Inventory Control Specialist / Central Supply

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    "ExternalDescriptionStr": "<p><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">At Children’s, the region’s only full-service pediatric healthcare center, our people make us the very best for kids. Come cultivate your passion, purpose and professional development in an environment of excellence and inclusion, where team members are supported and deeply valued. Opportunities for career growth abound as we grow our services and spaces, including the cutting-edge Hubbard Center for Children. Join our highly engaged, caring team—and join us in providing brighter, healthier tomorrows for the children we serve. Children's is committed to diversity and inclusion. We are an equal opportunity employer including veterans and people with disabilities.</span></span><br><br><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\"><strong>A Brief Overview</strong></span></span><br><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">Responsible for inventory control, procurement and management of department supplies for assigned department/area. Builds relationships with vendors and other organizations to obtain supplies in appropriate quantities at the best possible price. Maintains records and dynamically adjusts par values as appropriate. Performs a variety of reporting duties to ensure appropriate supply utilization. Work closely with Value Analysis/Purchasing to improve department supply performance. Ensures accuracy of all patient supply charge items.</span></span><br><br><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\"><strong>Essential Functions</strong></span></span></p><ul><li><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">Orders and maintains inventory supplies for the provision of the assigned department/area for Children’s Hospital &amp; Medical Center&nbsp;</span></span></li><li><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">Adjusts quantities based on minimums or usage requirements utilizing appropriate supply chain management techniques&nbsp;</span></span></li><li><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">Effectively communicates with assigned department/area and MM staff to provide for supply needs. Reviews orders for completeness, ensuring order acceptance, backorders and appropriate pricing&nbsp;</span></span></li><li><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">Allocates appropriate space and organizes storage of supplies</span></span></li><li><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">Verifies all stock items issued to requisitioning departments are accurate. All adjustments are completed on a timely basis, (i.e. ASAP), to maintain an accurate inventory with an annual variance of no more than 0.5%&nbsp;</span></span></li><li><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">Reviews inventory levels to determine appropriateness of inventory items, item attributes, (reorder points/reorder quantities), in order to maintain high service levels and minimize stock outs.&nbsp;</span></span></li><li><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">Verifies the accuracy of the inventory receiving process. Reviews Lawson system to analyze and make necessary adjustments to receipt process errors.&nbsp;</span></span></li><li><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">Central Supply: Accurately completes all patient supply charges on a case by case basis</span></span></li><li><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">Works collaboratively with VA/Purchasing to ensure proper pricing and terms.&nbsp;</span></span></li><li><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">Resolve invoice discrepancies as soon as possible with appropriate vendor&nbsp;</span></span></li><li><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">Makes correction or change to purchase orders through receipts or invoice authorization&nbsp;</span></span></li><li><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">Keeps appropriate invoice documentation in electronic filing system prior to forwarding to finance for payment.&nbsp;</span></span></li><li><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">Central Supply: Authorizes all payments of invoice in a timely manner and forwards to finance following approval.</span></span></li><li><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">Central Supply: Responsible for maintaining inventory for product with limited shelf life and ensures proper rotation of all supply items to result in minimal loss to inventory value as a result of expiration.</span></span></li><li><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">Central Supply: Communicates with the Materials Management and Cath Lab Administrative team regarding Cath Lab supply item shortages, changes in products, deleted products and pricing updates.&nbsp;</span></span></li><li><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">Maintains up to date shortage/backorder listing for Cath Lab department staff and MM management team.&nbsp;</span></span></li><li><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">Works with VA to identify suitable alternatives for evaluation by Cath Lab and MM management team&nbsp;</span></span></li><li><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">Provides supply updates on a routine basis and communicates anticipated shortage timelines</span></span></li><li><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">Processes all department requisitions and ensures all documentation is complete.</span></span></li><li><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">Responsible for tracking and documentation of required implants in the UDI tracking system.</span></span></li><li><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">Regular attendance at work is an essential function of the job.</span></span></li><li><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">Perform physical requirements as described in the Physical Requirements section</span></span></li></ul><p><br><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\"><strong>Education Qualifications</strong></span></span></p><ul><li><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">High School Diploma or GED Required</span></span></li></ul><p><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\"><strong>Experience Qualifications</strong></span></span></p><ul><li><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">Previous purchasing/inventory control Preferred and</span></span></li><li><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">Knowledge of medical terms or supplies Preferred</span></span></li></ul><p><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\"><strong>Skills and Abilities</strong></span></span></p><ul><li><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">Experience with the supply process and distribution phases of inventory management in a hospital setting.</span></span></li><li><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">Knowledge of computerized inventory management and contract compliance procedures.</span></span></li><li><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">Analytical and negotiating skills</span></span></li><li><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">Mathematical skills necessary for algebraic conversions, addition, subtraction, multiplication and division.</span></span></li><li><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">Verbal and written communication skills sufficient/necessary to receive and deliver information accurately among Lab and MM staff and others.</span></span></li><li><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">Experience with typing keyboard/computer.</span></span></li><li><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">Ability to prioritize time and tasks according to the needs of patients and the department with minimum supervision and direction.</span></span></li></ul><p><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\"><strong>Licenses and Certifications</strong></span></span></p><ul><li><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">Must be at least 18 years of age Required</span></span></li></ul><p><br><span style=\"font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 14px;\">Children’s is the very best for kids and the very best for your career! At Children’s, we put YOU first so together, we can improve the life of every child!</span></span></p>",
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