Accounts Receivable Billing Specialist

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    "description": "<div class=\"WordSection1\">\n<div class=\"WordSection1\">\n<p><span style=\"font-family:Aptos,sans-serif\"><span style=\"font-family:&quot;Arial&quot;,sans-serif\">If interested in applying for this position, an assessment link is required upon completion of an application</span></span></p>\n\n<p>https://assessment.predictiveindex.com/bo/59S8/AccountsReceivableBillingSpecialist_Jun2026_140516&nbsp;</p>\n\n<p><span style=\"font-family:Calibri,sans-serif\"><strong>Company Overview &nbsp;</strong></span></p>\n\n<p><span style=\"font-family:Calibri,sans-serif\">Botanical Designs and its affiliates, Foliage Design Systems, McCaren Designs, Good Earth, Articulture Designs, and Four Seasons Greenery are a creative and dynamic company specializing in interior and exterior landscaping, as well as seasonal holiday d&eacute;cor installations. Our mission is to transform commercial spaces into visually stunning environments that reflect beauty, festivity, and functionality. We are passionate about our work and committed to delivering high-quality design and installation services to our clients.&nbsp;</span></p>\n\n<p style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\"><strong>Summary Description:</strong></span></p>\n\n<p style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">Botanical Designs is seeking a highly motivated, experienced Accounts Receivable Specialist with ASPIRE and /or Service Titan experience to join its Finance team. The successful candidate will need to be flexible and a proactive team member in a rapidly changing and growing organization.&nbsp;The Accounts Receivable Specialist will help manage the financial transactions within the organization to ensure it receives payments on time and in full. This role is primarily responsible for billing customers timely and accurately, including project/installation billings and recurring monthly maintenance billings. In addition, this role will manage and process incoming payments, reconcile accounts, communicate with customers, and partner with various teams throughout the organization.</span></p>\n\n<p style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\"><strong>Job Duties and Responsibilities (Essential Functions):</strong></span></p>\n\n<p style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">In a landscape maintenance company using Aspire, this role is:</span></p>\n\n<ul>\n\t<li style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">More operationally tied (reviewing work tickets, contracts, services)</span></li>\n\t<li style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">Less pure accounting and more billing systems + process ownership</span></li>\n\t<li style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">Often involved in fixing workflow gaps and billing errors, not just posting payments</span></li>\n</ul>\n\n<p style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">Will Also include:</span></p>\n\n<ul>\n\t<li style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">Create invoices and account statements according to company practices; submit accurate and timely invoices to customers in accordance with Company revenue recognition policies and in line with GAAP&nbsp;&nbsp;</span></li>\n\t<li style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">Maintain and update customer records, including name or address changes, mergers, mailing attentions, and billing preferences&nbsp;</span></li>\n\t<li style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">Prepare, post, verify, and record customer payments and transactions related to accounts receivable&nbsp;</span></li>\n\t<li style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">Research and resolve customer discrepancies and past-due amounts&nbsp;&nbsp;</span></li>\n\t<li style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">Proactively communicate with accounting, sales, and customers regarding standard past-due accounts and collections&nbsp;</span></li>\n\t<li style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">Provide helpful assistance and documentation to customers as needed, including form W9, certificates of insurance, payment processing information, etc.&nbsp;</span></li>\n\t<li style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">Reconcile accounts receivable and additional GL accounts as assigned&nbsp;</span></li>\n\t<li style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">Prepare ad hoc analysis as needed&nbsp;</span></li>\n\t<li style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">Process periodic sales tax filings&nbsp;&nbsp;</span></li>\n\t<li style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">Partner with the accounting team, as well as other teams in the organization, to implement best practices and process improvements&nbsp;</span></li>\n\t<li style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">Perform other related duties as assigned&nbsp;</span></li>\n</ul>\n\n<p style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\"><strong>Knowledge / Skills / Abilities</strong></span></p>\n\n<ul>\n\t<li style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">Experience with billing and collections</span></li>\n\t<li style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">Excellent verbal and written communication skills</span></li>\n\t<li style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">Proficient in Microsoft Teams and Microsoft 365</span></li>\n\t<li style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">Experience is strongly preferred with a service management software, such as Aspire or Service Titan</span></li>\n\t<li style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">Proficiency with a mid-level ERP system, such as Acumatica</span></li>\n\t<li style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">Understanding of sales tax requirements</span></li>\n\t<li style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">Ability to work independently and as part of a team in a fast-paced environment</span></li>\n\t<li style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">Results oriented &ndash; ability to manage and meet deadlines</span></li>\n\t<li style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">Ability to think critically, anticipate work needs, and interact professionally with customers</span></li>\n\t<li style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">Excellent problem-solving skills</span></li>\n\t<li style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">Highly organized and attentive to detail</span></li>\n</ul>\n\n<p style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\"><strong>Level Requirements: </strong></span></p>\n\n<ul>\n\t<li><span style=\"font-family:&quot;Times New Roman&quot;,serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">High school diploma or equivalent required; associate or bachelor&rsquo;s degree in accounting preferred&nbsp;</span></span></li>\n\t<li><span style=\"font-family:&quot;Times New Roman&quot;,serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">At least two years of related experience required&nbsp;</span></span></li>\n</ul>\n\n<p><strong><span style=\"font-family:&quot;Times New Roman&quot;,serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Benefits for Full Time Eligible Include:&nbsp;</span></span></strong></p>\n\n<p style=\"margin-left:48px\"><span style=\"font-family:&quot;Times New Roman&quot;,serif\"><span style=\"font-family:&quot;Calibri&quot;,sans-serif\">Medical with contribution coverages on our health program as defined by plan&nbsp;<br />\nDental as defined by plan&nbsp;<br />\nVision as defined by plan&nbsp;<br />\n401K as defined by plan&nbsp;<br />\nPaid Holidays as defined by company policy&nbsp;<br />\nPersonal Time Off (PTO) based on the accrual allotment as defined by the company policy&nbsp;</span></span></p>\n\n<p style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\"><strong>Physical Requirements:</strong></span></p>\n\n<p style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: While performing the duties of this job, the employee is regularly required to talk and/or hear. The employee is frequently required to sit, stand, walk; use hands to finger, handle or feel; and reach with hands and arms. Must have the ability to stand for extended periods of time.</span></p>\n\n<p style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">The employee is frequently required to climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 20-40 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Varied Field Environment performing outdoor work with moderate to occasional loud noise.</span></p>\n\n<p style=\"text-align:justify\"><span style=\"font-family:Calibri,sans-serif\">This is a minimal description of duties and is not intended to describe, in detail, the multitude of tasks that may be assigned. As the nature of business demands change, so may the essential functions of this position.</span></p>\n</div>\n&nbsp;\n\n<div class=\"WordSection2\">&nbsp;</div>\n\n<div style=\"page-break-after:always\"><span style=\"display:none\">&nbsp;</span></div>\n</div>\n",
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