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Staff Position - Controller

93B2AD01F33A432A92A9F1ACEB33A70B · The Potomac School - McLean, VA 22101; 1301 Potomac School Rd, McLean, VA, 22101, USA · Deleted · Paycom ATS

Job facts

FieldValue
Company93B2AD01F33A432A92A9F1ACEB33A70B
TitleStaff Position - Controller
Normalized title-
Department / teamFinance
LocationMcLean, VA, United States
Work model-
Employment typeFull Time
Salary-
Statusdeleted
ATS providerPaycom ATS
Posted / first seen2026-05-07 / 2026-05-31
Changed / last seen2026-06-06 / 2026-06-03

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Linked records

Company93B2AD01F33A432A92A9F1ACEB33A70B
Source181c2750-0c48-481e-bb84-a66639adb80d
ATS providerPaycom ATS

Description

Description The Controller is a full time, 12-month position reporting directly to the CFO/Associate Head of School. The Controller is an integral part of the Finance Office responsible for preparing financial reports, such as internal income statements, balance sheets, and other special reports as needed, and assists in the analyses of historical and future income and expenses. The Controller supervises accounts payable, accounts receivable and manages the functions of general ledger accounting, audit and budgeting. The Controller is also responsible for recommending and administering all accounting policies and procedures, ensuring that strong internal controls and effective transaction processing routines protect the assets of the school and result in meaningful, timely and accurate financial reporting. Essential Duties and Responsibilities: Financial transactions, records, reporting Responsible for managing the accounting department, ensuring accurate and timely financial information. Create and maintain sound accounting processes and internal controls. Ensure the internal control system functions in accordance with established policies and procedures. Oversee the accounting operation, including supervision of student billing and accounts payable. Identify opportunities to create operating efficiencies and implement automation processes. Provide support in the hiring and training of accounting department staff. Maintain the chart of accounts for five funds: Operating, Temporarily Restricted, Permanently Restricted, Plant, and Campaigns. Ensure accurate and appropriate coding and/or approval of all revenue, expenditures and journal transactions to their appropriate accounts. Review and post all gifts—cash, stock and in-kind—and reconcile monthly with Advancement office records. Work closely with Human Resources to accurately record payroll and benefits information. Maintain general ledger (GL), including monthly reconciliation of all subsidiary ledger accounts to the GL. Maintain fixed asset and depreciation records, including project code accounts for fixed asset sub-ledger reporting. Prepare, post and reconcile all investment activity and related accounting entries, and prepare all associated spreadsheets and analyse Prepare all required regulatory filings, including but not limited to, VA unclaimed funds, VA sales tax, VA DMV Fuel Tax Refund Application, and VA annual SCC report. Communicate accounting policies to employees and ensure compliance with such policies. Remain current on new regulations in GAAP and relevant non-profit accounting and finance matters. Provide support for the CFO at Finance Committee and other Board-related meetings. Maintain all general and permanent Finance Office files for the school. Perform all other duties as assigned. Budgeting Prepare draft budget for every income and expense account, including 3-year historical detail for each account. Distribute to budget managers and enter into Veracross once budget is approved. Review financials regularly and analyze variances in actual vs. budget for each GL account. Distribute monthly actual vs. budget reports to all budget managers and division/department heads and respond to any questions about the data. Cash Management and Loan Compliance Prepare signature cards and corporate resolutions for new bank accounts; maintain banking files. Prepare all monthly bank reconciliations, monitor operating cash accounts, and prepare the full-year cash flow statement. Ensure timely payment of debt service and compliance with bond covenants. File all required financial reports with lender per debt covenants. Audit Manage the entire preliminary and annual audit process, acting as the primary liaison between the school and auditors in completing the “prepared by client” workpapers, organizing supporting documents, and maintaining the audit schedule. Prepare the comprehensive financial documentation, including but not limited to, draft financial statements, net asset allocations, fixed assets, and statement of functional expenses. Oversee internal controls, facilitate staff responses to audit inquiries/requests, and perform any post-audit adjustments, as needed. Prepare the Form 990 and 990-T with the independent audit firm, including all comprehensive supporting schedules and analyses. Surveys and Peer Reporting Prepare all periodic surveys and compliance reports for various school industry organizations (e.g. NAIS, NBOA, Commonfund, etc.), as well as other internal and external information requests for financial data. Qualifications CPA with a bachelor’s degree in accounting and a minimum of 5 years’ experience in non-profit accounting Experience in a similar role, including managerial experience Independent School experience is a plus Working knowledge of nonprofit accounting is essential Strong organization, written and verbal communication, and interpersonal skills Strong proficiency with Excel, Office and other computerized accounting systems is required (experience with Veracross highly beneficial) Highest regard for confidentiality and exemplary ethical standards is necessary Ability to manage multiple tasks and projects under the pressure of deadlines. In striving to fulfill its mission, The Potomac School seeks candidates of diverse backgrounds who embody our core values of courage, integrity, humility, perseverance, and respect.

Full job record

Job IDbf1930e9629ab701179428b3c61e41aa780c4f94
Org IDab437222-57e7-4694-ab5c-1b8752568de0
Source ID181c2750-0c48-481e-bb84-a66639adb80d
Board ID181c2750-0c48-481e-bb84-a66639adb80d
Providerpaycom
Provider Job Key569265
TitleStaff Position - Controller
Normalized Title—
Statusdeleted
Activeno
Location TextThe Potomac School - McLean, VA 22101; 1301 Potomac School Rd, McLean, VA, 22101, USA
DepartmentFinance
Team—
Employment Typefull_time
Workplace Type—
Remote Policy—
CountryUnited States
RegionVA
CityMcLean
Salary RawDescription The Controller is a full time, 12-month position reporting directly to the CFO/Associate Head of School. The Controller is an integral part of the Finance Office responsible for preparing financial reports, such as internal income statements, balance sheets, and other special reports as needed, and assists in the analyses of historical and future income and expenses. The Controller supervises accounts payable, accounts receivable and manages the functions of general ledger accounting, audit and budgeting. The Controller is also responsible for recommending and administering all accounting policies and procedures, ensuring that strong internal controls and effective transaction processing routines protect the assets of the school and result in meaningful, timely and accurate financial reporting. Essential Duties and Responsibilities: Financial transactions, records, reporting Responsible for managing the accounting department, ensuring accurate and timely financial information. Create and maintain sound accounting processes and internal controls. Ensure the internal control system functions in accordance with established policies and procedures. Oversee the accounting operation, including supervision of student billing and accounts payable. Identify opportunities to create operating efficiencies and implement automation processes. Provide support in the hiring and training of accounting department staff. Maintain the chart of accounts for five funds: Operating, Temporarily Restricted, Permanently Restricted, Plant, and Campaigns. Ensure accurate and appropriate coding and/or approval of all revenue, expenditures and journal transactions to their appropriate accounts. Review and post all gifts—cash, stock and in-kind—and reconcile monthly with Advancement office records. Work closely with Human Resources to accurately record payroll and benefits information. Maintain general ledger (GL), including monthly reconciliation of all subsidiary ledger accounts to the GL. Maintain fixed asset and depreciation records, including project code accounts for fixed asset sub-ledger reporting. Prepare, post and reconcile all investment activity and related accounting entries, and prepare all associated spreadsheets and analyse Prepare all required regulatory filings, including but not limited to, VA unclaimed funds, VA sales tax, VA DMV Fuel Tax Refund Application, and VA annual SCC report. Communicate accounting policies to employees and ensure compliance with such policies. Remain current on new regulations in GAAP and relevant non-profit accounting and finance matters. Provide support for the CFO at Finance Committee and other Board-related meetings. Maintain all general and permanent Finance Office files for the school. Perform all other duties as assigned. Budgeting Prepare draft budget for every income and expense account, including 3-year historical detail for each account. Distribute to budget managers and enter into Veracross once budget is approved. Review financials regularly and analyze variances in actual vs. budget for each GL account. Distribute monthly actual vs. budget reports to all budget managers and division/department heads and respond to any questions about the data. Cash Management and Loan Compliance Prepare signature cards and corporate resolutions for new bank accounts; maintain banking files. Prepare all monthly bank reconciliations, monitor operating cash accounts, and prepare the full-year cash flow statement. Ensure timely payment of debt service and compliance with bond covenants. File all required financial reports with lender per debt covenants. Audit Manage the entire preliminary and annual audit process, acting as the primary liaison between the school and auditors in completing the “prepared by client” workpapers, organizing supporting documents, and maintaining the audit schedule. Prepare the comprehensive financial documentation, including but not limited to, draft financial statements, net asset allocations, fixed assets, and statement of functional expenses. Oversee internal controls, facilitate staff responses to audit inquiries/requests, and perform any post-audit adjustments, as needed. Prepare the Form 990 and 990-T with the independent audit firm, including all comprehensive supporting schedules and analyses. Surveys and Peer Reporting Prepare all periodic surveys and compliance reports for various school industry organizations (e.g. NAIS, NBOA, Commonfund, etc.), as well as other internal and external information requests for financial data. Qualifications CPA with a bachelor’s degree in accounting and a minimum of 5 years’ experience in non-profit accounting Experience in a similar role, including managerial experience Independent School experience is a plus Working knowledge of nonprofit accounting is essential Strong organization, written and verbal communication, and interpersonal skills Strong proficiency with Excel, Office and other computerized accounting systems is required (experience with Veracross highly beneficial) Highest regard for confidentiality and exemplary ethical standards is necessary Ability to manage multiple tasks and projects under the pressure of deadlines. In striving to fulfill its mission, The Potomac School seeks candidates of diverse backgrounds who embody our core values of courage, integrity, humility, perseverance, and respect.
Salary Min—
Salary Max—
Salary Currency—
Salary Periodmonth
Source URLhttps://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=569265&clientkey=93B2AD01F33A432A92A9F1ACEB33A70B
Apply URLhttps://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=569265&clientkey=93B2AD01F33A432A92A9F1ACEB33A70B
First Seen At2026-05-31 19:05:25Z
Last Seen At2026-06-03 10:03:05Z
Last Checked At2026-06-06 09:51:12Z
Last Changed At2026-06-06 09:51:12Z
Inactive At2026-06-06 09:51:12Z
Source Posted At2026-05-07 00:00:00Z
Source Updated At—
Raw Payload Uris3://bluework-jobs-prod-raw-590183727216/raw/provider=paycom/board=93B2AD01F33A432A92A9F1ACEB33A70B/date=2026-06-03/2026-06-03T10-03-03-126Z-5ee993fb7072938947084a95f8fc068d01cfc860b62bc960e9531a71b5929fea.json
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    "description": "<p><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">The Controller is a full time, 12-month position reporting directly to the CFO/Associate Head of School. The Controller is an integral part of the Finance Office responsible for preparing financial reports, such as internal income statements, balance sheets, and other special reports as needed, and assists in the analyses of historical and future income and expenses. The Controller supervises accounts payable, accounts receivable and manages the functions of general ledger accounting, audit and budgeting. The Controller is also responsible for recommending and administering all accounting policies and procedures, ensuring that strong internal controls and effective transaction processing routines protect the assets of the school and result in meaningful, timely and accurate financial reporting.&nbsp;</span></span></p>\r\n\r\n<p><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><strong><span style=\"page:WordSection1\"><u>Essential Duties and <span style=\"letter-spacing:-.1pt\">Responsibilities:</span></u></span></strong></span></span></p>\r\n\r\n<p><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"page:WordSection1\"><b>Financial transactions, records, <span style=\"letter-spacing:-.1pt\">reporting</span></b></span></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"page:WordSection1\"><span style=\"line-height:115%\">Responsible for managing the accounting department, ensuring accurate and timely financial <span style=\"letter-spacing:-.1pt\">information.</span></span></span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"page:WordSection1\"><span style=\"line-height:115%\">Create and maintain sound accounting processes and internal controls. Ensure the internal control system functions in accordance with established policies and procedures.</span></span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"page:WordSection1\"><span style=\"line-height:12.6pt\">Oversee the accounting operation, including supervision of student billing and accounts <span style=\"letter-spacing:-.1pt\">payable.</span></span></span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"page:WordSection1\">Identify opportunities to create operating efficiencies and implement automation <span style=\"letter-spacing:-.1pt\">processes.</span></span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"page:WordSection1\">Provide support in the hiring and training of accounting department<span style=\"letter-spacing:-.1pt\"> staff.</span></span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"page:WordSection1\"><span style=\"line-height:115%\">Maintain the chart of accounts for five funds: Operating, Temporarily Restricted, Permanently Restricted, Plant, and Campaigns.</span></span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"page:WordSection1\">Ensure accurate and appropriate coding and/or approval of all revenue, expenditures and journal transactions to their appropriate accounts.</span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"page:WordSection1\"><span style=\"line-height:115%\">Review and post all gifts&mdash;cash, stock and in-kind&mdash;and reconcile monthly with Advancement office records.</span></span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"page:WordSection1\"><span style=\"line-height:12.45pt\">Work closely with Human Resources to accurately record payroll and benefits <span style=\"letter-spacing:-.1pt\">information.</span></span></span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"page:WordSection1\"><span style=\"line-height:115%\">Maintain general ledger (GL), including monthly reconciliation of all subsidiary ledger accounts to the GL.</span></span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"page:WordSection1\"><span style=\"line-height:115%\">Maintain fixed asset and depreciation records, including project code accounts for fixed asset sub-ledger reporting.</span></span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"page:WordSection1\"><span style=\"line-height:115%\">Prepare, post and reconcile all investment activity and related accounting entries, and prepare all associated spreadsheets and analyse</span></span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Prepare all required regulatory filings, including but not limited to, VA unclaimed funds, VA sales tax, VA DMV Fuel Tax Refund Application, and VA annual SCC report.</span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:12.6pt\">Communicate accounting policies to employees and ensure compliance with such <span style=\"letter-spacing:-.1pt\">policies.</span></span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Remain current on new regulations in GAAP and relevant non-profit accounting and finance <span style=\"letter-spacing:-.1pt\">matters.</span></span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:12.45pt\">Provide support for the CFO at Finance Committee and other Board-related <span style=\"letter-spacing:-.1pt\">meetings.</span></span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Maintain all general and permanent Finance Office files for the <span style=\"letter-spacing:-.1pt\">school.</span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Perform all other duties as <span style=\"letter-spacing:-.1pt\">assigned.</span></span></span></li>\r\n</ul>\r\n\r\n<p class=\"MsoBodyText\" style=\"margin-top:3px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><strong><span style=\"letter-spacing:-.1pt\">Budgeting</span></strong></span></span></p>\r\n\r\n<ul style=\"margin-top:2px\">\r\n\t<li class=\"MsoBodyText\" style=\"margin-top: 3px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Prepare draft budget for every income and expense account, including 3-year historical detail for each account. Distribute to budget managers and enter into Veracross once budget is approved.</span></span></span></li>\r\n\t<li class=\"MsoBodyText\" style=\"margin-top: 3px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:12.6pt\">Review financials regularly and analyze variances in actual vs. budget for each GL <span style=\"letter-spacing:-.1pt\">account.</span></span></span></span></li>\r\n\t<li class=\"MsoBodyText\" style=\"margin-top: 3px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Distribute monthly actual vs. budget reports to all budget managers and division/department heads and respond to any questions about the data.</span></span></span></li>\r\n</ul>\r\n\r\n<p class=\"MsoBodyText\" style=\"margin-top:2px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><strong>Cash Management and Loan <span style=\"letter-spacing:-.1pt\">Compliance</span></strong></span></span></p>\r\n\r\n<ul style=\"margin-top:3px\">\r\n\t<li class=\"MsoBodyText\" style=\"margin-top: 2px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Prepare signature cards and corporate resolutions for new bank accounts; maintain banking <span style=\"letter-spacing:-.1pt\">files.</span></span></span></li>\r\n\t<li class=\"MsoBodyText\" style=\"margin-top: 2px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Prepare all monthly bank reconciliations, monitor operating cash accounts, and prepare the full-year cash flow statement.</span></span></span></li>\r\n\t<li class=\"MsoBodyText\" style=\"margin-top: 2px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:12.6pt\">Ensure timely payment of debt service and compliance with bond<span style=\"letter-spacing:-.1pt\"> covenants.</span></span></span></span></li>\r\n\t<li class=\"MsoBodyText\" style=\"margin-top: 2px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">File all required financial reports with lender per debt<span style=\"letter-spacing:-.1pt\"> covenants.</span></span></span></li>\r\n</ul>\r\n\r\n<p class=\"MsoBodyText\" style=\"margin-top:5px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><strong><span style=\"letter-spacing:-.1pt\">Audit</span></strong></span></span></p>\r\n\r\n<ul style=\"margin-top:3px\">\r\n\t<li class=\"MsoBodyText\" style=\"margin-top: 5px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Manage the entire preliminary and annual audit process, acting as the primary liaison between the school and auditors in completing the &ldquo;prepared by client&rdquo; workpapers, organizing supporting documents, and maintaining the audit schedule.</span></span></span></li>\r\n\t<li class=\"MsoBodyText\" style=\"margin-top: 5px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Prepare the comprehensive financial documentation, including but not limited to, draft financial statements, net asset allocations, fixed assets, and statement of functional expenses.</span></span></span></li>\r\n\t<li class=\"MsoBodyText\" style=\"margin-top: 5px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Oversee internal controls, facilitate staff responses to audit inquiries/requests, and perform any post-audit adjustments, as needed.</span></span></span></li>\r\n\t<li class=\"MsoBodyText\" style=\"margin-top: 5px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Prepare the Form 990 and 990-T with the independent audit firm, including all comprehensive supporting schedules and analyses.</span></span></span></li>\r\n</ul>\r\n\r\n<p class=\"MsoBodyText\" style=\"margin-top:2px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><strong>Surveys and Peer<span style=\"letter-spacing:-.1pt\"> Reporting</span></strong></span></span></p>\r\n\r\n<ul>\r\n\t<li class=\"MsoBodyText\" style=\"margin-top: 2px;\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Prepare all periodic surveys and compliance reports for various school industry organizations (e.g. NAIS, NBOA, Commonfund, etc.), as well as other internal and external information requests for financial data.</span></span></span></li>\r\n</ul>\r\n",
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The Controller supervises accounts payable, accounts receivable and manages the functions of general ledger accounting, audit and budgeting. The Controller is also responsible for recommending and administering all accounting policies and procedures, ensuring that strong internal controls and effective transaction processing routines protect the assets of the school and result in meaningful, timely and accurate financial reporting.&nbsp;\\r\\n\\r\\nEssential Duties and Responsibilities:\\r\\n\\r\\nFinancial transactions, records, reporting\\r\\n\\r\\n\\r\\n\\tResponsible for managing the accounting department, ensuring accurate and timely financial information.\\r\\n\\tCreate and maintain sound accounting processes and internal controls. Ensure the internal control system functions in accordance with established policies and procedures.\\r\\n\\tOversee the accounting operation, including supervision of student billing and accounts payable.\\r\\n\\tIdentify opportunities to create operating efficiencies and implement automation processes.\\r\\n\\tProvide support in the hiring and training of accounting department staff.\\r\\n\\tMaintain the chart of accounts for five funds: Operating, Temporarily Restricted, Permanently Restricted, Plant, and Campaigns.\\r\\n\\tEnsure accurate and appropriate coding and/or approval of all revenue, expenditures and journal transactions to their appropriate accounts.\\r\\n\\tReview and post all gifts&mdash;cash, stock and in-kind&mdash;and reconcile monthly with Advancement office records.\\r\\n\\tWork closely with Human Resources to accurately record payroll and benefits information.\\r\\n\\tMaintain general ledger (GL), including monthly reconciliation of all subsidiary ledger accounts to the GL.\\r\\n\\tMaintain fixed asset and depreciation records, including project code accounts for fixed asset sub-ledger reporting.\\r\\n\\tPrepare, post and reconcile all investment activity and related accounting entries, and prepare all associated spreadsheets and analyse\\r\\n\\tPrepare all required regulatory filings, including but not limited to, VA unclaimed funds, VA sales tax, VA DMV Fuel Tax Refund Application, and VA annual SCC report.\\r\\n\\tCommunicate accounting policies to employees and ensure compliance with such policies.\\r\\n\\tRemain current on new regulations in GAAP and relevant non-profit accounting and finance matters.\\r\\n\\tProvide support for the CFO at Finance Committee and other Board-related meetings.\\r\\n\\tMaintain all general and permanent Finance Office files for the school.\\r\\n\\tPerform all other duties as assigned.\\r\\n\\r\\n\\r\\nBudgeting\\r\\n\\r\\n\\r\\n\\tPrepare draft budget for every income and expense account, including 3-year historical detail for each account. Distribute to budget managers and enter into Veracross once budget is approved.\\r\\n\\tReview financials regularly and analyze variances in actual vs. budget for each GL account.\\r\\n\\tDistribute monthly actual vs. budget reports to all budget managers and division/department heads and respond to any questions about the data.\\r\\n\\r\\n\\r\\nCash Management and Loan Compliance\\r\\n\\r\\n\\r\\n\\tPrepare signature cards and corporate resolutions for new bank accounts; maintain banking files.\\r\\n\\tPrepare all monthly bank reconciliations, monitor operating cash accounts, and prepare the full-year cash flow statement.\\r\\n\\tEnsure timely payment of debt service and compliance with bond covenants.\\r\\n\\tFile all required financial reports with lender per debt covenants.\\r\\n\\r\\n\\r\\nAudit\\r\\n\\r\\n\\r\\n\\tManage the entire preliminary and annual audit process, acting as the primary liaison between the school and auditors in completing the &ldquo;prepared by client&rdquo; workpapers, organizing supporting documents, and maintaining the audit schedule.\\r\\n\\tPrepare the comprehensive financial documentation, including but not limited to, draft financial statements, net asset allocations, fixed assets, and statement of functional expenses.\\r\\n\\tOversee internal controls, facilitate staff responses to audit inquiries/requests, and perform any post-audit adjustments, as needed.\\r\\n\\tPrepare the Form 990 and 990-T with the independent audit firm, including all comprehensive supporting schedules and analyses.\\r\\n\\r\\n\\r\\nSurveys and Peer Reporting\\r\\n\\r\\n\\r\\n\\tPrepare all periodic surveys and compliance reports for various school industry organizations (e.g. NAIS, NBOA, Commonfund, etc.), as well as other internal and external information requests for financial data.\\r\\n\\r\\nQualifications\\r\\n\\tCPA with a bachelor&rsquo;s degree in accounting and a minimum of 5 years&rsquo; experience in non-profit accounting\\r\\n\\tExperience in a similar role, including managerial experience\\r\\n\\tIndependent School experience is a plus\\r\\n\\tWorking knowledge of nonprofit accounting is essential\\r\\n\\tStrong organization, written and verbal communication, and interpersonal skills\\r\\n\\tStrong proficiency with Excel, Office and other computerized accounting systems is required (experience with Veracross highly beneficial)\\r\\n\\tHighest regard for confidentiality and exemplary ethical standards is necessary\\r\\n\\tAbility to manage multiple tasks and projects under the pressure of deadlines.\\r\\n\\r\\n\\r\\nIn striving to fulfill its mission, The Potomac School seeks candidates of diverse backgrounds who embody our core values of courage, integrity, humility, perseverance, and respect.\\r\\n\",\"responsibilities\":\"The Controller is a full time, 12-month position reporting directly to the CFO/Associate Head of School. 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    "qualifications": "<ul>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">CPA with a bachelor&rsquo;s degree in accounting and a minimum of 5 years&rsquo; experience in <b>non-profit accounting</b></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Experience in a similar role, including managerial experience</span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Independent School experience is a plus</span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Working knowledge of nonprofit accounting is essential</span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Strong organization, written and verbal communication, and interpersonal skills</span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Strong proficiency with Excel, Office and other computerized accounting systems is required (experience with Veracross highly beneficial)</span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Highest regard for confidentiality and exemplary ethical standards is necessary</span></span></span></li>\r\n\t<li><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Ability to manage multiple tasks and projects under the pressure of deadlines.</span></span></span></li>\r\n</ul>\r\n\r\n<p><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">In striving to fulfill its mission, The Potomac School seeks candidates of diverse backgrounds who embody our core values of courage, integrity, humility, perseverance, and respect.</span></span></span></p>\r\n",
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