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Gift Records and Database Manager
F9BC0E3EF21EBFD06396ABA365BF2DCF · Active · Paycom ATS
Job facts
| Field | Value |
|---|---|
| Company | F9BC0E3EF21EBFD06396ABA365BF2DCF |
| Title | Gift Records and Database Manager |
| Normalized title | - |
| Department / team | - |
| Location | Canada |
| Work model | - |
| Employment type | Full Time |
| Salary | - |
| Status | active |
| ATS provider | Paycom ATS |
| Posted / first seen | 2026-05-05 / 2026-05-31 |
| Changed / last seen | 2026-05-31 / 2026-06-06 |
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| Page | What it contains | Open |
|---|---|---|
| Company jobs | Active postings from F9BC0E3EF21EBFD06396ABA365BF2DCF. | Open |
| Company breakdowns | Role, location, ATS, and work model facets for this company. | Open |
| ATS provider jobs | Active postings observed through Paycom ATS. | Open |
| Provider filtered search | The same provider as a filtered job collection. | Open |
| Lifecycle events | Open, update, close, and reopen events for this posting. | Open |
| Original posting | Canonical source or apply URL captured from the ATS. | Open |
Linked records
| Company | F9BC0E3EF21EBFD06396ABA365BF2DCF |
| Source | 2dc3a2ea-2b38-4214-a979-66e470e5f441 |
| ATS provider | Paycom ATS |
Description
Description
About Salem Academy and College
Salem Academy and College is the oldest continuously operating educational institution for girls and women in the country. Since 1772, the institution has engaged in transformational change to innovate women’s education. Founded with the mission of making education accessible to all, Salem has a rich 251-year-old history and a long-standing track record of educating students who are prepared to make a bold impact locally, nationally and globally through liberal arts education. Our graduates are committed to making the world a better, healthier and more equitable place. Salem College is the nation’s only liberal arts college exclusively dedicated to developing the next generation of health leaders.
Position Summary
The Gift Records and Database Manager in the Office of Institutional Advancement is the primary point person for all gift processing and gift records for Salem Academy and College. The Manager creates and distributes appropriate financial reports on a regular schedule and works with the Finance Office to reconcile all gift records with those maintained by the Finance Office. This associate interacts daily with donors and institutional contacts. Excellent interpersonal and communication skills, oral and written are crucial. This position is a site-specific role, requiring daily attendance in the office.
Gift Entry, Acknowledgement and Receipting:
Serves as primary contact for questions related to donations, gifts-in-kind, pledges, and receipting of gifts.
Processes all gift payments (cash, credit card, online gifts).
Serves as liaison to donors and banks for stock gifts and mutual fund transfers, coordinating communications as necessary until gifts are received by Salem.
Maintains Salem’s accounts with third party donor portals, managing account access and passwords.
Manages third party donor portal communications, including but not limited to: pending donation notifications; downloading pertinent reports of pending and/or completed gifts so documentation can be used for gift records; approving matching donation gift requests; coordinating with Finance Office to match pending portal gift notifications with gifts received via direct deposit, ACH, EFT, etc. for final gift entry and acknowledgement.
Manages credit card updates, including necessary calls to donors when cards on file are no longer valid.
Prepares and mails all donor gift receipts.
Coordinates with the Finance Office for all month-end gift reconciliations.
Assists with any gift and fund redirections as needed.
Works with the Finance Office to set up new funds and update existing funds.
Creates database records for new donors.
Compiles and provides any personal giving record reports requested by donors.
Meets quarterly with the Finance Office to reconcile outstanding pledges.
As determined with coordination of the Finance Office, write off outstanding pledges as approved by the Vice-President of Institutional Advancement on an annual basis.
Database Health and Management
Reviews and eliminates any redundant donor records created by incorrect online information.
Serves as a member of Salem’s Data Team.
Serves as Blackbaud administrator for Institutional Advancement, creating new Blackbaud user accounts as needed; troubleshooting any Blackbaud problems; maintaining all account information, as needed.
Manages PaperSave software; troubleshoots problems with software; trains new employees on using PaperSave.
Reporting
Pulls, proofs and distributes all weekly reports and monthly summary reports including but not limited to: weekly gift report summary; weekly All Gifts to All Funds Report; gift data by month; creates any new general reports required; pulls, proofs and distributes fiscal year-end data reports
Responsible for writing and running basic report queries in Blackbaud’s Raiser’s Edge software and for providing the Advancement team with needed data analytics on fundraising and donor trends
Responsible for assisting as needed with endowed fund reports regarding fund report recipients and other information
Assists with special events and projects as needed (e.g., processing all registration payments, creating appropriate actions and attendance records in donor records, compiling registration information, etc.).
Database Software Training and Management
Manage all technical support needed for Blackbaud products and associated software (NXT, PaperSave, GiveCampus, etc); including establishing accounts for new staff, managing passwords, updating software on computers, working as liaison with other campus users, training all new users and answering technical issues as needed
Routinely examine and clean current data records to ensure data accuracy to eliminate duplicate records, inconsistent data, to maintain overall database integrity and the accuracy of data imported and committed in the database
Maintain coding on current students, staff, volunteers, and board members
Import new records, gifts, ratings, or biographical data, etc. as necessary, and communicate updates with appropriate staff and departments
Develop documentation for data entry and record keeping standards, train and communicate with team regularly to ensure use of best practices and data entry consistency, with the goal of managing a system that works for all users
Develop and implement training for staff to effectively use RE and related products and to ensure best practices and standards are in place and utilized
Other Duties
Manage work study employees as necessary.
Other duties as assigned.
Qualifications
Required Quali fi cations
Associate’s Degree preferred, or 5 years of equivalent experience
Three-plus years of hands-on experience in Blackbaud NXT and Raiser’s Edge required
Strong ability and commitment to Best Practices, accuracy and database integrity
Ability to manage confidential information, multiple priorities, and tasks of varying complexities
Capable of meeting deadlines
Must have proven analytical and problem-solving skills
Proficiency with Microsoft Office products required
Strong writing and verbal communication skills
Strong collaboration skills; team player
Commitment to detail in all aspects of job
Physical Functions
While performing the responsibilities of the Gift Records and Database Manager, the employee is required to sit for varying lengths of time; bend, reach, lift, push, and pull up to 25 pounds; occasionally stand, walk, and kneel and regularly ascend/descend stairs; use hands and fingers to handle or feel and manipulate keys on a keyboard; perform extended periods of work at a computer workstation, view a computer monitor; perceive sounds at normal speaking levels with or without correction, and receive detailed information through oral communication; express and exchange ideas by means of spoken word; and work in an office setting.
Salem College is an equal opportunity employer and all quali fi ed applicants will receive consideration for employment without regard to race, color, national origin, age, religion, disability status, sex, sexual orientation, gender identity, veteran status, pregnancy, or any other characteristic protected by law.
For questions, please contact LeeAnn Manning at [email protected]
Full job record
| Job ID | c80ff2fcdcad33935390fdd9d2f71dcb1377745b |
| Org ID | 2ca0465b-372f-42f9-bd1d-626456aed220 |
| Source ID | 2dc3a2ea-2b38-4214-a979-66e470e5f441 |
| Board ID | 2dc3a2ea-2b38-4214-a979-66e470e5f441 |
| Provider | paycom |
| Provider Job Key | 153128 |
| Title | Gift Records and Database Manager |
| Normalized Title | — |
| Status | active |
| Active | yes |
| Location Text | — |
| Department | — |
| Team | — |
| Employment Type | full_time |
| Workplace Type | — |
| Remote Policy | — |
| Country | Canada |
| Region | — |
| City | — |
| Salary Raw | Description About Salem Academy and College Salem Academy and College is the oldest continuously operating educational institution for girls and women in the country. Since 1772, the institution has engaged in transformational change to innovate women’s education. Founded with the mission of making education accessible to all, Salem has a rich 251-year-old history and a long-standing track record of educating students who are prepared to make a bold impact locally, nationally and globally through liberal arts education. Our graduates are committed to making the world a better, healthier and more equitable place. Salem College is the nation’s only liberal arts college exclusively dedicated to developing the next generation of health leaders. Position Summary The Gift Records and Database Manager in the Office of Institutional Advancement is the primary point person for all gift processing and gift records for Salem Academy and College. The Manager creates and distributes appropriate financial reports on a regular schedule and works with the Finance Office to reconcile all gift records with those maintained by the Finance Office. This associate interacts daily with donors and institutional contacts. Excellent interpersonal and communication skills, oral and written are crucial. This position is a site-specific role, requiring daily attendance in the office. Gift Entry, Acknowledgement and Receipting: Serves as primary contact for questions related to donations, gifts-in-kind, pledges, and receipting of gifts. Processes all gift payments (cash, credit card, online gifts). Serves as liaison to donors and banks for stock gifts and mutual fund transfers, coordinating communications as necessary until gifts are received by Salem. Maintains Salem’s accounts with third party donor portals, managing account access and passwords. Manages third party donor portal communications, including but not limited to: pending donation notifications; downloading pertinent reports of pending and/or completed gifts so documentation can be used for gift records; approving matching donation gift requests; coordinating with Finance Office to match pending portal gift notifications with gifts received via direct deposit, ACH, EFT, etc. for final gift entry and acknowledgement. Manages credit card updates, including necessary calls to donors when cards on file are no longer valid. Prepares and mails all donor gift receipts. Coordinates with the Finance Office for all month-end gift reconciliations. Assists with any gift and fund redirections as needed. Works with the Finance Office to set up new funds and update existing funds. Creates database records for new donors. Compiles and provides any personal giving record reports requested by donors. Meets quarterly with the Finance Office to reconcile outstanding pledges. As determined with coordination of the Finance Office, write off outstanding pledges as approved by the Vice-President of Institutional Advancement on an annual basis. Database Health and Management Reviews and eliminates any redundant donor records created by incorrect online information. Serves as a member of Salem’s Data Team. Serves as Blackbaud administrator for Institutional Advancement, creating new Blackbaud user accounts as needed; troubleshooting any Blackbaud problems; maintaining all account information, as needed. Manages PaperSave software; troubleshoots problems with software; trains new employees on using PaperSave. Reporting Pulls, proofs and distributes all weekly reports and monthly summary reports including but not limited to: weekly gift report summary; weekly All Gifts to All Funds Report; gift data by month; creates any new general reports required; pulls, proofs and distributes fiscal year-end data reports Responsible for writing and running basic report queries in Blackbaud’s Raiser’s Edge software and for providing the Advancement team with needed data analytics on fundraising and donor trends Responsible for assisting as needed with endowed fund reports regarding fund report recipients and other information Assists with special events and projects as needed (e.g., processing all registration payments, creating appropriate actions and attendance records in donor records, compiling registration information, etc.). Database Software Training and Management Manage all technical support needed for Blackbaud products and associated software (NXT, PaperSave, GiveCampus, etc); including establishing accounts for new staff, managing passwords, updating software on computers, working as liaison with other campus users, training all new users and answering technical issues as needed Routinely examine and clean current data records to ensure data accuracy to eliminate duplicate records, inconsistent data, to maintain overall database integrity and the accuracy of data imported and committed in the database Maintain coding on current students, staff, volunteers, and board members Import new records, gifts, ratings, or biographical data, etc. as necessary, and communicate updates with appropriate staff and departments Develop documentation for data entry and record keeping standards, train and communicate with team regularly to ensure use of best practices and data entry consistency, with the goal of managing a system that works for all users Develop and implement training for staff to effectively use RE and related products and to ensure best practices and standards are in place and utilized Other Duties Manage work study employees as necessary. Other duties as assigned. Qualifications Required Quali fi cations Associate’s Degree preferred, or 5 years of equivalent experience Three-plus years of hands-on experience in Blackbaud NXT and Raiser’s Edge required Strong ability and commitment to Best Practices, accuracy and database integrity Ability to manage confidential information, multiple priorities, and tasks of varying complexities Capable of meeting deadlines Must have proven analytical and problem-solving skills Proficiency with Microsoft Office products required Strong writing and verbal communication skills Strong collaboration skills; team player Commitment to detail in all aspects of job Physical Functions While performing the responsibilities of the Gift Records and Database Manager, the employee is required to sit for varying lengths of time; bend, reach, lift, push, and pull up to 25 pounds; occasionally stand, walk, and kneel and regularly ascend/descend stairs; use hands and fingers to handle or feel and manipulate keys on a keyboard; perform extended periods of work at a computer workstation, view a computer monitor; perceive sounds at normal speaking levels with or without correction, and receive detailed information through oral communication; express and exchange ideas by means of spoken word; and work in an office setting. Salem College is an equal opportunity employer and all quali fi ed applicants will receive consideration for employment without regard to race, color, national origin, age, religion, disability status, sex, sexual orientation, gender identity, veteran status, pregnancy, or any other characteristic protected by law. For questions, please contact LeeAnn Manning at [email protected] |
| Salary Min | — |
| Salary Max | — |
| Salary Currency | — |
| Salary Period | day |
| Source URL | https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=153128&clientkey=F9BC0E3EF21EBFD06396ABA365BF2DCF |
| Apply URL | https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=153128&clientkey=F9BC0E3EF21EBFD06396ABA365BF2DCF |
| First Seen At | 2026-05-31 19:05:50Z |
| Last Seen At | 2026-06-06 19:47:44Z |
| Last Checked At | 2026-06-06 19:47:44Z |
| Last Changed At | 2026-05-31 19:05:50Z |
| Inactive At | — |
| Source Posted At | 2026-05-05 00:00:00Z |
| Source Updated At | — |
| Raw Payload Uri | s3://job-postings-prod-raw-590183727216/raw/provider=paycom/board=F9BC0E3EF21EBFD06396ABA365BF2DCF/date=2026-06-06/2026-06-06T19-47-42-236Z-7255588ecaab8243da0b857dc4988c2e48928d55ddbf596b6808ced99490249f.json |
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"description": "<p class=\"MsoBodyText\"><span style=\"font-size:14px;\"><strong><span style=\"font-family:Arial, Helvetica, sans-serif;\">About Salem Academy and College</span></strong></span></p>\n\n<p class=\"MsoBodyText\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\">Salem Academy and College is the oldest continuously operating educational institution for girls and women in the country. Since 1772, the institution has engaged in transformational change to innovate women’s education. Founded with the mission of making education accessible to all, Salem has a rich 251-year-old history and a long-standing track record of educating students who are prepared to make a bold impact locally, nationally and globally through liberal arts education. Our graduates are committed to making the world a better, healthier and more equitable place. Salem College is the nation’s only liberal arts college exclusively dedicated to developing the next generation of health leaders.</span></span></p>\n\n<p class=\"MsoBodyText\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><strong>Position Summary</strong><br />\nThe Gift Records and Database Manager in the Office of Institutional Advancement is the primary point person for all gift processing and gift records for Salem Academy and College. The Manager creates and distributes appropriate financial reports on a regular schedule and works with the Finance Office to reconcile all gift records with those maintained by the Finance Office. This associate interacts daily with donors and institutional contacts. Excellent interpersonal and communication skills, oral and written are crucial. This position is a site-specific role, requiring daily attendance in the office.</span></span></p>\n\n<p class=\"MsoBodyText\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\">Gift Entry, Acknowledgement and Receipting:</span></span></p>\n\n<ul style=\"margin-bottom:11px;\">\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:115%;\">Serves as primary contact for questions related to donations, gifts-in-kind, pledges, and receipting of gifts. </span></span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:115%;\">Processes all gift payments (cash, credit card, online gifts). </span></span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:115%;\">Serves as liaison to donors and banks for stock gifts and mutual fund transfers, coordinating communications as necessary until gifts are received by Salem. </span></span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:115%;\">Maintains Salem’s accounts with third party donor portals, managing account access and passwords. </span></span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:115%;\">Manages third party donor portal communications, including but not limited to: pending donation notifications; downloading pertinent reports of pending and/or completed gifts so documentation can be used for gift records; approving matching donation gift requests; coordinating with Finance Office to match pending portal gift notifications with gifts received via direct deposit, ACH, EFT, etc. for final gift entry and acknowledgement. </span></span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:115%;\">Manages credit card updates, including necessary calls to donors when cards on file are no longer valid. </span></span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:115%;\">Prepares and mails all donor gift receipts. </span></span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:115%;\">Coordinates with the Finance Office for all month-end gift reconciliations. </span></span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:115%;\">Assists with any gift and fund redirections as needed. </span></span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:115%;\">Works with the Finance Office to set up new funds and update existing funds. </span></span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:115%;\">Creates database records for new donors. </span></span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:115%;\">Compiles and provides any personal giving record reports requested by donors. </span></span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:115%;\">Meets quarterly with the Finance Office to reconcile outstanding pledges. </span></span></span></li>\n\t<li style=\"margin-bottom:11px;margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:115%;\">As determined with coordination of the Finance Office, write off outstanding pledges as approved by the Vice-President of Institutional Advancement on an annual basis. </span></span></span></li>\n</ul>\n\n<p style=\"margin-bottom:11px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:115%;\"><b>Database Health and Management </b></span></span></span></p>\n\n<ul style=\"margin-bottom:11px;\">\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:115%;\">Reviews and eliminates any redundant donor records created by incorrect online information. </span></span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:115%;\">Serves as a member of Salem’s Data Team. </span></span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:115%;\">Serves as Blackbaud administrator for Institutional Advancement, creating new Blackbaud user accounts as needed; troubleshooting any Blackbaud problems; maintaining all account information, as needed. </span></span></span></li>\n\t<li style=\"margin-bottom:11px;margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:115%;\">Manages PaperSave software; troubleshoots problems with software; trains new employees on using PaperSave. </span></span></span></li>\n</ul>\n\n<p style=\"margin-bottom:11px;\"> </p>\n\n<p style=\"margin-bottom:11px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:115%;\"><b>Reporting </b></span></span></span></p>\n\n<ul style=\"margin-bottom:11px;\">\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:115%;\">Pulls, proofs and distributes all weekly reports and monthly summary reports including but not limited to: weekly gift report summary; weekly All Gifts to All Funds Report; gift data by month; creates any new general reports required; pulls, proofs and distributes fiscal year-end data reports </span></span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:115%;\">Responsible for writing and running basic report queries in Blackbaud’s Raiser’s Edge software and for providing the Advancement team with needed data analytics on fundraising and donor trends </span></span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:115%;\">Responsible for assisting as needed with endowed fund reports regarding fund report recipients and other information </span></span></span></li>\n\t<li style=\"margin-bottom:11px;margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:115%;\">Assists with special events and projects as needed (e.g., processing all registration payments, creating appropriate actions and attendance records in donor records, compiling registration information, etc.). </span></span></span></li>\n</ul>\n\n<p style=\"margin-bottom:11px;\"> </p>\n\n<p style=\"margin-bottom:11px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:115%;\"><b>Database Software Training and Management </b></span></span></span></p>\n\n<ul style=\"margin-bottom:11px;\">\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:115%;\">Manage all technical support needed for Blackbaud products and associated software (NXT, PaperSave, GiveCampus, etc); including establishing accounts for new staff, managing passwords, updating software on computers, working as liaison with other campus users, training all new users and answering technical issues as needed </span></span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:115%;\">Routinely examine and clean current data records to ensure data accuracy to eliminate duplicate records, inconsistent data, to maintain overall database integrity and the accuracy of data imported and committed in the database </span></span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:115%;\"> Maintain coding on current students, staff, volunteers, and board members </span></span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:115%;\">Import new records, gifts, ratings, or biographical data, etc. as necessary, and communicate updates with appropriate staff and departments </span></span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:115%;\">Develop documentation for data entry and record keeping standards, train and communicate with team regularly to ensure use of best practices and data entry consistency, with the goal of managing a system that works for all users </span></span></span></li>\n\t<li style=\"margin-bottom:11px;margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:115%;\">Develop and implement training for staff to effectively use RE and related products and to ensure best practices and standards are in place and utilized </span></span></span></li>\n</ul>\n\n<p style=\"margin-bottom:11px;\"> </p>\n\n<p style=\"margin-bottom:11px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:115%;\"><b>Other Duties </b></span></span></span></p>\n\n<ul style=\"margin-bottom:11px;\">\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:115%;\">Manage work study employees as necessary. </span></span></span></li>\n\t<li style=\"margin-bottom:11px;margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"line-height:115%;\">Other duties as assigned. </span></span></span></li>\n</ul>\n\n<p class=\"MsoBodyText\"> </p>",
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"googleJobJson": "{\"@context\":\"https://schema.org/\",\"@type\":\"JobPosting\",\"title\":\"Gift Records and Database Manager\",\"identifier\":\"J12W53153128\",\"url\":\"https://www.paycomonline.net/v4/ats/web.php/portal/F9BC0E3EF21EBFD06396ABA365BF2DCF/jobs/153128\",\"image\":\"https://www.paycomonline.net/v4/ats/web.php/application/style/logo?clientkey=F9BC0E3EF21EBFD06396ABA365BF2DCF\",\"datePosted\":\"2026-05-05\",\"description\":\"Job DetailsPosition Type: Full TimeAbout Salem Academy and College\\n\\nSalem Academy and College is the oldest continuously operating educational institution for girls and women in the country. Since 1772, the institution has engaged in transformational change to innovate women’s education. Founded with the mission of making education accessible to all, Salem has a rich 251-year-old history and a long-standing track record of educating students who are prepared to make a bold impact locally, nationally and globally through liberal arts education. Our graduates are committed to making the world a better, healthier and more equitable place. Salem College is the nation’s only liberal arts college exclusively dedicated to developing the next generation of health leaders.\\n\\nPosition Summary\\nThe Gift Records and Database Manager in the Office of Institutional Advancement is the primary point person for all gift processing and gift records for Salem Academy and College. The Manager creates and distributes appropriate financial reports on a regular schedule and works with the Finance Office to reconcile all gift records with those maintained by the Finance Office. This associate interacts daily with donors and institutional contacts. Excellent interpersonal and communication skills, oral and written are crucial. This position is a site-specific role, requiring daily attendance in the office.\\n\\nGift Entry, Acknowledgement and Receipting:\\n\\n\\n\\tServes as primary contact for questions related to donations, gifts-in-kind, pledges, and receipting of gifts. \\n\\tProcesses all gift payments (cash, credit card, online gifts). \\n\\tServes as liaison to donors and banks for stock gifts and mutual fund transfers, coordinating communications as necessary until gifts are received by Salem. \\n\\tMaintains Salem’s accounts with third party donor portals, managing account access and passwords. \\n\\tManages third party donor portal communications, including but not limited to: pending donation notifications; downloading pertinent reports of pending and/or completed gifts so documentation can be used for gift records; approving matching donation gift requests; coordinating with Finance Office to match pending portal gift notifications with gifts received via direct deposit, ACH, EFT, etc. for final gift entry and acknowledgement. \\n\\tManages credit card updates, including necessary calls to donors when cards on file are no longer valid. \\n\\tPrepares and mails all donor gift receipts. \\n\\tCoordinates with the Finance Office for all month-end gift reconciliations. \\n\\tAssists with any gift and fund redirections as needed. \\n\\tWorks with the Finance Office to set up new funds and update existing funds. \\n\\tCreates database records for new donors. \\n\\tCompiles and provides any personal giving record reports requested by donors. \\n\\tMeets quarterly with the Finance Office to reconcile outstanding pledges. \\n\\tAs determined with coordination of the Finance Office, write off outstanding pledges as approved by the Vice-President of Institutional Advancement on an annual basis. \\n\\n\\nDatabase Health and Management \\n\\n\\n\\tReviews and eliminates any redundant donor records created by incorrect online information. \\n\\tServes as a member of Salem’s Data Team. \\n\\tServes as Blackbaud administrator for Institutional Advancement, creating new Blackbaud user accounts as needed; troubleshooting any Blackbaud problems; maintaining all account information, as needed. \\n\\tManages PaperSave software; troubleshoots problems with software; trains new employees on using PaperSave. \\n\\n\\n \\n\\nReporting \\n\\n\\n\\tPulls, proofs and distributes all weekly reports and monthly summary reports including but not limited to: weekly gift report summary; weekly All Gifts to All Funds Report; gift data by month; creates any new general reports required; pulls, proofs and distributes fiscal year-end data reports \\n\\tResponsible for writing and running basic report queries in Blackbaud’s Raiser’s Edge software and for providing the Advancement team with needed data analytics on fundraising and donor trends \\n\\tResponsible for assisting as needed with endowed fund reports regarding fund report recipients and other information \\n\\tAssists with special events and projects as needed (e.g., processing all registration payments, creating appropriate actions and attendance records in donor records, compiling registration information, etc.). \\n\\n\\n \\n\\nDatabase Software Training and Management \\n\\n\\n\\tManage all technical support needed for Blackbaud products and associated software (NXT, PaperSave, GiveCampus, etc); including establishing accounts for new staff, managing passwords, updating software on computers, working as liaison with other campus users, training all new users and answering technical issues as needed \\n\\tRoutinely examine and clean current data records to ensure data accuracy to eliminate duplicate records, inconsistent data, to maintain overall database integrity and the accuracy of data imported and committed in the database \\n\\t Maintain coding on current students, staff, volunteers, and board members \\n\\tImport new records, gifts, ratings, or biographical data, etc. as necessary, and communicate updates with appropriate staff and departments \\n\\tDevelop documentation for data entry and record keeping standards, train and communicate with team regularly to ensure use of best practices and data entry consistency, with the goal of managing a system that works for all users \\n\\tDevelop and implement training for staff to effectively use RE and related products and to ensure best practices and standards are in place and utilized \\n\\n\\n \\n\\nOther Duties \\n\\n\\n\\tManage work study employees as necessary. \\n\\tOther duties as assigned. \\n\\n\\n QualificationsRequired Qualifications \\n\\n\\n\\tAssociate’s Degree preferred, or 5 years of equivalent experience \\n\\t Three-plus years of hands-on experience in Blackbaud NXT and Raiser’s Edge required \\n\\t Strong ability and commitment to Best Practices, accuracy and database integrity \\n\\tAbility to manage confidential information, multiple priorities, and tasks of varying complexities \\n\\tCapable of meeting deadlines \\n\\tMust have proven analytical and problem-solving skills \\n\\tProficiency with Microsoft Office products required \\n\\tStrong writing and verbal communication skills \\n\\tStrong collaboration skills; team player \\n\\tCommitment to detail in all aspects of job \\n\\n\\n \\n\\nPhysical Functions \\n\\nWhile performing the responsibilities of the Gift Records and Database Manager, the employee is required to sit for varying lengths of time; bend, reach, lift, push, and pull up to 25 pounds; occasionally stand, walk, and kneel and regularly ascend/descend stairs; use hands and fingers to handle or feel and manipulate keys on a keyboard; perform extended periods of work at a computer workstation, view a computer monitor; perceive sounds at normal speaking levels with or without correction, and receive detailed information through oral communication; express and exchange ideas by means of spoken word; and work in an office setting. \\n\\nSalem College is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, national origin, age, religion, disability status, sex, sexual orientation, gender identity, veteran status, pregnancy, or any other characteristic protected by law.\\n\\nFor questions, please contact LeeAnn Manning at [email protected]\\n\\n \",\"responsibilities\":\"About Salem Academy and College\\n\\nSalem Academy and College is the oldest continuously operating educational institution for girls and women in the country. Since 1772, the institution has engaged in transformational change to innovate women’s education. Founded with the mission of making education accessible to all, Salem has a rich 251-year-old history and a long-standing track record of educating students who are prepared to make a bold impact locally, nationally and globally through liberal arts education. Our graduates are committed to making the world a better, healthier and more equitable place. Salem College is the nation’s only liberal arts college exclusively dedicated to developing the next generation of health leaders.\\n\\nPosition Summary\\nThe Gift Records and Database Manager in the Office of Institutional Advancement is the primary point person for all gift processing and gift records for Salem Academy and College. The Manager creates and distributes appropriate financial reports on a regular schedule and works with the Finance Office to reconcile all gift records with those maintained by the Finance Office. This associate interacts daily with donors and institutional contacts. Excellent interpersonal and communication skills, oral and written are crucial. This position is a site-specific role, requiring daily attendance in the office.\\n\\nGift Entry, Acknowledgement and Receipting:\\n\\n\\n\\tServes as primary contact for questions related to donations, gifts-in-kind, pledges, and receipting of gifts. \\n\\tProcesses all gift payments (cash, credit card, online gifts). \\n\\tServes as liaison to donors and banks for stock gifts and mutual fund transfers, coordinating communications as necessary until gifts are received by Salem. \\n\\tMaintains Salem’s accounts with third party donor portals, managing account access and passwords. \\n\\tManages third party donor portal communications, including but not limited to: pending donation notifications; downloading pertinent reports of pending and/or completed gifts so documentation can be used for gift records; approving matching donation gift requests; coordinating with Finance Office to match pending portal gift notifications with gifts received via direct deposit, ACH, EFT, etc. for final gift entry and acknowledgement. \\n\\tManages credit card updates, including necessary calls to donors when cards on file are no longer valid. \\n\\tPrepares and mails all donor gift receipts. \\n\\tCoordinates with the Finance Office for all month-end gift reconciliations. \\n\\tAssists with any gift and fund redirections as needed. \\n\\tWorks with the Finance Office to set up new funds and update existing funds. \\n\\tCreates database records for new donors. \\n\\tCompiles and provides any personal giving record reports requested by donors. \\n\\tMeets quarterly with the Finance Office to reconcile outstanding pledges. \\n\\tAs determined with coordination of the Finance Office, write off outstanding pledges as approved by the Vice-President of Institutional Advancement on an annual basis. \\n\\n\\nDatabase Health and Management \\n\\n\\n\\tReviews and eliminates any redundant donor records created by incorrect online information. \\n\\tServes as a member of Salem’s Data Team. \\n\\tServes as Blackbaud administrator for Institutional Advancement, creating new Blackbaud user accounts as needed; troubleshooting any Blackbaud problems; maintaining all account information, as needed. \\n\\tManages PaperSave software; troubleshoots problems with software; trains new employees on using PaperSave. \\n\\n\\n \\n\\nReporting \\n\\n\\n\\tPulls, proofs and distributes all weekly reports and monthly summary reports including but not limited to: weekly gift report summary; weekly All Gifts to All Funds Report; gift data by month; creates any new general reports required; pulls, proofs and distributes fiscal year-end data reports \\n\\tResponsible for writing and running basic report queries in Blackbaud’s Raiser’s Edge software and for providing the Advancement team with needed data analytics on fundraising and donor trends \\n\\tResponsible for assisting as needed with endowed fund reports regarding fund report recipients and other information \\n\\tAssists with special events and projects as needed (e.g., processing all registration payments, creating appropriate actions and attendance records in donor records, compiling registration information, etc.). \\n\\n\\n \\n\\nDatabase Software Training and Management \\n\\n\\n\\tManage all technical support needed for Blackbaud products and associated software (NXT, PaperSave, GiveCampus, etc); including establishing accounts for new staff, managing passwords, updating software on computers, working as liaison with other campus users, training all new users and answering technical issues as needed \\n\\tRoutinely examine and clean current data records to ensure data accuracy to eliminate duplicate records, inconsistent data, to maintain overall database integrity and the accuracy of data imported and committed in the database \\n\\t Maintain coding on current students, staff, volunteers, and board members \\n\\tImport new records, gifts, ratings, or biographical data, etc. as necessary, and communicate updates with appropriate staff and departments \\n\\tDevelop documentation for data entry and record keeping standards, train and communicate with team regularly to ensure use of best practices and data entry consistency, with the goal of managing a system that works for all users \\n\\tDevelop and implement training for staff to effectively use RE and related products and to ensure best practices and standards are in place and utilized \\n\\n\\n \\n\\nOther Duties \\n\\n\\n\\tManage work study employees as necessary. \\n\\tOther duties as assigned. \\n\\n\\n \",\"employmentType\":\"FULL_TIME\",\"hiringOrganization\":{\"@type\":\"Organization\",\"name\":\"Salem Academy and College\",\"logo\":\"https://www.paycomonline.net/v4/ats/web.php/application/style/logo?clientkey=F9BC0E3EF21EBFD06396ABA365BF2DCF\"},\"qualifications\":\"Required Qualifications \\n\\n\\n\\tAssociate’s Degree preferred, or 5 years of equivalent experience \\n\\t Three-plus years of hands-on experience in Blackbaud NXT and Raiser’s Edge required \\n\\t Strong ability and commitment to Best Practices, accuracy and database integrity \\n\\tAbility to manage confidential information, multiple priorities, and tasks of varying complexities \\n\\tCapable of meeting deadlines \\n\\tMust have proven analytical and problem-solving skills \\n\\tProficiency with Microsoft Office products required \\n\\tStrong writing and verbal communication skills \\n\\tStrong collaboration skills; team player \\n\\tCommitment to detail in all aspects of job \\n\\n\\n \\n\\nPhysical Functions \\n\\nWhile performing the responsibilities of the Gift Records and Database Manager, the employee is required to sit for varying lengths of time; bend, reach, lift, push, and pull up to 25 pounds; occasionally stand, walk, and kneel and regularly ascend/descend stairs; use hands and fingers to handle or feel and manipulate keys on a keyboard; perform extended periods of work at a computer workstation, view a computer monitor; perceive sounds at normal speaking levels with or without correction, and receive detailed information through oral communication; express and exchange ideas by means of spoken word; and work in an office setting. \\n\\nSalem College is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, national origin, age, religion, disability status, sex, sexual orientation, gender identity, veteran status, pregnancy, or any other characteristic protected by law.\\n\\nFor questions, please contact LeeAnn Manning at [email protected]\\n\\n \",\"experienceRequirements\":\"Required Qualifications \\n\\n\\n\\tAssociate’s Degree preferred, or 5 years of equivalent experience \\n\\t Three-plus years of hands-on experience in Blackbaud NXT and Raiser’s Edge required \\n\\t Strong ability and commitment to Best Practices, accuracy and database integrity \\n\\tAbility to manage confidential information, multiple priorities, and tasks of varying complexities \\n\\tCapable of meeting deadlines \\n\\tMust have proven analytical and problem-solving skills \\n\\tProficiency with Microsoft Office products required \\n\\tStrong writing and verbal communication skills \\n\\tStrong collaboration skills; team player \\n\\tCommitment to detail in all aspects of job \\n\\n\\n \\n\\nPhysical Functions \\n\\nWhile performing the responsibilities of the Gift Records and Database Manager, the employee is required to sit for varying lengths of time; bend, reach, lift, push, and pull up to 25 pounds; occasionally stand, walk, and kneel and regularly ascend/descend stairs; use hands and fingers to handle or feel and manipulate keys on a keyboard; perform extended periods of work at a computer workstation, view a computer monitor; perceive sounds at normal speaking levels with or without correction, and receive detailed information through oral communication; express and exchange ideas by means of spoken word; and work in an office setting. \\n\\nSalem College is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, national origin, age, religion, disability status, sex, sexual orientation, gender identity, veteran status, pregnancy, or any other characteristic protected by law.\\n\\nFor questions, please contact LeeAnn Manning at [email protected]\\n\\n \",\"validThrough\":\"2026-08-31\"}",
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