Proposal Administrator

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  "source_hash": "e503779ef2bfb537ad12f3483d3d65be08c90ae0fbbc43024277dbe25df8b9c4",
  "last_changed_at": "2026-06-03T13:10:31.633Z",
  "active_status": "active"
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{
  "language": "en",
  "location": {
    "raw": "OAK RIDGE, TN, 37830",
    "city": "OAK RIDGE",
    "region": "TN",
    "country": "United States",
    "is_remote": false,
    "confidence": 0.9
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  "salary_min": null,
  "inferred_at": "2026-06-06T10:52:41.626Z",
  "launch_scope": {
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    "location": {
      "raw": "OAK RIDGE, TN, 37830",
      "city": "OAK RIDGE",
      "region": "TN",
      "country": "United States",
      "is_remote": false,
      "confidence": 0.9
    },
    "countries": [
      "United States"
    ]
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  "remote_policy": null,
  "salary_period": null,
  "workplace_type": null,
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{}

{
  "detail": {
    "url": "https://mstechnologyinc.applytojob.com/apply/jobs/details/QCQ0oPx6Tg?&",
    "heading": "Proposal Administrator",
    "html_title": "JazzHR » Job Listings",
    "canonical_url": "https://mstechnologyinc.applytojob.com/apply/QCQ0oPx6Tg/Proposal-Administrator",
    "description_html": "<span style=\"font-size:14px;\"><b>Summary: </b><br>The Proposal Administrator will administer and organize all proposal activities under the direction of the Business Development Manager, aiming at the flawless execution of the proposal process.<br><br><b>Responsibilities:</b></span><ul><li><span style=\"font-size:14px;\"><b>Coordinate Proposal Development</b></span><ul><li><span style=\"font-size:14px;\">Manage timelines and deliverables for proposal submissions</span></li><li><span style=\"font-size:14px;\">Organize kickoff meetings and facilitate communication among stakeholders</span></li></ul></li><li><span style=\"font-size:14px;\"><b>Review and Edit Proposal Content</b></span><ul><li><span style=\"font-size:14px;\">Ensure compliance with RFP/RFQ requirements</span></li><li><span style=\"font-size:14px;\"><span style=\"line-height:normal;\">Proofread and edit documents for grammar, punctuation, and clarity </span></span></li><li><span style=\"font-size:14px;\"><span style=\"line-height:normal;\">Ensure compliance with company style guides and formatting standards </span></span></li><li><span style=\"font-size:14px;\"><span style=\"line-height:normal;\">Verify factual accuracy and investigate questionable references </span></span></li><li><span style=\"font-size:14px;\"><span style=\"line-height:normal;\">Provide constructive feedback to writers and suggest improvements</span></span></li><li><span style=\"font-size:14px;\"><span style=\"line-height:normal;\">Maintain and update document databases and archives </span></span></li><li><span style=\"font-size:14px;\"><span style=\"line-height:normal;\">Collaborate with management and project teams to meet deadlines</span></span></li></ul></li><li><span style=\"font-size:14px;\"><b>Maintain Proposal Documentation</b></span><ul><li><span style=\"font-size:14px;\">Archive submitted proposals and related materials</span></li><li><span style=\"font-size:14px;\">Track proposal status and outcomes (including follow up/reminders after validity period)</span></li><li><span style=\"font-size:14px;\">Update business development/proposal tracking spreadsheet (and CRM)</span></li><li><span style=\"font-size:14px;\">Complete Bid/No bid forms and attach in Unanet CRM and (if Bid) also place copy in Proposal folder. </span></li></ul></li><li><span style=\"font-size:14px;\"><b>Manage Proposal Tools and Templates</b></span><ul><li><span style=\"font-size:14px;\">Create/maintain/update standardized proposal templates and style guides</span></li><li><span style=\"font-size:14px;\">Create/maintain/update org charts used for proposals</span></li><li><span style=\"font-size:14px;\">Create/maintain/update resumes on SharePoint (and in Unanet Proposal AI tool)</span></li><li><span style=\"font-size:14px;\">Responsible for Content Management for Unanet Proposal AI Tool (maintain/upload Past Performance, Resumes, Proposals, Feedback, Graphics, etc.)</span></li><li><span style=\"font-size:14px;\">Shred RFP, create compliance matrix, develop compliant proposal outline (with LLM input)</span></li><li><span style=\"font-size:14px;\">Use Unanet Proposal AI tool to generate a response and combine with LLM outline/compliance for First Draft/Proposal Template prior to proposal Kick off meeting (KOM)</span></li><li><span style=\"font-size:14px;\">Coordinate and prepare for all color gate reviews: </span><ul><li><span style=\"font-size:14px;\">Coordinate Proposal Kick off meetings (KOM) and create compliance kick off brief (ppt)</span></li><li><span style=\"font-size:14px;\">Schedule Red Team meetings and assist in Red Team recovery tasks </span></li><li><span style=\"font-size:14px;\">Schedule Green Team meetings and assist in Green Team recovery tasks</span></li><li><span style=\"font-size:14px;\">White Glove-Prep and conduct Final Review (Compliance/Grammer/Punctuation and Final Formatting) before Executive signatory. </span></li><li><span style=\"font-size:14px;\">Create and maintain Proposal Calendars to manage deadlines deliverables of multiple proposal simultaneously (Tool TBD-Monday/CRM)</span></li><li><span style=\"font-size:14px;\">Familiarity with client portals for proposal submittals (back up person to submit proposals)</span></li><li><span style=\"font-size:14px;\">Document and maintain any client debriefs or post-proposal “hot wash”</span></li><li><span style=\"font-size:14px;\">Work with Operations to develop Project Summaries for each project (as part of project close out). These summaries will be maintained on SharePoint and uploaded in the Proposal AI tool for Past Performance. Create Project Summaries for projects in process and update/finalize as part of project close out. </span></li></ul></li></ul></li><li><span style=\"font-size:14px;\"><b>Ensure Compliance and Quality Control</b></span><ul><li><span style=\"font-size:14px;\">Verify adherence to company policies and client specifications</span></li><li><span style=\"font-size:14px;\">Document formatting/grammatical </span></li><li><span style=\"font-size:14px;\">Conduct final reviews before submission (after red team recovery, prep proposal for white glove review) </span></li></ul></li><li><span style=\"font-size:14px;\"><b>Facilitate Communication</b></span><ul><li><span style=\"font-size:14px;\">Serve as liaison between departments involved in proposal creatio</span></li><li><span style=\"font-size:14px;\">Communicate updates and changes to proposal teams</span></li></ul></li><li><span style=\"font-size:14px;\"><b>Other Duties and Responsibilities</b></span><ul><li><span style=\"font-size:14px;\">Participate on company committees (charitable contributions and company event planning)</span></li><li><span style=\"font-size:14px;\">Other administrative duties as assigned or requested</span></li></ul></li></ul><br><span style=\"font-size:14px;\"><b>Education / Experience:</b></span><ul><li style=\"margin-right:-5px;margin-left:8px;\"><span style=\"font-size:14px;\"><span style=\"line-height:normal;\">Bachelor’s degree from a four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.</span></span></li><li style=\"margin-left:8px;\"><span style=\"font-size:14px;\"><span style=\"line-height:normal;\">Excellent written and verbal communication skills.</span></span></li><li style=\"margin-left:8px;\"><span style=\"font-size:14px;\"><span style=\"line-height:normal;\">Solid organizational skills including attention to detail and multitasking skills.</span></span></li><li style=\"margin-left:8px;\"><span style=\"font-size:14px;\"><span style=\"line-height:normal;\">Strong working knowledge of Microsoft Office (Word, Excel, Project, PowerPoint, Access, SharePoint) and of project management tools.</span></span></li></ul><br><span style=\"font-size:14px;\"><b>Additional Skills:</b></span><ul><li><span style=\"font-size:14px;\"><span style=\"background:#FFFFFF;\"><span style=\"color:#000000;\">Excellent customer service and communications/interpersonal skills.</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"background:#FFFFFF;\"><span style=\"color:#000000;\">Ability to interact effectively with all levels of employees and managers, and external contacts.</span></span></span></li><li><span style=\"font-size:14px;\">Ability to work both independently and as part of a team.</span></li><li><span style=\"font-size:14px;\"><span style=\"background:#FFFFFF;\"><span style=\"color:#000000;\">Ability to perform a variety of concurrent tasks and is process-orientated with high attention to detail.</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"background:#FFFFFF;\"><span style=\"color:#000000;\">Must understand and apply prioritization to work and projects with a strong ability to manage time.</span></span></span></li></ul><p><strong>Benefits:</strong></p>\n\n<p>All eligible employees enjoy an excellent benefits package, including medical/dental/vision insurance, short/long-term disability, life insurance, 401(k), paid time off including holidays, and tuition reimbursement.</p>\n\n<p><strong>EEO Statement:</strong></p>\n\n<p>MSTI is an equal-opportunity employer. All qualified candidates, including individuals with disabilities and protected veterans, are encouraged to apply. MSTI is an E-Verify employer. If you have difficulty using the online application system or need an accommodation to apply due to a disability, please email: [email protected].</p>\n\n<p><strong>EEO Employer/Vet/Disabled</strong></p>",
    "description_text": "Summary:\nThe Proposal Administrator will administer and organize all proposal activities under the direction of the Business Development Manager, aiming at the flawless execution of the proposal process.\n Responsibilities: Coordinate Proposal Development Manage timelines and deliverables for proposal submissions\n Organize kickoff meetings and facilitate communication among stakeholders\n Review and Edit Proposal Content Ensure compliance with RFP/RFQ requirements\n Proofread and edit documents for grammar, punctuation, and clarity\n Ensure compliance with company style guides and formatting standards\n Verify factual accuracy and investigate questionable references\n Provide constructive feedback to writers and suggest improvements\n Maintain and update document databases and archives\n Collaborate with management and project teams to meet deadlines\n Maintain Proposal Documentation Archive submitted proposals and related materials\n Track proposal status and outcomes (including follow up/reminders after validity period)\n Update business development/proposal tracking spreadsheet (and CRM)\n Complete Bid/No bid forms and attach in Unanet CRM and (if Bid) also place copy in Proposal folder.\n Manage Proposal Tools and Templates Create/maintain/update standardized proposal templates and style guides\n Create/maintain/update org charts used for proposals\n Create/maintain/update resumes on SharePoint (and in Unanet Proposal AI tool)\n Responsible for Content Management for Unanet Proposal AI Tool (maintain/upload Past Performance, Resumes, Proposals, Feedback, Graphics, etc.)\n Shred RFP, create compliance matrix, develop compliant proposal outline (with LLM input)\n Use Unanet Proposal AI tool to generate a response and combine with LLM outline/compliance for First Draft/Proposal Template prior to proposal Kick off meeting (KOM)\n Coordinate and prepare for all color gate reviews: Coordinate Proposal Kick off meetings (KOM) and create compliance kick off brief (ppt)\n Schedule Red Team meetings and assist in Red Team recovery tasks\n Schedule Green Team meetings and assist in Green Team recovery tasks\n White Glove-Prep and conduct Final Review (Compliance/Grammer/Punctuation and Final Formatting) before Executive signatory.\n Create and maintain Proposal Calendars to manage deadlines deliverables of multiple proposal simultaneously (Tool TBD-Monday/CRM)\n Familiarity with client portals for proposal submittals (back up person to submit proposals)\n Document and maintain any client debriefs or post-proposal “hot wash”\n Work with Operations to develop Project Summaries for each project (as part of project close out). These summaries will be maintained on SharePoint and uploaded in the Proposal AI tool for Past Performance. Create Project Summaries for projects in process and update/finalize as part of project close out.\n Ensure Compliance and Quality Control Verify adherence to company policies and client specifications\n Document formatting/grammatical\n Conduct final reviews before submission (after red team recovery, prep proposal for white glove review)\n Facilitate Communication Serve as liaison between departments involved in proposal creatio\n Communicate updates and changes to proposal teams\n Other Duties and Responsibilities Participate on company committees (charitable contributions and company event planning)\n Other administrative duties as assigned or requested\n Education / Experience: Bachelor’s degree from a four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.\n Excellent written and verbal communication skills.\n Solid organizational skills including attention to detail and multitasking skills.\n Strong working knowledge of Microsoft Office (Word, Excel, Project, PowerPoint, Access, SharePoint) and of project management tools.\n Additional Skills: Excellent customer service and communications/interpersonal skills.\n Ability to interact effectively with all levels of employees and managers, and external contacts.\n Ability to work both independently and as part of a team.\n Ability to perform a variety of concurrent tasks and is process-orientated with high attention to detail.\n Must understand and apply prioritization to work and projects with a strong ability to manage time.\n Benefits:\n All eligible employees enjoy an excellent benefits package, including medical/dental/vision insurance, short/long-term disability, life insurance, 401(k), paid time off including holidays, and tuition reimbursement.\n EEO Statement:\n MSTI is an equal-opportunity employer. All qualified candidates, including individuals with disabilities and protected veterans, are encouraged to apply. MSTI is an E-Verify employer. If you have difficulty using the online application system or need an accommodation to apply due to a disability, please email: [email protected].\n EEO Employer/Vet/Disabled",
    "jsonld_jobposting": {
      "url": "https://mstechnologyinc.applytojob.com/apply/QCQ0oPx6Tg/Proposal-Administrator",
      "@type": "JobPosting",
      "title": "Proposal Administrator",
      "@context": "http://schema.org/",
      "datePosted": "2026-06-02",
      "description": "<span style=\"font-size:14px;\"><b>Summary: </b><br>The Proposal Administrator will administer and organize all proposal activities under the direction of the Business Development Manager, aiming at the flawless execution of the proposal process.<br><br><b>Responsibilities:</b></span><ul><li><span style=\"font-size:14px;\"><b>Coordinate Proposal Development</b></span><ul><li><span style=\"font-size:14px;\">Manage timelines and deliverables for proposal submissions</span></li><li><span style=\"font-size:14px;\">Organize kickoff meetings and facilitate communication among stakeholders</span></li></ul></li><li><span style=\"font-size:14px;\"><b>Review and Edit Proposal Content</b></span><ul><li><span style=\"font-size:14px;\">Ensure compliance with RFP/RFQ requirements</span></li><li><span style=\"font-size:14px;\"><span style=\"line-height:normal;\">Proofread and edit documents for grammar, punctuation, and clarity </span></span></li><li><span style=\"font-size:14px;\"><span style=\"line-height:normal;\">Ensure compliance with company style guides and formatting standards </span></span></li><li><span style=\"font-size:14px;\"><span style=\"line-height:normal;\">Verify factual accuracy and investigate questionable references </span></span></li><li><span style=\"font-size:14px;\"><span style=\"line-height:normal;\">Provide constructive feedback to writers and suggest improvements</span></span></li><li><span style=\"font-size:14px;\"><span style=\"line-height:normal;\">Maintain and update document databases and archives </span></span></li><li><span style=\"font-size:14px;\"><span style=\"line-height:normal;\">Collaborate with management and project teams to meet deadlines</span></span></li></ul></li><li><span style=\"font-size:14px;\"><b>Maintain Proposal Documentation</b></span><ul><li><span style=\"font-size:14px;\">Archive submitted proposals and related materials</span></li><li><span style=\"font-size:14px;\">Track proposal status and outcomes (including follow up/reminders after validity period)</span></li><li><span style=\"font-size:14px;\">Update business development/proposal tracking spreadsheet (and CRM)</span></li><li><span style=\"font-size:14px;\">Complete Bid/No bid forms and attach in Unanet CRM and (if Bid) also place copy in Proposal folder. </span></li></ul></li><li><span style=\"font-size:14px;\"><b>Manage Proposal Tools and Templates</b></span><ul><li><span style=\"font-size:14px;\">Create/maintain/update standardized proposal templates and style guides</span></li><li><span style=\"font-size:14px;\">Create/maintain/update org charts used for proposals</span></li><li><span style=\"font-size:14px;\">Create/maintain/update resumes on SharePoint (and in Unanet Proposal AI tool)</span></li><li><span style=\"font-size:14px;\">Responsible for Content Management for Unanet Proposal AI Tool (maintain/upload Past Performance, Resumes, Proposals, Feedback, Graphics, etc.)</span></li><li><span style=\"font-size:14px;\">Shred RFP, create compliance matrix, develop compliant proposal outline (with LLM input)</span></li><li><span style=\"font-size:14px;\">Use Unanet Proposal AI tool to generate a response and combine with LLM outline/compliance for First Draft/Proposal Template prior to proposal Kick off meeting (KOM)</span></li><li><span style=\"font-size:14px;\">Coordinate and prepare for all color gate reviews: </span><ul><li><span style=\"font-size:14px;\">Coordinate Proposal Kick off meetings (KOM) and create compliance kick off brief (ppt)</span></li><li><span style=\"font-size:14px;\">Schedule Red Team meetings and assist in Red Team recovery tasks </span></li><li><span style=\"font-size:14px;\">Schedule Green Team meetings and assist in Green Team recovery tasks</span></li><li><span style=\"font-size:14px;\">White Glove-Prep and conduct Final Review (Compliance/Grammer/Punctuation and Final Formatting) before Executive signatory. </span></li><li><span style=\"font-size:14px;\">Create and maintain Proposal Calendars to manage deadlines deliverables of multiple proposal simultaneously (Tool TBD-Monday/CRM)</span></li><li><span style=\"font-size:14px;\">Familiarity with client portals for proposal submittals (back up person to submit proposals)</span></li><li><span style=\"font-size:14px;\">Document and maintain any client debriefs or post-proposal “hot wash”</span></li><li><span style=\"font-size:14px;\">Work with Operations to develop Project Summaries for each project (as part of project close out). These summaries will be maintained on SharePoint and uploaded in the Proposal AI tool for Past Performance. Create Project Summaries for projects in process and update/finalize as part of project close out. </span></li></ul></li></ul></li><li><span style=\"font-size:14px;\"><b>Ensure Compliance and Quality Control</b></span><ul><li><span style=\"font-size:14px;\">Verify adherence to company policies and client specifications</span></li><li><span style=\"font-size:14px;\">Document formatting/grammatical </span></li><li><span style=\"font-size:14px;\">Conduct final reviews before submission (after red team recovery, prep proposal for white glove review) </span></li></ul></li><li><span style=\"font-size:14px;\"><b>Facilitate Communication</b></span><ul><li><span style=\"font-size:14px;\">Serve as liaison between departments involved in proposal creatio</span></li><li><span style=\"font-size:14px;\">Communicate updates and changes to proposal teams</span></li></ul></li><li><span style=\"font-size:14px;\"><b>Other Duties and Responsibilities</b></span><ul><li><span style=\"font-size:14px;\">Participate on company committees (charitable contributions and company event planning)</span></li><li><span style=\"font-size:14px;\">Other administrative duties as assigned or requested</span></li></ul></li></ul><br><span style=\"font-size:14px;\"><b>Education / Experience:</b></span><ul><li style=\"margin-right:-5px;margin-left:8px;\"><span style=\"font-size:14px;\"><span style=\"line-height:normal;\">Bachelor’s degree from a four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.</span></span></li><li style=\"margin-left:8px;\"><span style=\"font-size:14px;\"><span style=\"line-height:normal;\">Excellent written and verbal communication skills.</span></span></li><li style=\"margin-left:8px;\"><span style=\"font-size:14px;\"><span style=\"line-height:normal;\">Solid organizational skills including attention to detail and multitasking skills.</span></span></li><li style=\"margin-left:8px;\"><span style=\"font-size:14px;\"><span style=\"line-height:normal;\">Strong working knowledge of Microsoft Office (Word, Excel, Project, PowerPoint, Access, SharePoint) and of project management tools.</span></span></li></ul><br><span style=\"font-size:14px;\"><b>Additional Skills:</b></span><ul><li><span style=\"font-size:14px;\"><span style=\"background:#FFFFFF;\"><span style=\"color:#000000;\">Excellent customer service and communications/interpersonal skills.</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"background:#FFFFFF;\"><span style=\"color:#000000;\">Ability to interact effectively with all levels of employees and managers, and external contacts.</span></span></span></li><li><span style=\"font-size:14px;\">Ability to work both independently and as part of a team.</span></li><li><span style=\"font-size:14px;\"><span style=\"background:#FFFFFF;\"><span style=\"color:#000000;\">Ability to perform a variety of concurrent tasks and is process-orientated with high attention to detail.</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"background:#FFFFFF;\"><span style=\"color:#000000;\">Must understand and apply prioritization to work and projects with a strong ability to manage time.</span></span></span></li></ul><p><strong>Benefits:</strong></p>\n\n<p>All eligible employees enjoy an excellent benefits package, including medical/dental/vision insurance, short/long-term disability, life insurance, 401(k), paid time off including holidays, and tuition reimbursement.</p>\n\n<p><strong>EEO Statement:</strong></p>\n\n<p>MSTI is an equal-opportunity employer. All qualified candidates, including individuals with disabilities and protected veterans, are encouraged to apply. MSTI is an E-Verify employer. If you have difficulty using the online application system or need an accommodation to apply due to a disability, please email: [email protected].</p>\n\n<p><strong>EEO Employer/Vet/Disabled</strong></p>",
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          "@type": "PostalAddress",
          "postalCode": "37830",
          "addressRegion": "TN",
          "addressLocality": "OAK RIDGE"
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      "validThrough": "2026-08-31",
      "uniqueJobCode": "job_20260602160321_21F3EG3TSBJZQUYM",
      "employmentType": "FULL_TIME",
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        "name": "MS Technology, Inc.",
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      "experienceRequirements": "Mid Level"
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