Administrative Assistant for the Hall of Music

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    "departmentLabel": "Music",
    "employmentStatusLabel": "Full-time"
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    "location": {
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      "postalCode": "99362",
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    "datePosted": "2026-06-03",
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    "description": "<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">WHITMAN COLLEGE</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"color: rgb(34, 34, 34)\"><span style=\"color: rgb(0, 0, 0)\">Located in the historic community of</span> </span><a href=\"http://www.wallawalla.org/\" target=\"_blank\" rel=\"noopener noreferrer\">Walla Walla</a><span style=\"color: rgb(34, 34, 34)\"><span style=\"color: rgb(0, 0, 0)\">, Whitman’s vibrant and beautiful tree-lined campus is home to an intellectually diverse, dynamic, welcoming and supportive community of some 500 staff and faculty serving approximately 1,500 students from the local region and across the globe. With exceptional students, accomplished faculty and staff, and a fiercely loyal and growing number of engaged alumni, Whitman College continues to build on its national reputation for academic excellence as one of the top liberal arts colleges in the country. </span> </span></span></p>\n<p><span style=\"color: rgb(34, 34, 34); font-family: Inter, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><a href=\"http://whitman.edu/\" target=\"_blank\" rel=\"noopener noreferrer\">Whitman College</a><span style=\"color: rgb(0, 0, 0)\"> is cultivating a community built on inclusion and belonging. We recognize the value of those who can offer historically underrepresented perspectives and encourage applications from those whose background, knowledge, and insights from lived experience can add to the college’s working and learning environment. Whitman College is an Equal Employment Opportunity employer (EEO).</span></span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">POSITION PURPOSE</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">The Administrative Assistant for the Hall of Music provides essential support to the Department of Music, including its faculty, staff, and facilities. The Administrative Assistant exercises independent judgment in creating systems and procedures that facilitate clarity and expediency with particular attention toward administrative support, budget and financial coordination, scheduling and event coordination, student support, and building coordination. The Administrative Assistant reports to the Hall of Music Department Chair. </span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">PRINCIPAL ACCOUNTABILITIES</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">Supervisory Duties</span></p>\n<ul>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">This role typically supervises at least one student employee. </span></li>\n</ul>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">Administrative Support (35%)</span></p>\n<ul>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Provide logistical and systems support for the Music Department Chair, faculty, students, and staff.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Act as first point-of-contact for the Hall of Music, greeting visitors, and fielding general inquiries, providing a welcoming and supportive presence to the Hall of Music.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Maintain department records (e.g. Departmental handbook, virtual drives, talent scholarships).</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Attend all relevant Department meetings and provide meeting minutes. </span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Coordinate timely communication throughout the department, administration, the college-at-large, vendors, and artist collaborators. </span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Work independently to manage day-to-day office operations.</span></li>\n</ul>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">Budget &amp; Financial Coordination (20%)</span></p>\n<ul>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Maintain and reconcile the Department of Music budgets, endowments, and contributions.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Process vendor payments and reconcile credit card expenses (including expenses for faculty without college provided credit cards).</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Assist the Department Chair in budget planning. </span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Manage payroll for adjunct instructors.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Prepare and process payments and contracts for visiting artists. </span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Maintain records of student scholarships and coordinate scholarship endowment funds with the Office of Admissions.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Carry out the allocation of Lesson Scholarships according to departmental parameters and within relevant campus deadlines.</span></li>\n</ul>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">Scheduling &amp; Event Coordination (20%)</span></p>\n<ul>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Post and update event information to requested outlets.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Oversee building scheduling and reservation system.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Coordinate all official events for the Department of Music (e.g., scheduling student workers, communicating technical needs, and setting up the livestream).</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Oversee student workers (e.g., hiring, onboarding, and managing schedules and payroll).</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">With visiting artists, arrange logistics such as transportation, lodging, per diem, and artist payments.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Schedule piano tunings and maintenance in coordination with the Piano Area Director.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Generate and distribute posters and programs for all official departmental events.</span></li>\n</ul>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">Student Support (20%)</span></p>\n<ul>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Act as student facing point-of contact regarding general inquiries (e.g., music scholarships, recital planning, and independent rehearsals).</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Manage instrument lending library and locker checkouts.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Coordinate live auditions for prospective students.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Facilitate the completion of scholarship audition review among relevant faculty. </span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Collaborate with Admissions and other offices to support student award processes.</span></li>\n</ul>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">Building Coordination (5%)</span></p>\n<ul>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Coordinate with facilities and custodial staff. </span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Oversee maintenance of instrument lockers, keys, and other instrument storage areas.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Ensure Hall of Music facilities are maintained and functioning properly. </span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Ensure timely adjustment to building accessibility and security before and after public events.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">REQUIRED KNOWLEDGE, SKILLS &amp; ABILITIES</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Must be able to explain and/or demonstrate possession of the knowledge, skills, and abilities to safely perform the essential functions of the job, with or without reasonable accommodation. Specifically,</span></p>\n<ul>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Ability to actively and positively contribute to the college’s core values of diversity, equity, inclusion, antiracism and access.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Demonstrated computer skills including word processing, spreadsheet/database management, and the ability to learn specialized department software systems.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Demonstrated general office skills including proofreading, copy machines, and the ability to draft correspondence. </span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Demonstrated ability to work in close cooperation with faculty and students. </span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Demonstrated ability to work independently and flexibly, with many interruptions.  </span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">A high degree of accuracy and attention to detail are necessary, as are excellent interpersonal and communication skills. </span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Ability to communicate effectively both written and orally.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">MINIMUM QUALIFICATIONS</span></p>\n<ul>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Associate’s degree OR a combination of relevant training, education and experience. </span></li>\n</ul>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\"><br>Whitman College values diverse pathways to acquiring skills and knowledge and encourages applicants to demonstrate how their background aligns with the role.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">BENEFITS </span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Whitman College offers a competitive benefits program that is designed to attract qualified candidates and retain talented employees. Benefit offerings and eligibility described reflect current offerings and may be subject to change in accordance with College policies and plan documents. Full-time employees enjoy the following benefits:</span></p>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><a href=\"https://www.whitman.edu/human-resources/faculty-and-staff/staff-handbook/benefits\" target=\"_blank\" rel=\"noopener noreferrer\">Medical/Dental/Vision</a> <span style=\"color: rgb(0, 0, 0)\">Insurances.</span></span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Basic <a href=\"https://www.whitman.edu/human-resources/faculty-and-staff/staff-handbook/benefits#life\" target=\"_blank\" rel=\"noopener noreferrer\">life</a>, <a href=\"https://www.whitman.edu/human-resources/faculty-and-staff/staff-handbook/benefits#accidental\" target=\"_blank\" rel=\"noopener noreferrer\">accidental death and dismemberment</a> <span style=\"color: rgb(0, 0, 0)\">and </span><a href=\"https://www.whitman.edu/human-resources/faculty-and-staff/staff-handbook/benefits#long\" target=\"_blank\" rel=\"noopener noreferrer\">long term disability</a> <span style=\"color: rgb(0, 0, 0)\">insurances with the capability to elect additional voluntary coverage.</span></span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><a href=\"https://www.whitman.edu/human-resources/benefits/retirement\" target=\"_blank\" rel=\"noopener noreferrer\">403(b) Defined Contribution Retirement Plan</a> <span style=\"color: rgb(0, 0, 0)\">with a matching contribution after</span> <a href=\"https://www.whitman.edu/human-resources/benefits/retirement\" target=\"_blank\" rel=\"noopener noreferrer\">eligibility requirements</a> ar<span style=\"color: rgb(0, 0, 0)\">e met.</span></span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"color: rgb(0, 0, 0)\">Paid Time Off:</span> <a href=\"https://www.whitman.edu/human-resources/faculty-and-staff/staff-handbook/benefits#vacation\" target=\"_blank\" rel=\"noopener noreferrer\">20 accrued vacation days</a>, <a href=\"https://www.whitman.edu/human-resources/faculty-and-staff/staff-handbook/benefits#sick\" target=\"_blank\" rel=\"noopener noreferrer\">12 accrued sick days</a>, <a href=\"https://www.whitman.edu/human-resources/faculty-and-staff/staff-handbook/benefits#holidays\" target=\"_blank\" rel=\"noopener noreferrer\">13 paid holidays</a>.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><a href=\"https://www.whitman.edu/human-resources/faculty-and-staff/staff-handbook/benefits#tuition\" target=\"_blank\" rel=\"noopener noreferrer\">Tuition Remission – Dependent Children</a></span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"color: rgb(0, 0, 0)\">Employee</span><a href=\"https://www.whitman.edu/human-resources/faculty-and-staff/staff-handbook/benefits#tuition\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"color: rgb(0, 0, 0)\"> </span>tuition waiver</a> <span style=\"color: rgb(0, 0, 0)\">for two Whitman courses per semester.</span></span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><a href=\"https://www.whitman.edu/human-resources/benefits/eap\" target=\"_blank\" rel=\"noopener noreferrer\">Employee Assistance Program</a></span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Relocation assistance for eligible employees. </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"color: rgb(0, 0, 0)\">Learn more about benefits eligibility </span><a href=\"https://www.whitman.edu/human-resources/benefits\" target=\"_blank\" rel=\"noopener noreferrer\">here</a>. </span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">DISABILITY ACCOMMODATION FOR JOB CANDIDATES</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Contact Human Resources regarding requests for disability accommodation in the employment application process.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">APPLICATION REVIEW</span></p>\n<p><span style=\"color: rgb(0, 0, 0)\">Application review will begin on June 22, 2026, and continue until the position is filled. </span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">START DATE</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">August 2026 </span><br></p>",
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