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Project Coordinator
Foundant Technologies Inc. · Canada · Remote · Active · Rippling ATS
Job facts
| Field | Value |
|---|---|
| Company | Foundant Technologies Inc. |
| Title | Project Coordinator |
| Normalized title | - |
| Department / team | 1440 Deploy |
| Location | Canada |
| Work model | Remote / Remote |
| Employment type | Full Time |
| Salary | - |
| Status | active |
| ATS provider | Rippling ATS |
| Posted / first seen | 2026-05-20 / 2026-05-29 |
| Changed / last seen | 2026-06-06 / 2026-06-06 |
Related slices
| Page | What it contains | Open |
|---|---|---|
| Company jobs | Active postings from Foundant Technologies Inc.. | Open |
| Company breakdowns | Role, location, ATS, and work model facets for this company. | Open |
| ATS provider jobs | Active postings observed through Rippling ATS. | Open |
| Provider filtered search | The same provider as a filtered job collection. | Open |
| Department jobs | Active postings in 1440 Deploy. | Open |
| Work model jobs | Active Remote postings. | Open |
| Lifecycle events | Open, update, close, and reopen events for this posting. | Open |
| Original posting | Canonical source or apply URL captured from the ATS. | Open |
Linked records
| Company | Foundant Technologies Inc. |
| Source | 5c637f24-d9ad-4900-b316-e63657843b17 |
| ATS provider | Rippling ATS |
Description
company
About Foundant:
At Foundant, we empower mission-driven organizations to manage their data, workflows, and impact with our comprehensive software solutions. From grant management and community foundations to process automation and data collaboration, our combined expertise supports a diverse range of organizations - from nonprofits and charitable entities to corporations and governments.
We’ve created a powerhouse of solutions designed to meet the unique needs of organizations striving to make a difference. Together, we’re setting new standards in innovation, flexibility, and impact management by helping organizations achieve their missions more efficiently and effectively.
Overview
The Project Coordinator is the operational backbone of the SmartSimple Implementation team at Foundant. This role owns the coordination layer that keeps a high-volume, multi-client RFS pipeline moving — from initial scoping through signed order form — so that senior implementers and success managers can stay focused on solution design and client relationships. This is not a configuration or implementation role. Success in this position is measured by pipeline velocity, administrative completeness, and the degree to which the team's senior ICs are freed from coordination overhead.
Where You’ll Work:
As a remote-first workplace, we believe in offering flexibility and the freedom to work where it suits you best, while staying connected through technology. Our global network of talent is supported by physical office hubs and virtual collaboration, fostering a dynamic environment where innovation and growth thrive. With headquarters in Bozeman, Montana (Foundant), Toronto, Canada (SmartSimple), and our EMEA office in Dublin, Ireland, you’ll be part of a globally connected team. Whether you’re working remotely or from one of our office locations, you’ll be contributing to a vibrant, collaborative culture focused on driving meaningful impact across the world.
role
What You’ll Do:
Pipeline and project tracking
Own the SmartSimple RFS pipeline in Salesforce — maintain accurate stage, owner, target close date, and next-action data across all active items. Create and configure Rocketlane projects for new engagements, ensuring each project is set up before the handoff to the implementation team. Produce weekly pipeline status reports for leadership, surfacing items at risk of stalling and flagging inconsistencies in stage data. Monitor multi-week gaps in stage transitions and proactively surface blockers to the appropriate implementer or success manager.
Order form and contract administration
Route estimates and order forms to clients for review and signature, tracking status and following up until execution. Coordinate with success managers on discount approvals, pricing corrections, and scope clarifications before documents are sent. Maintain a complete audit trail of document versions, approval chains, and signature dates for each RFS item.
Client and stakeholder coordination
Schedule kickoff calls, scoping sessions, and check-in meetings on behalf of senior implementers, managing calendar coordination across time zones. Send structured follow-up communications to clients on pending items — information requests, confirmations, outstanding signatures — without requiring implementer involvement in routine exchanges. Serve as the first point of contact for scheduling and administrative questions from clients during the pre-implementation phase.
Cross-functional liaison
Route questions and blockers between Implementation, Sales, and Product, reducing the number of ad hoc coordination threads that pull senior ICs out of delivery work. Partner with success managers to ensure smooth handoffs at each stage gate, with all required documentation complete before transition. Flag misalignments between the Salesforce pipeline and Rocketlane project status, keeping systems of record in sync.
What You’ll Need:
2–4 years in project coordination, operations, or client services — SaaS, professional services, or nonprofit sector experience preferred. Demonstrated track record managing multiple simultaneous workstreams in a fast-moving environment. Experience with CRM or project management tools; Salesforce and Rocketlane (or equivalent) experience.
What You’ll Bring to our Team Dynamics:
Adaptive Achievement: Nothing falls through the cracks — you maintain clean systems, know where every item stands, and distinguish between what to resolve independently versus escalate. Productive Collaboration: You follow up proactively, and represent Foundant professionally in client communication. Service Orientation: You keep stakeholders informed and aligned, ensuring client needs drive your priorities. Business Insight: You learn tools quickly and use systems of record consistently rather than maintaining shadow spreadsheets. Active Learning: You adapt quickly to new tools and processes, continuously improving based on feedback and changing needs.
Why You’ll Love Working at Foundant:
At the heart of everything we do is a commitment to innovation and making a positive impact. Whether you’re working on projects that empower not-for-profits, community foundations, or corporations, your contributions will help drive real-world change. We offer competitive salary and benefits, including tuition, and lifestyle reimbursements, and bespoke mindfulness and fitness initiatives. With our Flexible PTO policy, you’ll have the freedom to manage your time in a way that supports your personal well-being and professional success. We’re committed to your professional and personal development. With our merger, you'll have the chance to collaborate across teams, giving you exposure to diverse ideas, expertise, and projects that span multiple industries. As part of a larger organization, you’ll have even more opportunities to grow your career. Whether it’s exploring new roles, leadership opportunities, or shifting to a different department, we support internal mobility to help you achieve your career goals You’ll enjoy autonomy and responsibility, empowering you to approach your work creatively and independently, fostering innovation and independent thought. Employee recognition is a core part of our culture. When you do a great job, we make sure everyone knows about it!
Foundant is an equal opportunity employer, committed to building a diverse workforce that represents the communities we serve. We welcome and encourage applications from all qualified candidates, and will consider all applicants without regard to race, color, citizenship, religion, sex, marital/family status, sexual orientation, gender identity, Indigenous status, age, disability, or individuals who may require accommodation.
In accordance with the Ontario Human Rights Code, the Accessibility for Ontarians with Disabilities Act (AODA), and other applicable legislation, Foundant is also committed to providing accommodations throughout the interview and employment process. Accommodations are available upon request for candidates participating in all aspects of the selection process. If you have accessibility requirements during the recruitment process and require accommodation, please contact [email protected].
Full job record
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| Title | Project Coordinator |
| Normalized Title | — |
| Status | active |
| Active | yes |
| Location Text | Canada |
| Department | 1440 Deploy |
| Team | — |
| Employment Type | full_time |
| Workplace Type | remote |
| Remote Policy | remote |
| Country | Canada |
| Region | — |
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| Source URL | https://ats.rippling.com/foundant-careers/jobs/a9fdfeec-0bb3-4c42-9a69-000cd35b89bf |
| Apply URL | https://ats.rippling.com/foundant-careers/jobs/a9fdfeec-0bb3-4c42-9a69-000cd35b89bf |
| First Seen At | 2026-05-29 07:12:11Z |
| Last Seen At | 2026-06-06 20:28:19Z |
| Last Checked At | 2026-06-06 20:28:19Z |
| Last Changed At | 2026-06-06 20:28:19Z |
| Inactive At | — |
| Source Posted At | 2026-05-20 18:40:41Z |
| Source Updated At | — |
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"role": "<meta><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:9.75pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:left;\"><u><i><b><strong style=\"color:rgb(0,0,0);font-size:9.75pt;text-decoration:underline;font-style:italic;white-space:pre-wrap;\">What</strong></b></i></u><u><span style=\"color:rgb(0,0,0);font-size:9.75pt;text-decoration:underline;white-space:pre-wrap;\"> </span></u><u><i><b><strong style=\"color:rgb(0,0,0);font-size:9.75pt;text-decoration:underline;font-style:italic;white-space:pre-wrap;\">You’ll</strong></b></i></u><u><span style=\"color:rgb(0,0,0);font-size:9.75pt;text-decoration:underline;white-space:pre-wrap;\"> </span></u><u><i><b><strong style=\"color:rgb(0,0,0);font-size:9.75pt;text-decoration:underline;font-style:italic;white-space:pre-wrap;\">Do:</strong></b></i></u></p><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:9.75pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:left;\"><b><strong style=\"font-size:9.75pt;white-space:pre-wrap;\">Pipeline and project tracking</strong></b></p><ul data-pattern=\"discCircleSquare\" data-depth=\"1\" style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;\"><li style=\"font-size:9.75pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"font-size:9.75pt;white-space:pre-wrap;\">Own the SmartSimple RFS pipeline in Salesforce — maintain accurate stage, owner, target close date, and next-action data across all active items.</span></li></ul><ul data-pattern=\"discCircleSquare\" data-depth=\"1\" style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;\"><li style=\"font-size:9.75pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"font-size:9.75pt;white-space:pre-wrap;\">Create and configure Rocketlane projects for new engagements, ensuring each project is set up before the handoff to the implementation team.</span></li></ul><ul data-pattern=\"discCircleSquare\" data-depth=\"1\" style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;\"><li style=\"font-size:9.75pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"font-size:9.75pt;white-space:pre-wrap;\">Produce weekly pipeline status reports for leadership, surfacing items at risk of stalling and flagging inconsistencies in stage data.</span></li></ul><ul data-pattern=\"discCircleSquare\" data-depth=\"1\" style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;\"><li style=\"font-size:9.75pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"font-size:9.75pt;white-space:pre-wrap;\">Monitor multi-week gaps in stage transitions and proactively surface blockers to the appropriate implementer or success manager.</span></li></ul><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:9.75pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:left;\"><br></p><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:9.75pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:left;\"><b><strong style=\"font-size:9.75pt;white-space:pre-wrap;\">Order form and contract administration</strong></b></p><ul data-pattern=\"discCircleSquare\" data-depth=\"1\" style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;\"><li style=\"font-size:9.75pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"font-size:9.75pt;white-space:pre-wrap;\">Route estimates and order forms to clients for review and signature, tracking status and following up until execution.</span></li></ul><ul data-pattern=\"discCircleSquare\" data-depth=\"1\" style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;\"><li style=\"font-size:9.75pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"font-size:9.75pt;white-space:pre-wrap;\">Coordinate with success managers on discount approvals, pricing corrections, and scope clarifications before documents are sent.</span></li></ul><ul data-pattern=\"discCircleSquare\" data-depth=\"1\" style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;\"><li style=\"font-size:9.75pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"font-size:9.75pt;white-space:pre-wrap;\">Maintain a complete audit trail of document versions, approval chains, and signature dates for each RFS item.</span></li></ul><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:9.75pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:left;\"><br></p><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:9.75pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:left;\"><b><strong style=\"font-size:9.75pt;white-space:pre-wrap;\">Client and stakeholder coordination</strong></b></p><ul data-pattern=\"discCircleSquare\" data-depth=\"1\" style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;\"><li style=\"font-size:9.75pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"font-size:9.75pt;white-space:pre-wrap;\">Schedule kickoff calls, scoping sessions, and check-in meetings on behalf of senior implementers, managing calendar coordination across time zones.</span></li></ul><ul data-pattern=\"discCircleSquare\" data-depth=\"1\" style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;\"><li style=\"font-size:9.75pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"font-size:9.75pt;white-space:pre-wrap;\">Send structured follow-up communications to clients on pending items — information requests, confirmations, outstanding signatures — without requiring implementer involvement in routine exchanges.</span></li></ul><ul data-pattern=\"discCircleSquare\" data-depth=\"1\" style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;\"><li style=\"font-size:9.75pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"font-size:9.75pt;white-space:pre-wrap;\">Serve as the first point of contact for scheduling and administrative questions from clients during the pre-implementation phase.</span></li></ul><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:9.75pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:left;\"><br></p><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:9.75pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:left;\"><b><strong style=\"font-size:9.75pt;white-space:pre-wrap;\">Cross-functional liaison</strong></b></p><ul data-pattern=\"discCircleSquare\" data-depth=\"1\" style=\"font-family:"Basel 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data-pattern=\"discCircleSquare\" data-depth=\"1\" style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;\"><li style=\"font-size:9.75pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"font-size:9.75pt;white-space:pre-wrap;\">Flag misalignments between the Salesforce pipeline and Rocketlane project status, keeping systems of record in sync.</span></li></ul><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:9.75pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:left;\"><br></p><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:9.75pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:left;\"><u><i><b><strong 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With our merger, you'll have the chance to collaborate across teams, giving you exposure to diverse ideas, expertise, and projects that span multiple industries. </span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;text-align:start;\"><span style=\"font-size:9.75pt;white-space:pre-wrap;\">As part of a larger organization, you’ll have even more opportunities to grow your career. 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