>Minimum Education Requirements</strong></p><p>Baccalaureate degree in health or business administration preferred, but significant experience may be substituted.</p><p> </p><p><strong>Minimum Background Requirements</strong></p><p>Minimum of two years of administrative experience including one year with a health care organization.</p><p> </p><p><strong>Minimum Demonstrated Skills</strong></p><p> </p><ol><li>Skill in taking and transcribing meeting minutes and in the operation of office equipment.</li><li>Skill in developing and implementing effective communications programs using writing and editing techniques and showing interpersonal, problem-solving and decision-making competencies. </li><li>Skill in effective use of software. </li></ol>",
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    "ExternalResponsibilitiesStr": "<p>Essential Job Functions:</p><p>•    Monitors the current status of work for the CEO, <br />maintains administrative files and assists in establishing office systems     <br />for administrative functions.            </p><p>•    Anticipates CEO's needs by gathering records, reports, <br />correspondence or other specific information.  Also assists in the care <br />and maintenance of office equipment in the administrative offices.                                        </p><p>•    Handles confidential matters and prepares various documents <br />concerning clinic policies and practices, including composing and <br />disseminating correspondence to appropriate individuals.            </p><p>•    Answers phones in the CEO’s office as needed, informs <br />the CEO of operational problems and determines action <br />necessary in CEO's absence, handling with management <br />team input matters not requiring executive disposition.    </p><p>•    Makes travel arrangements for the Doctors and management <br />staff and maintains the appointment calendar for the Practice <br />CEO. Arranges appointments, meetings and conferences <br />for the Doctors and CEO. Contacts the appropriate persons    <br />to attend.</p><p>•    Attends meetings as assigned, takes and distributes minutes and <br />reports on major points, actions resolved or to be taken.            </p><p>•    Handles a variety of communication matters involving contact with <br />various staff, board members, medical and functional management <br />committees, and the public, i.e., coordinates new brochures and<br />internal materials for departments/satellites and/or refines existing <br />materials; coordinates pricing, placement and publishing of ads, media <br />announcements, marketing materials, publications; coordinates annual <br />listings for phone and other resource publication listings; coordinates <br />use of presentation software for sales/marketing presentations, <br />coordinates direct mail campaigns, etc.                    </p><p>•    Coordinates the development and maintenance of a management <br />database to capture, report and review key data for the management <br />team, including compiling marketing and planning data on competitors, <br />referrals, patient origin and volume to provide the management team <br />with data for internal and external analysis.        <br />seminars and training.  Assists in producing materials for sales <br />presentations, marketing seminars and training.                </p><p>•    Monitors the current status of work for the CEO, <br />maintains administrative files and assists in establishing office systems     <br />for administrative functions.            </p><p>•    Anticipates CEO's needs by gathering records, reports, <br />correspondence or other specific information.  Also assists in the care <br />and maintenance of office equipment in the administrative offices.                                      </p><p>•    Handles confidential matters and prepares various documents <br />concerning clinic policies and practices, including composing and <br />disseminating correspondence to appropriate individuals.            </p><p>•    Answers phones in the CEO’s office as needed, informs <br />the CEO of operational problems and determines action <br />necessary in CEO's absence, handling with management <br />team input matters not requiring executive disposition.            </p><p>•    Maintains strictest confidentiality.   <br />    <br />•    Able to work flexible hours as needed.        </p><p>•    Generate and distribute operational and performance reports for the Ambulatory Surgery Center (ASC) on a bi-weekly basis.<br />•    Coordinate the collection, tracking, and reporting of monthly Key Performance Indicators (KPIs).<br />•    Lead and facilitate employee engagement meetings, fostering a positive and collaborative workplace culture.<br />•    Manage conference room scheduling and ensure meeting spaces are prepared and organized.<br />•    Provide administrative support for physician scheduling, mentoring sessions, and related activities.<br />•    Maintain flexibility to support organizational events, including occasional evening and weekend commitments.<br />•    Coordinate physician recruitment activities, guiding candidates through the interview, onboarding, and hiring processes.<br />•    Create, post, and manage physician job advertisements across appropriate recruitment platforms.<br />•    Serve as a liaison between physicians, leadership, and administrative teams to support operational efficiency and communication.<br /> </p>",
    "InternalResponsibilitiesStr": "<p>Essential Job Functions:</p><p>•    Monitors the current status of work for the CEO, <br />maintains administrative files and assists in establishing office systems     <br />for administrative functions.            </p><p>•    Anticipates CEO's needs by gathering records, reports, <br />correspondence or other specific information.  Also assists in the care <br />and maintenance of office equipment in the administrative offices.                                        </p><p>•    Handles confidential matters and prepares various documents <br />concerning clinic policies and practices, including composing and <br />disseminating correspondence to appropriate individuals.            </p><p>•    Answers phones in the CEO’s office as needed, informs <br />the CEO of operational problems and determines action <br />necessary in CEO's absence, handling with management <br />team input matters not requiring executive disposition.    </p><p>•    Makes travel arrangements for the Doctors and management <br />staff and maintains the appointment calendar for the Practice <br />CEO. Arranges appointments, meetings and conferences <br />for the Doctors and CEO. Contacts the appropriate persons    <br />to attend.</p><p>•    Attends meetings as assigned, takes and distributes minutes and <br />reports on major points, actions resolved or to be taken.            </p><p>•    Handles a variety of communication matters involving contact with <br />various staff, board members, medical and functional management <br />committees, and the public, i.e., coordinates new brochures and<br />internal materials for departments/satellites and/or refines existing <br />materials; coordinates pricing, placement and publishing of ads, media <br />announcements, marketing materials, publications; coordinates annual <br />listings for phone and other resource publication listings; coordinates <br />use of presentation software for sales/marketing presentations, <br />coordinates direct mail campaigns, etc.                    </p><p>•    Coordinates the development and maintenance of a management <br />database to capture, report and review key data for the management <br />team, including compiling marketing and planning data on competitors, <br />referrals, patient origin and volume to provide the management team <br />with data for internal and external analysis.        <br />seminars and training.  Assists in producing materials for sales <br />presentations, marketing seminars and training.                </p><p>•    Monitors the current status of work for the CEO, <br />maintains administrative files and assists in establishing office systems     <br />for administrative functions.            </p><p>•    Anticipates CEO's needs by gathering records, reports, <br />correspondence or other specific information.  Also assists in the care <br />and maintenance of office equipment in the administrative offices.                                      </p><p>•    Handles confidential matters and prepares various documents <br />concerning clinic policies and practices, including composing and <br />disseminating correspondence to appropriate individuals.            </p><p>•    Answers phones in the CEO’s office as needed, informs <br />the CEO of operational problems and determines action <br />necessary in CEO's absence, handling with management <br />team input matters not requiring executive disposition.            </p><p>•    Maintains strictest confidentiality.   <br />    <br />•    Able to work flexible hours as needed.        </p><p>•    Generate and distribute operational and performance reports for the Ambulatory Surgery Center (ASC) on a bi-weekly basis.<br />•    Coordinate the collection, tracking, and reporting of monthly Key Performance Indicators (KPIs).<br />•    Lead and facilitate employee engagement meetings, fostering a positive and collaborative workplace culture.<br />•    Manage conference room scheduling and ensure meeting spaces are prepared and organized.<br />•    Provide administrative support for physician scheduling, mentoring sessions, and related activities.<br />•    Maintain flexibility to support organizational events, including occasional evening and weekend commitments.<br />•    Coordinate physician recruitment activities, guiding candidates through the interview, onboarding, and hiring processes.<br />•    Create, post, and manage physician job advertisements across appropriate recruitment platforms.<br />•    Serve as a liaison between physicians, leadership, and administrative teams to support operational efficiency and communication.<br /> </p>",
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