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Administrative Assistant III

Acfb2f4a 3f08 4feb 9421 A33a8cd77c2d 19000101 000001 · Berkeley, CA, US, Berkeley, CA · Active · $49 / hour · ADP Workforce Now Recruiting

Job facts

FieldValue
CompanyAcfb2f4a 3f08 4feb 9421 A33a8cd77c2d 19000101 000001
TitleAdministrative Assistant III
Normalized title-
Department / team-
LocationBerkeley, CA, United States
Work model-
Employment typeTemporary
Salary$49 / hour
Statusactive
ATS providerADP Workforce Now Recruiting
Posted / first seen2026-06-17 / 2026-06-18
Changed / last seen2026-06-22 / 2026-06-22

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PageWhat it containsOpen
Company jobsActive postings from Acfb2f4a 3f08 4feb 9421 A33a8cd77c2d 19000101 000001.Open
Company breakdownsRole, location, ATS, and work model facets for this company.Open
ATS provider jobsActive postings observed through ADP Workforce Now Recruiting.Open
Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in Berkeley.Open
Lifecycle eventsOpen, update, close, and reopen events for this posting.Open
Original postingCanonical source or apply URL captured from the ATS.Open

Linked records

CompanyAcfb2f4a 3f08 4feb 9421 A33a8cd77c2d 19000101 000001
Sourcead314561-49c7-427c-b6a0-c6d68821aa08
ATS providerADP Workforce Now Recruiting

Description

5-6 month contract with extension possibility Location - Berkeley, CA Lawrence Berkeley National Laboratory $48.62 per hour plus benefits Administrative Assistant III Perform a full range of administrative and task-oriented functions, serve as backup LETs timekeeper for the division, assist with property and space projects and other divisional projects as assigned. Tasks are performed in a dynamic environment with conflicting priorities requiring a high degree of flexibility and ability to multitask. The position requires frequent interaction with personnel internal and external to LBNL. This position will report to the Senior Supervisor of Administrative Services. RESPOSIBILITIES Provide a wide range of administrative support to the division by assessing priorities to ensure accuracy and timely completion of complex tasks ensuring excellent customer service to visitors and colleague Report to supervisor Serve as point of contact with all Division Group Leaders Work closely in collaboration with the HR Recruiter and Hiring Manager, schedule interviews and seminars Manage complex calendars, independently setting priorities when scheduling conflicting appointments Ensure deadlines are met; keep management and staff informed on key issues Coordinate logistics for events such as formal reviews, workshops, small conferences, and program/technical meetings (including logistical planning) Arrange and process complex domestic and foreign travel with complicated itineraries Prepare for new employees, affiliates, visitors, and guests by completing online request forms and tracking for completeness Compose, draft, and prepare unique correspondence and memoranda; compose correspondence on own initiative for management signature, including sensitive personnel information Perform multiple concurrent tasks, determine actions required, provide follow through, and respond to inquiries Establish and maintain effective tracking systems Assist with property and space projects Track supply inventory and maintain appropriate levels of stock for regularly used items Ensure operation of office equipment; troubleshoot malfunctions and/or call for repairs Anticipate, identify and recommend appropriate actions and solutions to solve complex administrative problems for the Division Follow up on procurement requests, submit and follow-through on check requests and purchase requisitions. Division Web Assistant QUALIFICATIONS Minimum of 6 years of experience providing administrative support to various levels of staff in an environment similar to that of technology, research and or academia Administrative experience and skills (word processing software, email systems and internet search engines) Technical proficiency in Microsoft Suite. Experience scheduling meetings and events using Google Calendar Experience tracking, compiling and monitoring data and results Strong analytical, arithmetic, written composition, computer skills, responsiveness and follow through. Effective organizational skills including the coordination of multiple activities and ability to independently determine and set priorities and goals with limited task definition Demonstrated effective communication and interpersonal skills, effective teamwork, positive interpersonal relationships and collaboration Experience working in an environment with changing deadlines, instructions, priorities, frequent interruptions and short deadlines Effective customer service skills and ability to work with all levels of staff in a diverse environment Experience coordinating events including logistics, catering, and compiling materials for attendees Experience arranging travel and processing expense reports Organizational skills, attention to detail, accuracy, responsiveness and follow through Demonstrated ability to prioritize and manage multiple, complex tasks with changing priorities Experience functioning effectively as a team member demonstrating initiative, flexibility, resourcefulness, organization Ability to learn and consistently apply knowledge of relevant Berkeley Lab policies and procedures. Familiarity with delivery of support services in the Laboratory or scientific environment Experience or familiarity with management of SmartSheet forms (creation /edits) Experience or familiarity with Zoom meetings Experience in or familiarity with Department of Energy (DOE), Berkeley Lab,

Full job record

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Org ID2818b103-92bd-4985-9e3c-1e53885f7d52
Source IDad314561-49c7-427c-b6a0-c6d68821aa08
Board IDad314561-49c7-427c-b6a0-c6d68821aa08
Provideradp_workforcenow
Provider Job Key599099
TitleAdministrative Assistant III
Normalized Title
Statusactive
Activeyes
Location TextBerkeley, CA, US, Berkeley, CA
Department
Team
Employment Typetemporary
Workplace Type
Remote Policy
CountryUnited States
RegionCA
CityBerkeley
Salary RawUp to 48.62 (USD) Hourly
Salary Min0
Salary Max48.62
Salary CurrencyUSD
Salary Periodhour
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First Seen At2026-06-18 13:46:49Z
Last Seen At2026-06-22 14:04:49Z
Last Checked At2026-06-22 14:04:49Z
Last Changed At2026-06-22 14:04:49Z
Inactive At
Source Posted At2026-06-17 22:31:00Z
Source Updated At
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Extensions
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    "requisitionDescription": "<div><p><strong>5-6 month contract with extension possibility</strong></p><p><strong>Location - Berkeley, CA</strong></p><p><strong>Lawrence Berkeley National Laboratory</strong></p><p><strong>$48.62 per hour plus benefits</strong></p><p><strong>Administrative Assistant III</strong></p><p><span style='font-size:13px;font-family:\"Arial\",sans-serif;'>Perform a full range of administrative and task-oriented functions, serve as backup LETs timekeeper for the division, assist with property and space projects and other divisional projects as assigned. Tasks are performed in a dynamic environment with conflicting priorities requiring a high degree of flexibility and ability to multitask. The position requires frequent interaction with personnel internal and external to LBNL. This position will report to the Senior Supervisor of Administrative Services.</span></p><p><span style='font-size:13px;font-family:\"Arial\",sans-serif;'><strong><u>RESPOSIBILITIES</u></strong></span></p><div style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Calibri\",sans-serif;'><ul style=\"margin-bottom:0in;list-style-type: square;margin-left: 53.75px;\"><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Calibri\",sans-serif;'><span style='line-height:121%;font-family:\"Arial\",sans-serif;font-size:13px;'>Provide a wide range of administrative support to the division by assessing priorities to ensure accuracy and timely completion of complex tasks ensuring excellent customer service to visitors and colleague</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Calibri\",sans-serif;'><span style='line-height:121%;font-family:\"Arial\",sans-serif;font-size:13px;'>Report to supervisor</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Calibri\",sans-serif;'><span style='line-height:121%;font-family:\"Arial\",sans-serif;font-size:13px;'>Serve as point of contact with all Division Group Leaders</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Calibri\",sans-serif;'><span style='line-height:121%;font-family:\"Arial\",sans-serif;font-size:13px;'>Work closely in collaboration with the HR Recruiter and Hiring Manager, schedule interviews and seminars</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Calibri\",sans-serif;'><span style='line-height:121%;font-family:\"Arial\",sans-serif;font-size:13px;'>Manage complex calendars, independently setting priorities when scheduling conflicting appointments</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"Arial\",sans-serif;font-size:13px;'>Ensure deadlines are met; keep management and staff informed on key issues</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Calibri\",sans-serif;'><span style='line-height:121%;font-family:\"Arial\",sans-serif;font-size:13px;'>Coordinate logistics for events such as formal reviews, workshops, small conferences, and program/technical meetings (including logistical planning)</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"Arial\",sans-serif;font-size:13px;'>Arrange and process complex domestic and foreign travel with complicated itineraries</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Calibri\",sans-serif;'><span style='line-height:121%;font-family:\"Arial\",sans-serif;font-size:13px;'>Prepare for new employees, affiliates, visitors, and guests by completing online request forms and tracking for completeness</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"Arial\",sans-serif;font-size:13px;'>Compose, draft, and prepare unique correspondence and memoranda; compose&nbsp;</span><span style='font-size:13px;line-height:121%;font-family:\"Arial\",sans-serif;'>correspondence on own initiative for management signature, including sensitive personnel information</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Calibri\",sans-serif;'><span style='line-height:121%;font-family:\"Arial\",sans-serif;font-size:13px;'>Perform multiple concurrent tasks, determine actions required, provide follow through, and respond to inquiries</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"Arial\",sans-serif;font-size:13px;'>Establish and maintain effective tracking systems</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"Arial\",sans-serif;font-size:13px;'>Assist with property and space projects</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"Arial\",sans-serif;font-size:13px;'>Track supply inventory and maintain appropriate levels of stock for regularly used items</span></li><li><span style='font-family:\"Arial\",sans-serif;font-size:13px;'>Ensure operation of office equipment; troubleshoot malfunctions and/or call for repairs</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Calibri\",sans-serif;'><span style='line-height:121%;font-family:\"Arial\",sans-serif;font-size:13px;'>Anticipate, identify and recommend appropriate actions and solutions to solve complex administrative problems for the Division</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"Arial\",sans-serif;font-size:13px;'>Follow up on procurement requests, submit and follow-through on check requests and purchase requisitions.</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"Arial\",sans-serif;font-size:13px;'>Division Web Assistant</span></li></ul><p><span style='font-family:\"Arial\",sans-serif;font-size:13px;'><strong><u>QUALIFICATIONS</u></strong></span></p><div style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Calibri\",sans-serif;' data-pasted=\"true\"><ul style=\"margin-bottom:0in;list-style-type: square;margin-left: 0in;\"><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Calibri\",sans-serif;'><span style='line-height:121%;font-family:\"Arial\",sans-serif;font-size:13px;'>Minimum of 6 years of experience providing administrative support to various levels of staff in an environment similar to that of technology, research and or academia</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Calibri\",sans-serif;'><span style='line-height:120%;font-family:\"Arial\",sans-serif;font-size:13px;'>Administrative experience and skills (word processing software, email systems and internet search engines)</span><ul style=\"margin-bottom: 0in;list-style-type: circle;\"><li style=\"margin-top: 0in;margin-right: 0in;margin-bottom: 8pt;line-height: 115%;font-size:16px;font-family: Calibri, sans-serif;\"><span style='font-family:\"Arial\",sans-serif;font-size:13px;'>Technical proficiency in Microsoft Suite.</span></li><li style=\"margin-top: 0in;margin-right: 0in;margin-bottom: 8pt;line-height: 115%;font-size:16px;font-family: Calibri, sans-serif;\"><span style='font-family:\"Arial\",sans-serif;font-size:13px;'>Experience scheduling meetings and events using Google Calendar</span></li></ul></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"Arial\",sans-serif;font-size:13px;'>Experience tracking, compiling and monitoring data and results</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"Arial\",sans-serif;font-size:13px;'>Strong analytical, arithmetic, written composition, computer skills, responsiveness and follow through.</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Calibri\",sans-serif;'><span style='line-height:121%;font-family:\"Arial\",sans-serif;font-size:13px;'>Effective organizational skills including the coordination of multiple activities and ability to independently determine and set priorities and goals with limited task definition</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"Arial\",sans-serif;font-size:13px;'>Demonstrated effective communication and interpersonal skills, effective teamwork, positive interpersonal relationships and collaboration</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Calibri\",sans-serif;'><span style='line-height:121%;font-family:\"Arial\",sans-serif;font-size:13px;'>Experience working in an environment with changing deadlines, instructions, priorities, frequent interruptions and short deadlines</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Calibri\",sans-serif;'><span style='line-height:121%;font-family:\"Arial\",sans-serif;font-size:13px;'>Effective customer service skills and ability to work with all levels of staff in a diverse environment</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;line-height:115%;font-size:16px;font-family:\"Calibri\",sans-serif;'><span style='line-height:121%;font-family:\"Arial\",sans-serif;font-size:13px;'>Experience coordinating events including logistics, catering, and compiling materials for attendees</span></li><li 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