Executive Assistant / Operations Associate (m/f/d)

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  "source_hash": "48c043a35f289de759b04ed2e4bb96bfb7e074c0771d9615089496b17e91f54b",
  "last_changed_at": "2026-06-03T12:27:06.390Z",
  "active_status": "active"
}

{
  "language": "en",
  "location": {
    "raw": "Munich (DEU)",
    "city": null,
    "region": null,
    "country": "Munich (DEU)",
    "is_remote": false,
    "confidence": 0.8
  },
  "salary_max": null,
  "salary_min": null,
  "inferred_at": "2026-06-06T07:53:15.900Z",
  "launch_scope": {
    "reason": "personio_production_catalog",
    "included": true,
    "location": {
      "raw": "Munich (DEU)",
      "city": null,
      "region": null,
      "country": "Munich (DEU)",
      "is_remote": false,
      "confidence": 0.8
    },
    "countries": [
      "Munich (DEU)"
    ]
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  "remote_policy": null,
  "salary_period": null,
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{}

{
  "id": "2655130",
  "name": "Executive Assistant / Operations Associate (m/f/d)",
  "office": "Munich (DEU)",
  "keywords": [],
  "schedule": "full-time",
  "createdAt": "2026-06-02T17:07:08+00:00",
  "seniority": "experienced",
  "department": "Finance, General & Admin",
  "occupation": "executive_support",
  "subcompany": "Autonomous Teaming Solutions ATS GmbH",
  "employmentType": "permanent",
  "jobDescriptions": [
    {
      "name": "What we offer",
      "value": "<ul><li>Responsible, interesting role close to the management</li><li>International, dynamic team with an agile mindset</li><li>A strong, collaborative culture</li><li>Opportunity to learn and personal growth</li><li>Team events and regular get togethers</li></ul>"
    },
    {
      "name": "Your mission",
      "value": "<p>We are looking for a highly organized Executive Assistant to back one of our Founders in his daily business.</p><p>This role combines elements of a traditional executive assistant and a founder’s associate. Offering exposure to high-level meetings, strategic discussions, and business development activities.</p><p>The position requires someone proactive, trustworthy, and comfortable working in a fast-paced scale-up environment.</p><ul><li><span><span>Support the Founder in managing daily priorities, calendar, and communications</span></span></li><li><span><span>Help prepare meetings by gathering information, drafting materials, and ensuring readiness</span></span></li><li><span><span>Take notes during meetings and track follow-ups to ensure execution</span></span></li><li><span><span>Assist</span><span>in preparing presentations, reports, and internal documents</span></span></li><li><span><span>Coordinate internal and external meetings, including </span><span>logistics </span><span>and scheduling</span></span></li><li><span><span>Support travel planning and expense tracking</span></span></li><li><span><span>Collaborate with internal teams to ensure smooth day-to-day operations</span></span></li></ul>"
    },
    {
      "name": "Your profile",
      "value": "<ul><li><span><span>2–5 years of experience in operations, coordination, consulting, research, or similar roles</span></span></li><li><span><span>Strong organizational and communication skills</span></span></li><li><span><span>Ability to manage multiple tasks and priorities in a structured way</span></span></li><li><span><span>Proactive mindset and willingness to take initiative</span></span></li><li><span><span>Experience supporting senior stakeholders or leadership</span></span></li><li><span><span>Exposure to calendar management, meeting coordination, or executive support</span></span></li><li><span><span>Experience preparing presentations or structured documents</span></span></li><li><span><span>Fluent in English and German</span></span></li></ul>"
    },
    {
      "name": "Nice to have",
      "value": "<ul><li><span><span>Interest in technology, defense, or public affairs</span></span></li><li><span><span>Experience in startups, scale-ups, or fast-paced environments</span></span></li></ul>"
    },
    {
      "name": "What else",
      "value": "<ul><li>Willingness to travel</li><li>Citizenship of a NATO member or close ally is required</li></ul>"
    },
    {
      "name": "Why us?",
      "value": "This is a unique opportunity to join a company early and play a key role in how it operates and grows. You will gain visibility across all areas of the business and develop skills that go far beyond traditional administrative support."
    }
  ],
  "occupationCategory": "administrative_and_clerical",
  "recruitingCategory": "Recruiting ATS - Commercial"
}