Fleet Maintenance Operations Coordinator

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    "datePosted": "2026-06-19T04:00:00.000Z",
    "description": "<h2>Position Summary</h2>\n<p><strong>Amerit Fleet Solutions</strong>, one of the leading fleet maintenance companies in the U.S., is seeking an experienced and detail-driven <strong>Fleet Maintenance Operations Coordinator</strong> to join our growing team! At Amerit, we manage maintenance programs for some of the nation’s largest fleets — ensuring services are performed efficiently, safely, and in full compliance with customer expectations and regulatory standards.</p>\n<p> </p>\n<p><strong>Compensation: </strong>$26p/h - $31 p/h paid weekly</p>\n<p><strong>Schedule: </strong>There are a few different schedules available they are the following:</p>\n<p> </p>\n<p>Monday-Friday 8am-5pm</p>\n<p> </p>\n<h2>Position Summary</h2>\n<p>The Fleet Maintenance Operations Coordinator is responsible for maintaining the vended fleet for Amerit’s customers by ensuring all scheduled maintenance is completed on time and in <strong>compliance with customer requirements, state regulations, and federal DOT standards</strong>.This includes managing services such as oil changes, state inspections, DOT inspections, and aerial inspections, as well as coordinating any additional maintenance required to keep customer fleets operational and compliant.The <strong>ideal candidate is highly organized, process-oriented, and excels at communication and follow-up</strong>. They will work closely with drivers, supervisors, and vendors to ensure maintenance is completed by due dates, escalate delays, and verify service accuracy and cost.</p>\n<h2>Essential Duties & Responsibilities</h2>\n<ul>\n <li><strong>Coordinate</strong> and track all scheduled and<strong> required fleet maintenance services</strong> (PMs, oil changes, DOT inspections, state and aerial inspections, etc.).</li>\n <li>Ensure all <strong>maintenance is completed in full compliance with customer standards, OEM specifications, and state/federal regulations</strong>.</li>\n <li><strong>Communicate</strong> regularly with drivers and supervisors to confirm scheduling, escalate no-shows, and resolve service delays.</li>\n <li>Work directly with vendors to schedule, monitor, and <strong>confirm service completion</strong> for assigned fleets.</li>\n <li><strong>Review and verify estimates</strong> and invoices using book rates for accuracy in cost, labor hours, and parts pricing.</li>\n <li>Evaluate <strong>vendor performance</strong> based on timeliness, accuracy, and quality of service.</li>\n <li>Maintain thorough and <strong>organized documentatio</strong>n of all maintenance events in the designated fleet management system as the official system of record.</li>\n <li>Track and <strong>report</strong> on maintenance due dates, overdue services, and compliance metrics.</li>\n <li>Support escalation of unresolved maintenance issues to supervisors or vendor management for resolution.</li>\n <li>Ensure all <strong>PM, DOT, and state inspections</strong> are completed prior to expiration and compliant with customer KPIs.</li>\n <li><strong>Partner</strong> with internal teams (e.g., billing, parts, warranty) as needed to ensure cost accuracy and repair accountability.</li>\n <li>Uphold Amerit’s standard of excellence, <strong>safety, and compliance</strong> across all vendor and maintenance activities.</li>\n</ul>\n<h2>Our Ideal Candidate Will Have:</h2>\n<ul>\n <li><strong>Minimum of 2 years in fleet maintenance coordination, service writing, or vendor management.</strong></li>\n <li><strong>Technical Knowledge:</strong> Strong understanding of automotive and fleet maintenance practices, including <strong>PM schedules, DOT and state inspections,</strong> and vendor repair processes.</li>\n <li><strong>Organization</strong>: Must be highly <strong>organized and detail-oriented</strong>, capable of tracking large volumes of maintenance schedules and ensuring all work is completed on time.</li>\n <li><strong>Communication:</strong> Excellent written and verbal communication skills to interact effectively with drivers, vendors, and supervisors.</li>\n <li><strong>Analytical Skills:</strong> Ability to <strong>evaluate and compare estimates</strong> against book rates and average repair times to verify invoice accuracy.</li>\n <li><strong>Technology:</strong> Proficiency in <strong>fleet management systems</strong> (e.g., Hub, Dossier, FleetFocus, or similar) and Microsoft Office Suite (Excel, Outlook, Teams).</li>\n <li><strong>Problem Solving:</strong> Ability to resolve scheduling conflicts, vendor delays, and <strong>compliance</strong> issues under tight deadlines.</li>\n <li><strong>Documentation:</strong> Proven ability to <strong>maintain accurate records</strong>, service logs, and compliance documentation as a system of record.</li>\n <li><strong>Industry Knowledge:</strong> <strong>Automotive repair experience or prior technician background strongly preferred.</strong></li>\n</ul>\n<h2>Education & Certifications</h2>\n<ul>\n <li>Bachelor’s degree preferred in Business, Logistics, Automotive Management, or related field.</li>\n <li>Associate or Technical degree in Automotive, Diesel, or Logistics Management accepted with equivalent experience.</li>\n <li>High school diploma or equivalent required.</li>\n</ul>\n<h2>Why Amerit?</h2>\n<ul>\n <li>Full benefits within 30 days, including:</li>\n <li>Medical, Dental, and Vision coverage.</li>\n <li>Paid vacation, holidays, and sick time.</li>\n <li>401(k) with company match.</li>\n <li>Life and disability insurance.</li>\n <li>Tuition reimbursement.</li>\n <li>Career advancement opportunities in one of the fastest-growing fleet maintenance organizations in the nation.</li>\n</ul>\n<p>Join Amerit Fleet Solutions — where organization, accountability, and service excellence keep our customers’ fleets moving.Apply today and make an impact by ensuring maintenance gets done right and on time!</p>\n<p> </p>\n<p>#Operations #Support #FleetMaintenaince #ServiceWriter #PartsCoord</p>\n<p> </p>",
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