Administrative Coordinator - Remote (Sydney)

{
  "content_hash": "ef346f6f9726aefeab2ad0e3b2ddca2331dc0c977b3fc25eb3824c8937957667",
  "source_hash": "1386b83d8b645d4178f22bb64ccd0dc64f5759cdc758f7f3600c350923e1050d",
  "last_changed_at": "2026-05-30T05:44:35.264Z",
  "active_status": "active"
}

{
  "language": "en",
  "location": {
    "raw": "Sydney, New South Wales, Australia",
    "city": "Sydney",
    "region": "New South Wales",
    "country": "Australia",
    "is_remote": true,
    "confidence": 0.8
  },
  "salary_max": null,
  "salary_min": null,
  "inferred_at": "2026-06-06T09:45:48.619Z",
  "launch_scope": {
    "reason": "bamboohr_production_catalog",
    "included": true,
    "location": {
      "raw": "Sydney, New South Wales, Australia",
      "city": "Sydney",
      "region": "New South Wales",
      "country": "Australia",
      "is_remote": true,
      "confidence": 0.8
    },
    "countries": [
      "Australia"
    ]
  },
  "remote_policy": "remote",
  "salary_period": null,
  "workplace_type": "remote",
  "salary_currency": null
}

{}

{
  "list_job": {
    "id": "104",
    "isRemote": null,
    "location": {
      "city": null,
      "state": null
    },
    "atsLocation": {
      "city": "Sydney",
      "state": "New South Wales",
      "country": "Australia",
      "province": null
    },
    "departmentId": "18390",
    "locationType": "1",
    "jobOpeningName": "Administrative Coordinator - Remote (Sydney)",
    "departmentLabel": "Shared Administration",
    "employmentStatusLabel": "Regular, Full-time"
  },
  "detail_errors": [],
  "detail_job_opening": {
    "location": {
      "city": null,
      "state": null,
      "postalCode": null,
      "addressCountry": null
    },
    "datePosted": "2026-04-14",
    "atsLocation": {
      "city": "Sydney",
      "state": "New South Wales",
      "country": "Australia",
      "countryId": "3"
    },
    "description": "<p><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 12pt; font-weight: bold\">Who We Are</span></p>\n<p><br></p>\n<p><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 12pt\">Recollective Inc. is the leading provider of online research software for conducting qualitative research studies and fostering strategic customer insight communities.  Launched in 2011, Recollective is recognized in the top 20 in the 2025 GRIT50 ranking of the world’s most innovative suppliers in the market research industry. Thousands of the world’s most innovative market research agencies and enterprises choose Recollective.</span></p>\n<p><br></p>\n<p><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 12pt\">As a fast-growing tech company headquartered in Ottawa, Canada, we have very ambitious goals and we’re not slowing down. We like to dream big, get things done and have fun while doing it. Interested? Apply today!</span></p>\n<p><br></p>\n<p><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 12pt\">Find out more</span><a href=\"https://recollective.com/about-us\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-family: Arial, sans-serif; font-size: 12pt\"> about us and our story here!</span></a></p>\n<p><br></p>\n<p><span style=\"color: #3b3b3b; font-family: Arial,sans-serif; font-size: 12pt; font-weight: bold\">Who You Are</span></p>\n<p><br></p>\n<p><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 12pt\">This is a remote position joining a small local team. You will play a key role in our growing Asia-Pacific (APAC) presence while collaborating with our global teams from your home office. While we offer the flexibility of working from home, we have a preference for candidates based in Greater Sydney to allow for occasional in-person team collaboration.</span></p>\n<p><br></p>\n<p><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 12pt\">We are seeking a proactive and detail-oriented Administrative Coordinator to serve as the operational backbone of our APAC team. </span><span style=\"font-family: Arial,sans-serif; font-size: 12pt\">You'll work across all departments, providing crucial support that ranges from routine tasks to operational improvements. </span><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 12pt\">While you don’t need to be an expert in everything on day one, you are naturally tech-savvy and thrive in a fast-paced, multi-faceted environment where no two days are the same.</span></p>\n<p><br></p>\n<p><span style=\"color: #3b3b3b; font-family: Arial,sans-serif; font-size: 12pt; font-weight: bold\">Role Responsibilities</span></p>\n<p><br></p>\n<ul>\n<li><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 12pt\">Provide high-level administrative assistance across all departments, ensuring daily tasks and general data management duties are completed accurately.</span></li>\n<li><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 12pt\">Develop and maintain clear documentation for company processes, proactively identifying and driving workflow improvements.</span></li>\n<li><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 12pt\">Support the Services team with administrative tasks by scheduling new projects and maintaining meticulous records to ensure seamless service delivery.</span></li>\n<li><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 12pt\">Periodically report on administrative tasks and metrics to senior team members.</span></li>\n<li><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 12pt\">Plan and execute team and client offsites including: managing vendor relationships, travel arrangements and scheduling.</span></li>\n<li><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 12pt\">Streamline departmental efficiency by managing the administrative lifecycle of customer accounts and sales documentation.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: #3b3b3b; font-family: Arial,sans-serif; font-size: 12pt; font-weight: bold\">Required Skills and Experience</span></p>\n<p><br></p>\n<ul>\n<li><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 12pt\">Previous experience in a similar role, ideally within an administrative environment.</span></li>\n<li><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 12pt\">Excellent written and oral communication skills, with a knack for translating complex requests into clear, professional responses.</span></li>\n<li><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 12pt\">Superb attention to detail and organisational skills.</span></li>\n<li><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 12pt\">A self-starter who thrives in a remote environment, with the confidence to manage your own time while staying tightly synced with a global team.</span></li>\n<li><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 12pt\">Superior time management skills with a demonstrated ability to multitask and prioritize competing demands.</span></li>\n<li><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 12pt\">A sense of urgency and commitment to completing tasks, with a focus on delivering results. </span></li>\n<li><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 12pt\">Highly proficient at using Microsoft Excel.</span></li>\n<li><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 12pt\">The ability to confidently and effectively work with Directors and the Executive team.</span></li>\n<li><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 12pt\">Advanced computer literacy and experience with cloud-based office software such as Google Workspace and a \"tech-curious\" mindset. </span></li>\n<li><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 12pt\">Experience using AI tools (e.g., ChatGPT, Gemini or other AI features) to enhance productivity, draft communications or solve problems is a strong asset.</span></li>\n<li><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 12pt\">Experience with CRM software (e.g., Salesforce, etc.) and/or email and customer marketing software (such as Apollo, Hubspot or Outreach) is a significant plus.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial,sans-serif; font-size: 12pt; font-weight: bold\">Location</span></p>\n<p><br></p>\n<p><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 12pt\">This is a remote-working position, open to any applicant based and legally eligible to work in Sydney, Australia. </span></p>\n<p><br></p>\n<p><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 12pt; font-weight: bold\">________________________</span></p>\n<p><br></p>\n<p><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 12pt; font-weight: bold\">Working at Recollective</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial,sans-serif; font-size: 12pt\">Some people excel in a more formal hierarchy, with a precise job description, a standard 9-5 routine or an environment where your path forward is pre-defined in a traditional way.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial,sans-serif; font-size: 12pt\">This is not that kind of place. At Recollective, everyone is a driver - there are no passengers and no excuses as we continue to build our company together.</span></p>\n<p><span style=\"font-family: Arial,sans-serif; font-size: 12pt\">If you are customer-obsessed, inspired to find your own new challenges and opportunities, energized by fast-paced change, and driven to blaze our own trail…</span><a href=\"https://www.recollective.com/careers#facts\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">you will love it here</span></a><span style=\"font-family: Arial,sans-serif; font-size: 12pt\">.</span></p>\n<p><br></p>\n<p><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 12pt; font-weight: bold\">Our Core Values</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial,sans-serif; font-size: 12pt\">Our </span><a href=\"https://www.recollective.com/careers#core-values\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">core values</span></a><span style=\"font-family: Arial,sans-serif; font-size: 12pt\"> serve as our compass, helping us maintain our corporate culture by hiring candidates with aligned values, shaping our programs and policies, and guiding our actions and decisions. </span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial,sans-serif; font-size: 12pt\">Read more about each of our core values below:</span></p>\n<ul>\n<li><a href=\"https://www.recollective.com/careers#transparency\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Transparency</span></a></li>\n<li><a href=\"https://www.recollective.com/careers#drive\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Drive</span></a></li>\n<li><a href=\"https://www.recollective.com/careers#excellence\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Excellence</span></a></li>\n<li><a href=\"https://www.recollective.com/careers#humanity\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Humanity</span></a></li>\n<li><a href=\"https://www.recollective.com/careers#team\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Team</span></a></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial,sans-serif; font-size: 12pt\">We value the time and effort you put into your application. Every application is reviewed by a real person to give each candidate the attention they deserve. Artificial intelligence tools may be used to assist in the screening or assessment of applications for this position, but final hiring decisions are made by the selection team.</span></p>\n<p><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 12pt\">_________________________________________________________________________</span></p>\n<p><br></p>\n<p><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 10pt\">Recollective is an equal opportunity employer and welcomes applications from all qualified individuals including women, Aboriginal and Torres Strait Islander peoples, people with disabilities, people from culturally and linguistically diverse backgrounds, and people from gender and sexually diverse communities.</span></p>\n<p><br></p>\n<p><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 10pt\">We want to be sure that everyone is able to participate fully and equally in our selection process. If you are selected for an interview, please let us know if you require any reasonable adjustments. </span></p>\n<p><br></p>\n<p><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 10pt\">Recollective is committed to protecting our job applicants' personal information. We gather, store and handle data fairly, transparently and with respect towards individual rights. By applying, you declare that you have read, understood, and consent to our</span><a href=\"https://recollective.com/applicant-privacy\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"> Job Applicant Privacy Policy.</span></a></p>\n<p><br></p>\n<p><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 10pt\">We would like to thank all applicants for their interest in our company, however, only those candidates selected for an interview will be contacted by our Talent Acquisition team.</span></p>",
    "compensation": null,
    "departmentId": "18390",
    "locationType": "1",
    "seekPromoted": false,
    "jobCategoryId": null,
    "jobOpeningName": "Administrative Coordinator - Remote (Sydney)",
    "departmentLabel": "Shared Administration",
    "jobOpeningStatus": "Open",
    "minimumExperience": null,
    "jobOpeningShareUrl": "https://recollective.bamboohr.com/careers/104",
    "employmentStatusLabel": "Regular, Full-time"
  }
}