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Senior Accounts Payable Specialist

2b887fb0 176b 4df3 880f E9eb5faf7f8e 19000101 000001 · Fiscal, Santa Barbara, CA, US, Santa Barbara, CA · Active · $23–$27 / hour · ADP Workforce Now Recruiting

Job facts

FieldValue
Company2b887fb0 176b 4df3 880f E9eb5faf7f8e 19000101 000001
TitleSenior Accounts Payable Specialist
Normalized title-
Department / team-
LocationFiscal, CA, United States
Work model-
Employment typeFull Time
Salary$23–$27 / hour
Statusactive
ATS providerADP Workforce Now Recruiting
Posted / first seen2026-04-29 / 2026-05-31
Changed / last seen2026-06-06 / 2026-06-06

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PageWhat it containsOpen
Company jobsActive postings from 2b887fb0 176b 4df3 880f E9eb5faf7f8e 19000101 000001.Open
Company breakdownsRole, location, ATS, and work model facets for this company.Open
ATS provider jobsActive postings observed through ADP Workforce Now Recruiting.Open
Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in Fiscal.Open
Lifecycle eventsOpen, update, close, and reopen events for this posting.Open
Original postingCanonical source or apply URL captured from the ATS.Open

Linked records

Company2b887fb0 176b 4df3 880f E9eb5faf7f8e 19000101 000001
Source2a0dfaf6-9ae1-47af-8899-075a2258d57d
ATS providerADP Workforce Now Recruiting

Description

Under the general supervision of the Accounting Manager, the Senior Accounts Payable (AP) Specialist will be responsible for managing and processing complex transactions, ensuring timely payments, and maintaining accurate payment records within the accounts. Oversees the recording of invoices, projects, and g/l coding of vendor invoices, maintains the vendor master file and financial records, provides support and mentoring to AP staff, and assists with the accounts payable function. Our agency provides employees with a positive work environment and the ability to balance work & home along with excellent benefits. Our benefit package includes: medical, dental, vision, life insurance including sick, vacation, and personal leave with 13 paid holidays and a fully vested retirement plan with an up to 5% match. This position is full-time with full benefits and starts out between $23.13 - $27.12 per hour and is located in Santa Barbara. Supervisory Responsibilities: This job has no supervisory responsibilities. Essential Duties and Responsibilities Other duties may be assigned . Oversee, audit, and process vendor invoices, expense reports, and payments (ACH, wires, checks). Manages all online accounts, credit cards, and payments. Resolves complex billing discrepancies, maintains vendor records (W-9s), and reconciles vendor statements. Aligns purchasing procedures to governmental funding requirements, external grants, internal practices, or other needs and requirements that follow OMB procurement requirements. Communicates and negotiates with vendors and outside sales representatives regarding rates, discounts, and incorrect orders. Oversees the creation and distribution of agency purchase orders. Supports month-end closing by preparing journal entries, ensuring adherence to internal controls, and preparing 1099 forms. Refines and establishes clear systems and procedures to ensure the smooth execution of financial processes by departments and staff members. Improves process documentation as applicable. Maintains accurate invoice files and other fiscal or transaction records as required by law and policy Assists in developing guidelines for the proper handling and coding on A/P invoices to maintain vendor expense account records. Ensure employer identification numbers or social security numbers have been collected from all vendors to prepare and submit 1099s. Identifies inefficiencies and recommends changes. Provides supporting documentation for audits. Assists the Accounting Manager with projects as needed. Other duties as assigned by the Accounting Manager and Chief Financial Officer. Knowledge, Skill & Ability Required Education and/or Experience: Minimum of an AS in Accounting, Business Administration, or equivalent, and three or more years of accounting experience with direct experience in full-cycle accounts payable or equivalent combination of education and experience. Language Skills: Ability to read and write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Mathematical Skills: Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Computer Skills: To perform this job successfully, an individual must have experience with ERP systems, including Blackbaud Financial Edge NXT or AP automation software, and be proficient in Microsoft Office, particularly MS Excel (pivot tables). Certificates, Licenses, Registrations: None Physical Demands: While performing the duties of this Job, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus. Work Environment: The noise level in the work enviornment is usually quiet to moderate. EOE / CommUnify

Full job record

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Board ID2a0dfaf6-9ae1-47af-8899-075a2258d57d
Provideradp_workforcenow
Provider Job Key558852
TitleSenior Accounts Payable Specialist
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Activeyes
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Department—
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Employment Typefull_time
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CountryUnited States
RegionCA
CityFiscal
Salary Raw23.13 To 27.12 (USD) Hourly
Salary Min23.13
Salary Max27.12
Salary CurrencyUSD
Salary Periodhour
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Apply URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=2b887fb0-176b-4df3-880f-e9eb5faf7f8e&ccId=19000101_000001&lang=en_US&type=JS&jobId=558852&jwId=9201006180968_1
First Seen At2026-05-31 18:26:46Z
Last Seen At2026-06-06 20:06:45Z
Last Checked At2026-06-06 20:06:45Z
Last Changed At2026-06-06 20:06:45Z
Inactive At—
Source Posted At2026-04-29 16:50:00Z
Source Updated At—
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    "requisitionDescription": "<div><p style='margin:0in;font-size:13px;font-family:\"Times New Roman\",serif;margin-top:.05pt;' data-pasted=\"true\"><span style=\"font-family: tahoma,sans-serif;\">Under&nbsp;the&nbsp;general supervision of the Accounting Manager, the Senior Accounts Payable (AP) Specialist will be responsible for managing and processing complex transactions, ensuring timely payments, and maintaining accurate payment records within the accounts. Oversees the recording of invoices, projects, and g/l coding of vendor invoices, maintains the vendor master file and financial records, provides support and mentoring to AP staff, and assists with the accounts payable function.</span></p><p style='margin:0in;font-size:13px;font-family:\"Times New Roman\",serif;margin-top:.05pt;'><span style=\"font-family: tahoma,sans-serif;\"><br></span></p><p style='margin:0in;font-size:13px;font-family:\"Times New Roman\",serif;margin-top:.05pt;'><span style=\"font-family: tahoma,sans-serif;\">Our agency provides employees with a positive work environment and the ability to balance work &amp; home along with excellent benefits. 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Improves process documentation as applicable.</span></li><li style=\"margin: 0in; font-size: 15px; font-family: tahoma, sans-serif;\"><span style=\"font-size: 13px;\">Maintains accurate invoice files and other fiscal or transaction records as required by law and policy</span></li><li style=\"margin: 0in; font-size: 15px; font-family: tahoma, sans-serif;\"><span style=\"font-size: 13px;\">Assists in developing guidelines for the proper handling and coding on A/P invoices to maintain vendor expense account records.</span></li><li style=\"margin: 0in; font-size: 15px; font-family: tahoma, sans-serif;\"><span style=\"font-size: 13px;\">Ensure employer identification numbers or social security numbers have been collected from all vendors to prepare and submit 1099s.</span></li><li style=\"margin: 0in; font-size: 15px; font-family: tahoma, sans-serif;\"><span style=\"font-size: 13px;\">Identifies inefficiencies and recommends changes.</span></li><li style=\"margin: 0in; font-size: 15px; font-family: tahoma, sans-serif;\"><span style=\"font-size: 13px;\">Provides supporting documentation for audits.</span></li><li style=\"margin: 0in; font-size: 15px; font-family: tahoma, sans-serif;\"><span style=\"font-size: 13px;\">Assists the Accounting Manager with projects as needed.</span></li><li style=\"margin: 0in; font-size: 15px; font-family: tahoma, sans-serif;\"><span style=\"font-size: 13px;\">Other duties as assigned by the Accounting Manager and Chief Financial Officer.</span></li></ul></div><h1 style='margin-top:.25in;margin-right:0in;margin-bottom:4.0pt;margin-left:0in;font-size:27px;font-family:\"Aptos Display\",sans-serif;color:#0F4761;font-weight:normal;'><span style=\"font-family: tahoma,sans-serif;\"><span style=\"font-size: 13px; color: windowtext;\"><span style=\"font-family: tahoma,sans-serif;\" data-pasted=\"true\"><strong>Knowledge, Skill &amp; Ability Required</strong></span></span></span></h1><p style='margin:0in;font-size:13px;font-family:\"Times New Roman\",serif;margin-top:.05pt;'><span style=\"font-family: tahoma,sans-serif;\"><strong>Education and/or Experience:</strong> Minimum of an AS in Accounting, Business Administration, or equivalent, and three or more years of accounting experience with direct experience in full-cycle accounts payable or equivalent combination of education and experience.&nbsp;</span></p><p style='margin:0in;font-size:13px;font-family:\"Times New Roman\",serif;'><span style=\"font-family: tahoma,sans-serif;\"><br></span></p><p style='margin:0in;font-size:13px;font-family:\"Times New Roman\",serif;'><span style=\"font-family: tahoma,sans-serif;\"><strong>Language Skills:&nbsp;</strong>Ability to read and write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.</span></p><p style='margin:0in;font-size:13px;font-family:\"Times New Roman\",serif;margin-top:.05pt;'><span style=\"font-family: tahoma,sans-serif;\"><br></span></p><p style='margin:0in;font-size:13px;font-family:\"Times New Roman\",serif;margin-right:.65pt;'><span style=\"font-family: tahoma,sans-serif;\"><strong>Mathematical Skills:&nbsp;</strong>Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.</span></p><p style='margin:0in;font-size:13px;font-family:\"Times New Roman\",serif;margin-top:.55pt;'><span style=\"font-family: tahoma,sans-serif;\"><br></span></p><p style='margin:0in;font-size:13px;font-family:\"Times New Roman\",serif;'><span style=\"font-family: tahoma,sans-serif;\"><strong>Reasoning Ability:&nbsp;</strong>Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.</span></p><p style='margin:0in;font-size:13px;font-family:\"Times New Roman\",serif;'><span style=\"font-family: tahoma,sans-serif;\"><br></span></p><p style='margin:0in;font-size:13px;font-family:\"Times New Roman\",serif;margin-top:4.0pt;'><span style=\"font-family: tahoma,sans-serif;\"><strong>Computer Skills:&nbsp;</strong>To perform this job successfully, an individual must have experience with ERP systems, including Blackbaud Financial Edge NXT or AP automation software, and be proficient in Microsoft Office, particularly MS Excel (pivot tables).</span></p><p style='margin:0in;font-size:13px;font-family:\"Times New Roman\",serif;margin-top:.55pt;'><span style=\"font-family: tahoma,sans-serif;\"><br></span></p><p style='margin:0in;font-size:15px;font-family:\"Times New Roman\",serif;'><span style=\"font-family: tahoma,sans-serif;\"><strong><span style=\"font-size:13px;\">Certificates, Licenses, Registrations:&nbsp;</span></strong></span><span style=\"font-size: 13px; font-family: tahoma, sans-serif;\">None</span></p><p style='margin:0in;font-size:13px;font-family:\"Times New Roman\",serif;margin-top:.05pt;'><span style=\"font-family: tahoma,sans-serif;\"><br></span></p><p style='margin:0in;font-size:13px;font-family:\"Times New Roman\",serif;'><span style=\"font-family: tahoma,sans-serif;\"><strong>Physical Demands:&nbsp;</strong>While performing the duties of this Job, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus.</span></p><p style='margin:0in;font-size:13px;font-family:\"Times New Roman\",serif;'><span style=\"font-family: tahoma,sans-serif;\"><br></span></p><p style='margin:0in;font-size:15px;font-family:\"Times New Roman\",serif;' data-pasted=\"true\"><span style=\"font-family: tahoma,sans-serif;\"><strong><span style=\"font-size:13px;\">Work Environment:</span></strong></span><span style=\"font-size: 13px; font-family: tahoma, sans-serif;\">&nbsp;The noise level in the work enviornment is usually quiet to moderate.</span></p><p style='margin:0in;font-size:15px;font-family:\"Times New Roman\",serif;'><span style=\"font-family: tahoma,sans-serif;\"><br></span></p><p style='margin:0in;font-size:15px;font-family:\"Times New Roman\",serif;'><span style=\"font-size: 13px; font-family: tahoma, sans-serif;\">EOE / CommUnify</span></p><p style='margin:0in;font-size:13px;font-family:\"Times New Roman\",serif;'><br></p></div>\n",
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        {
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        {
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      ]
    },
    "requisitionTitle": "Senior Accounts Payable Specialist",
    "clientRequisitionID": "1609",
    "organizationalUnits": [],
    "postingInstructions": [],
    "additionalProperties": {},
    "requisitionLocations": [
      {
        "address": {
          "cityName": "Santa Barbara",
          "postalCode": "93101",
          "countrySubdivisionLevel1": {
            "codeValue": "CA"
          }
        },
        "nameCode": {
          "shortName": "Fiscal, Santa Barbara, CA, US"
        },
        "aliasNames": []
      }
    ],
    "screeningRequirements": [],
    "sponsoredVisaTypeCodes": []
  },
  "detail_meta": {
    "url": "https://workforcenow.adp.com/mascsr/default/careercenter/public/events/staffing/v1/job-requisitions/558852?cid=2b887fb0-176b-4df3-880f-e9eb5faf7f8e&ccId=19000101_000001&lang=en_US&locale=en_US",
    "http_status": 200,
    "content_type": "application/json;charset=UTF-8",
    "response_bytes": 17175
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}
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