Student Employment Specialist, Human Resources

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    "ShortDescriptionStr": "The Specialist of Student Employment and Federal Work-Study serves as the primary operational expert responsible for executing student employment and Federal Work-Study processes. This role manages high-volume hiring and onboarding activities, maintains accurate records, and supports students, supervisors, and community partners through consistent and reliable service delivery.\n\nThrough these responsibilities, the Specialist contributes to a positive and meaningful employment experience for students and supervisors by ensuring processes are efficient, accessible, and responsive to stakeholder needs. This is an onsite, hybrid position. \n",
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    "ExternalDescriptionStr": "<p><strong>Position Overview</strong></p><p>The Specialist of Student Employment and Federal Work-Study serves as the primary operational expert responsible for executing student employment and Federal Work-Study processes. This role manages high-volume hiring and onboarding activities, maintains accurate records, and supports students, supervisors, and community partners through consistent and reliable service delivery.</p><p>Through these responsibilities, the Specialist contributes to a positive and meaningful employment experience for students and supervisors by ensuring processes are efficient, accessible, and responsive to stakeholder needs. <span style=\"font-family: Aptos, sans-serif;\"><span class=\"eop\">This is an onsite position.&nbsp;</span></span></p><p><strong>Responsibilities:</strong></p><p><strong>Operational Execution and Transaction Management</strong></p><ul style=\"list-style-type: disc; padding-left: 24px;\"><li>Process student employment transactions, including requisitions, hiring, onboarding, and assignment management&nbsp;</li><li>Coordinate completion of onboarding requirements, including scheduling and tracking of I-9 verification and new hire documentation&nbsp;</li><li>Manage Federal Work-Study operational activities, including routine timecard processing and monitoring of fund utilization&nbsp;</li><li><span style=\"font-family: Aptos, sans-serif;\"><span style=\"font-size: 12pt; line-height: 115%;\">Maintain accurate records and ensure timely completion of required documentation&nbsp;</span></span><br>&nbsp;</li></ul><p><strong>Workflow and Service Delivery</strong></p><ul style=\"list-style-type: disc; padding-left: 24px;\"><li>Serve as the primary point of contact for students, supervisors, and community partners regarding student employment processes &nbsp;</li><li>Provide guidance on established procedures, timelines, and system workflows&nbsp;</li><li>Monitor workflow queues and prioritize tasks to meet operational deadlines&nbsp;</li><li><span style=\"font-family: Aptos, sans-serif;\"><span style=\"font-size: 12pt; line-height: 115%;\">Support resolution of routine operational issues&nbsp;</span></span></li></ul><p>&nbsp;</p><p><strong>Program Support and Coordination</strong></p><ul style=\"list-style-type: disc; padding-left: 24px;\"><li>Maintain student employment communications, reference materials, and documentation</li><li>Coordinate logistics for student employment programs, training sessions, and events</li><li>Track and report operational data to support program monitoring and decision-making&nbsp;</li><li>Escalate compliance concerns, operational risks, or workload constraints to the Manager in a timely manner</li><li>Use recurring issues, stakeholder feedback, and data trends to identify process improvement opportunities and recommend enhancements to workflows, communications, or service delivery<br>&nbsp;</li></ul><p><strong>Required Qualifications&nbsp;</strong></p><ul style=\"list-style-type: disc;\"><li style=\"line-height: normal; margin-bottom: 0in;\"><strong>Bachelor’s degree</strong> in Human Resources, Business Administration, Higher Education, or a related field</li><li style=\"line-height: normal; margin-bottom: 0in;\"><strong>2–4 years of experience</strong> in student employment, financial aid, human resources, or a related administrative function</li><li style=\"line-height: normal; margin-bottom: 0in;\">&nbsp;Experience supporting hiring, onboarding, payroll, or financial transactions within enterprise systems (e.g., Oracle, PeopleSoft, Kuali, or similar platforms)&nbsp;</li><li style=\"line-height: normal; margin-bottom: 0in;\">Knowledge of or experience with Federal Work-Study (FWS) program requirements or compliance in a higher education setting&nbsp;</li><li style=\"line-height: normal; margin-bottom: 0in;\">Demonstrated ability to interpret and apply policies, procedures, and regulatory guidance (e.g., FWS or employment eligibility documentation)&nbsp;</li><li style=\"line-height: normal; margin-bottom: 0in;\">Strong attention to detail and ability to manage data, documentation, and time-sensitive transactions accurately&nbsp;</li><li style=\"line-height: normal; margin-bottom: 0in;\">Ability to manage multiple priorities, meet deadlines, and maintain productivity in a high-volume, compliance-driven environment&nbsp;</li><li style=\"line-height: normal; margin-bottom: 0in;\">Effective communication and customer service skills, with the ability to work both independently and collaboratively with diverse stakeholders<br>&nbsp;</li></ul><p><strong>Preferred Qualifications</strong></p><ul style=\"list-style-type: disc;\"><li><p style=\"line-height: normal; margin-bottom: 0in;\">Direct experience administering Federal Work-Study or similar funding programs, including tracking and reporting expenditures&nbsp;</p></li><li><p style=\"line-height: normal; margin-bottom: 0in;\">Familiarity with onboarding and I-9 compliance processes and federal employment eligibility requirements&nbsp;</p></li><li><p style=\"line-height: normal; margin-bottom: 0in;\">Experience developing or maintaining communications, training materials, or reference documentation&nbsp;</p></li><li><p style=\"line-height: normal; margin-bottom: 0in;\">Experience coordinating programs, events, or training sessions in a higher education environment&nbsp;</p></li><li><p style=\"line-height: normal; margin-bottom: 0in;\">Experience managing high-volume workflows or transaction processing</p></li></ul><p style=\"line-height: normal; margin-bottom: 0in;\">&nbsp;</p><p><span><strong>BU Benefits and Perks&nbsp;</strong>&nbsp;&nbsp;&nbsp;</span></p><p><span>Please check out&nbsp;</span><a target=\"_blank\" rel=\"noopener noreferrer\" href=\"https://www.butler.edu/human-resources/benefits/\"><i><span>Butler’s Total Rewards website</span></i></a><span>&nbsp;to learn more about our benefit offerings, which include:&nbsp;&nbsp;&nbsp;</span></p><ul style=\"list-style-type: disc;\"><li><span><strong>Paid Time Off and Holidays</strong>:&nbsp;&nbsp;&nbsp;&nbsp;</span><ul><li><span>20 days&nbsp;of paid time off (vacation and PTO days) per Fiscal year&nbsp;&nbsp;&nbsp;</span></li><li><span>8 Paid Holidays&nbsp;&nbsp;&nbsp;&nbsp;</span></li><li><span>In addition, a paid Winter Break between Christmas Eve and New Year’s Day&nbsp;&nbsp;&nbsp;</span></li><li><span>Paid Parental Leave (after 1 year of full-time employment)&nbsp;&nbsp;&nbsp;</span></li></ul></li><li><span><strong>Health</strong>:&nbsp;&nbsp;&nbsp;&nbsp;</span><ul><li><span>Comprehensive medical, dental, and vision plans including disability and life insurance programs&nbsp;&nbsp;&nbsp;</span></li></ul></li><li><span><strong>Retirement</strong>:&nbsp;&nbsp;&nbsp;&nbsp;</span><ul><li><span>10% employer contribution after 1 year of full-time employment&nbsp;&nbsp;&nbsp;</span></li></ul></li><li><span><strong>Tuition Assistance</strong>:&nbsp;&nbsp;&nbsp;&nbsp;</span><ul><li><span>Remission of tuition for classes taken at Butler for employees, spouses, and dependent children.&nbsp;&nbsp;&nbsp;</span></li><li><span>Eligibility after 9 months of full-time employment&nbsp;&nbsp;&nbsp;</span></li><li><span>Employees &amp; spouses- undergraduate/graduate degrees&nbsp;&nbsp;&nbsp;</span></li><li><span>Dependents (under age 26)- undergraduate degree&nbsp;&nbsp;&nbsp;</span><ul><li><span>Covers tuition only&nbsp;&nbsp;&nbsp;</span></li></ul></li><li><span>Tuition Exchange Program for Dependents at participating institutions&nbsp;&nbsp;</span></li></ul></li><li><span><strong>Butler Facilities Access, Discounts and Perks</strong>:&nbsp;&nbsp;&nbsp;&nbsp;</span><ul><li><span>Access to Butler’s on-site fitness facility and libraries for full-time staff and faculty&nbsp;&nbsp;&nbsp;</span></li><li><span>LinkedIn Learning Courses&nbsp;&nbsp;&nbsp;</span></li><li><span>Free premium subscription to the Calm App&nbsp;&nbsp;&nbsp;</span></li><li><span>Free subscription to the WSJ, The Economist, and NYT&nbsp;&nbsp;&nbsp;</span></li><li><span>Discount at the College Bookstore&nbsp;&nbsp;&nbsp;</span></li><li><span>Discount on select Athletic and Arts/Events Center Performances&nbsp;</span></li></ul></li></ul><p>&nbsp;</p>",
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