Human Resource Clerk

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    "requisitionDescription": "<div><p data-pasted=\"true\">Job Title: Human Resource Clerk</p><p>Department: Human Resources</p><p>Reports To: Human Resource Manager</p><p>&nbsp;</p><p><strong>&nbsp;</strong></p><p>POSITION SUMMARY</p><p><br></p><p>Under the supervision of the Human Resources Manager, the Human Resources Clerk provides administrative and clerical support to the Human Resources Department. Primary responsibilities include supporting the hiring and onboarding process, maintaining accurate employee and applicant records, assisting with payroll and timekeeping functions, and providing front‑desk and customer service support. This position requires a high level of professionalism, confidentiality, accuracy, and customer service.</p><p><strong>Human Resources &amp; Hiring Support</strong></p><ul type=\"disc\"><li>Assist with recruitment activities, including accepting and screening employment applications to ensure completeness and accuracy</li><li>Coordinate interview scheduling and communicate with applicants regarding interview status</li><li>Notify applicants of hiring decisions, including employment offers or rejection notices</li><li>Conduct new‑hire paperwork orientation, including verification of employment eligibility and review of required documentation</li><li>Prepare and assemble new‑hire packets and orientation materials</li><li>Complete new‑hire reporting to the State of Montana and support all required pre‑employment processes, including drug testing</li><li>&nbsp;Perform any other duties that may be assigned from time to time</li></ul><p><strong>Records Management &amp; HRIS</strong></p><ul type=\"disc\"><li>Maintain accurate and confidential electronic and hard‑copy records for applicants and employees, including personnel, medical, and I‑9 files</li><li>Update and track employee changes, including address changes, job titles, compensation, and benefits</li><li>Assist with auditing, archiving, and retention of personnel records</li><li>Maintain applicant, employee, compensation, benefits, and training records using Microsoft Office applications and HR information systems</li></ul><p><strong>Payroll &amp; Timekeeping Support</strong></p><ul type=\"disc\"><li>Verify employee time and attendance records daily for accuracy</li><li>Collect, audit, and correct timekeeping data, including hours worked, punches, and leave information</li><li>Assist with bi‑weekly payroll processing, including pay changes, benefits deductions, tax information, and leaves of absence</li><li>Assist with the preparation of payroll‑related reports and payroll file maintenance</li></ul><p><strong>Benefits &amp; Employee Support</strong></p><ul type=\"disc\"><li>Distribute benefits enrollment materials to newly eligible employees</li><li>Provide basic assistance to employees regarding Human Resources forms, policies, procedures, and benefits</li><li>Refer employee relations or disciplinary matters to the Human Resources Manager as appropriate</li></ul><p><strong>Administrative &amp; Office Support</strong></p><ul type=\"disc\"><li>Perform general administrative duties, including filing, copying, scanning, and correspondence</li><li>Greet and assist visitors and applicants in a professional and courteous manner</li><li>Answer incoming telephone calls and direct inquiries appropriately</li><li>Assist with maintaining the day‑to‑day efficient operation of the HR office</li></ul><p><strong>Compliance &amp; Special Programs</strong></p><ul type=\"disc\"><li>Assist in maintaining and completing Gaming Application packets for submission to the Gaming Commission</li><li>Collect and maintain bi‑weekly departmental work schedules</li><li>Assist with preparing uniform orders and tracking the issuance of uniforms and locker keys</li><li>Regularly update and maintain information for the Company communication corner</li></ul><p><strong>Policy, Reporting &amp; Projects</strong></p><ul type=\"disc\"><li>Participate in the development and updating of personnel forms, policies, procedures, and checklists</li><li>Prepare HR‑related reports for employees as requested</li><li>Support special projects and perform additional duties as assigned</li></ul><p><br></p><p>The above is not intended to be an all-inclusive list of essential functions for the job described, but rather a general description of some of the responsibilities necessary to carry out the duties of this position.</p><p><br></p><h2><strong><u>QUALIFICATIONS</u></strong></h2><p style=\"margin-left:27.0pt;\"><br></p><p><strong>Education &amp; Experience</strong></p><ul type=\"disc\"><li>High school diploma or GED required</li><li>Prior clerical, administrative, or human resources experience preferred</li></ul><p><strong>Knowledge, Skills, and Abilities</strong></p><ul type=\"disc\"><li>Strong organizational skills and attention to detail</li><li>Ability to maintain strict confidentiality</li><li>Proficiency in Microsoft Word and Excel; experience with HRIS and timekeeping systems preferred</li><li>Effective written and verbal communication skills</li><li>Professional demeanor and strong customer service skills</li><li>Ability to manage multiple tasks and meet deadlines</li></ul></div>\n",
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