Administrative Secretary/Clerical Supervisor, Eye Care Centre

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    "description": "<h2>Salary Details</h2>The salary range for this position is CAD $32.39/Hr. - CAD $32.39/Hr.\n<h2>Job Summary</h2>\n<p><strong>Come work as an Administrative Secretary/Clerical Supervisor with Vancouver Coastal Health (VCH) at the Eye Care Centre in Vancouver, BC! Apply now to join the team!</strong></p>\n<p> </p>\n<p>Within the context of a patient/client and family-centred framework and continuum-based care model and in accordance with established standards of professional practice and the vision, values and policies of the organization, provides administrative and secretarial support for the VGH Eye Care Centre and supervises and coordinates clerical support requirements and workflow by establishing work schedules, organizing operating procedures and making recommendations for improvement. Makes necessary arrangements for hew hires, terminations, transfers, training and orientation. Types and transcribes medical, technical and non-technical materials from handwritten drafts or dictation and using various word processing, spreadsheet, presentation and other office software. Arranges and books meetings and appointments. Makes travel and hotel arrangements and reservations. Receives and processes approved requests such as vacation, leave of absence and paid medical appointments. Maintains equipment and stationary needs and departmental records such as supply and equipment inventories, departmental operating statistics.This work is framed within VCH’s commitments to our pillars of Indigenous Cultural Safety, Anti-Racism, Equity, Diversity and Inclusion, and Planetary Health.</p>\n<h2>Qualifications</h2>\n<p><strong>Education & Experience </strong></p>\n<ul>\n <li>Grade 12, successful completion of a recognized secretarial program and three (3) years’ recent related experience including (1) year experience in a supervisory capacity, or an equivalent combination of training, education and experience.</li>\n</ul>\n<p><strong>Knowledge, Skills & Abilities</strong></p>\n<ul>\n <li>Ability to keyboard at 45 w.p.m.</li>\n <li>Ability to communicate effectively both verbally and in writing.</li>\n <li>Ability to deal with others effectively.</li>\n <li>Physical ability to carry out the duties of the position.</li>\n <li>Ability to supervise.</li>\n <li>Ability to organize work.</li>\n <li>Ability to operate related equipment</li>\n</ul>\n<h2>Closing Statement</h2>\n<p>The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.As per Ministry of Health policy, all health care workers working in publicly-funded health care facilities are required to report their past receipt of certain vaccines or history of certain infections. Collecting these records will allow for offering of any missing vaccines, and for appropriate actions to be taken in the event of any future exposure to a communicable disease or during outbreaks. For all new hires and appointments to Vancouver Coastal Health, you will be asked to provide this information as part of the onboarding process.</p>\n<p><strong>Why Join Vancouver Coastal Health (VCH):</strong>VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and 'going first' when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.</p>\n<ul>\n <li>Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan</li>\n <li>Grow your career with employer-paid training and leadership development opportunities</li>\n <li>Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate familiesAward-winning recognition programs to honour staff, medical staff and volunteers</li>\n <li>Access to exclusive discount offers and deals for VCH staff</li>\n</ul>\n<p>At Vancouver Coastal Health, our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices, diverse teams and inclusive environments, which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with disabilities and people of all gender identities and expressions and sexual orientation.Vancouver Coastal Health is proud to be recognized as one of Canada’s Top 100 Employers, BC’s Top Employers, Canada’s Best Diversity Employers and Canada's Top Employers for Young People in 2026.<strong>Only short-listed applicants will be contacted for this posting.</strong> ***Employees of VCH must apply online via the <strong>Internal Career Portal</strong> on CareerHub, you are currently viewing the External Career Portal. Refer to the <strong>https://my.vch.ca/working-here/job-postings</strong> site for instructions on how to view internal job postings and how to apply as an employee. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***Thank you for your interest in Vancouver Coastal Health.</p>",
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